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Lincoln University National Alumni Association, Inc.

Lincoln University National Alumni Association, Inc. Report on Convention Site Search 74th National Alumni Convention Washington DC Metropolitan Region July 9-14, 2014 Presented by French and Linda Thompson. Background Information.

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Lincoln University National Alumni Association, Inc.

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  1. Lincoln UniversityNational Alumni Association, Inc. Report on Convention Site Search 74th National Alumni Convention Washington DC Metropolitan Region July 9-14, 2014 Presented by French and Linda Thompson

  2. Background Information • Convention Site Chairs appointed by Chapter President to do preliminary study on hotel sites availability • October Request for Proposals were sent to area convention and visitors bureaus (Washington DC, Arlington, Alexandria, Montgomery County, and Prince George’s County • Hotels proposals were received from 19 area hotels • Hotels proposals were ranked by the site finding committee and narrowed down to top six recommendations

  3. Request for Proposal Guidance provided to hotels • Convention Attendee Profile • Preferred dates: (1) July 9-13 (2) July 16-20 • Room nights pattern • Function/Meeting Requirements • Convention History • Concessions/Special Request

  4. Ranking Criteria • Proposed Room Rate • Food and Beverages Minimum Requirements • Concessions • Local Amenities • Proximity to Washington DC and other local attractions • Parking Cost • Accessibility • Minimum costs to Alumna

  5. Top Six Recommended Host Hotels 1. Gaithersburg Marriott Washingtonian Center 9751 Washingtonian Blvd, Gaithersburg, MD 20878 2. Hyatt Regency Crystal City At Washington National Airport2799 Jefferson Davis HighwayArlington, VA 22202 3. Hilton Washington DC/Rockville Hotel and Executive Meeting Center 1750 Rockville Pike Rockville, Maryland 20856-1699 4. Renaissance Washington DC Hotel 999 Ninth Street, NW, Washington DC, 20001

  6. Top Six Recommended Host Hotels (Continued) 5. The Ritz-Carlton, Pentagon City 1250 South Hayes Street Arlington, VA 22202 6. Bethesda North Marriott Hotel & Conference Center 5701 Marinelli Road, Bethesda, MD 20852

  7. Next Steps • Presentation to Chapter for group consensus on top recommendations. • Schedule onsite visits with hotel representatives • Final review of hotel’s revised proposal, if any • Determine estimated convention budget to include: registration fee and other associated cost line items • Submit convention bid to National Executive Board

  8. Attachments • Request for Proposal Template • RFP Detailed Spreadsheet

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