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May 4, 2010

Alliant and Alliant Small Business: GSA’s Next Generation GWACs. Mimi Bruce and Greg Byrd General Services Administration Enterprise GWAC Center Small Business GWAC Center. May 4, 2010. Training Agenda. Background.

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May 4, 2010

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  1. Alliant and Alliant Small Business: GSA’s Next Generation GWACs Mimi Bruce and Greg Byrd General Services Administration Enterprise GWAC Center Small Business GWAC Center May 4, 2010

  2. Training Agenda

  3. Background

  4. ITS offers government access to the spectrum of IT products and services, and to strategic solutions that meet customer needs Internet Services Data Centers & Storage Satellite Services IT Offerings ITS “Great Government through Technology” Software & Applications Communication Networks & Services Computer Systems & Hardware Professional Services Strategic Initiatives Sustainability Socioeconomic Wireless & Mobility Cybersecurity 4

  5. ITS delivers products and services through four main channels • ITS helps government execute its core mission by making IT acquisitions: • Faster • Cheaper • Easier IT Schedule 70 Fair and reasonable prices for IT products and services Office of Infrastructure Optimization Good for Government Programs ITS Assisted Acquisition Services Governmentwide Acquisition Contracts Comprehensive and flexible contracts that provide virtually any IT services Network Services Your one-stop shop for telecommunications solutions. 5

  6. What is a GWAC? A Governmentwide Acquisition Contract is defined as a task or delivery order contract for information technology. • Contracts established by one agency for governmentwide use • Operated by an Executive Agency designated by the OMB • Pursuant to Section 5112(e) of the Clinger-Cohen Act • Not subject to the Economy Act 6

  7. Alliant Program

  8. Alliant Program Overview • The Alliant program strategy focused on the establishment of two governmentwide acquisition contracts (GWACs): • Alliant and Alliant Small Business (SB) • Alliant GWAC, open to all prospective bidders • Alliant SB, set-aside for small business • Global in scope, offering a wide range of information technology services to Federal agency customers • Both Alliant and Alliant SB GWACs are multiple award, indefinite delivery / indefinite quantity (MA – IDIQ) contracts • Fill the void when ANSWER and Millennia expire 8

  9. Alliant Program - Goals and Objectives • Provide integrated IT solutions to satisfy customers’ evolving needs • Ensure service continuity • Sustain access to premier IT solutions • Exceptionally Qualified Industry Partners • Meet socio-economic goals • Complement other GSA contracts • Create pathways to success for effective industry partners 9

  10. Alliant Program Team 8(a) STARS VETS COMMITS-NG Alliant SB Small Business GWAC Center (877) 327-8732 Millennia-Lite Alliant Enterprise GWAC Center’s West & SW (877) 534-2208 10

  11. Alliant Program - What We Do • Ensure that Fair Opportunity is applied IAW FAR 16.505 • Provide guidance on contract terms and conditions throughout task order life cycle • Contract close out • Develop business cases for new GWACs 11

  12. Alliant Program - What We Do • Award and administer contracts • Educate and train contractors and federal buyers on the proper use of GWACs • Issue Delegations of Procurement Authority • Review task scope for compatibility (pre-award and post-award) 12

  13. Alliant Program Status

  14. DPAs Issued by Agency- Alliant Program Summary • Total Customers Trained: 1038 • Total DPAs Issued: 301 14

  15. Alliant - Status

  16. Total TOs Awarded: 31 Average Proposals Received: 4 Total Estimated Value: $374.1M 16

  17. Alliant Task Orders Awarded by Agency 17

  18. Sampling of Alliant Task Orders • Total # of Task Orders Awarded: 31 • Average Number of Proposals Received: 4 • Total number of Contractors Awarded Task Orders: 21 18

  19. Sampling of Alliant Task Orders 19

  20. Alliant SB - Status

  21. Total TOs Awarded: 17 Average Number of Proposals Received: 5 Total Value of All Orders: $250,858,241.76 21

  22. Alliant SB Task Order Awards by Agency 22

  23. Sampling of Alliant SB Task Orders 23

  24. Alliant Basic Contract Information

  25. Alliant Basic Contract Information 25

  26. Alliant Basic Contract Information - continued 26

  27. Alliant Basic Contract Information - continued 27

  28. Alliant Basic Contract Information - 28

  29. Alliant Program Scope

  30. Alliant Program Scope • General • Information Technology (IT) Services and IT Services-based Solutions Contract aligned with FEA/DoDEA • Robust scope that provides access to a range of complementary management, technical, and other support services • IT Services-based solutions may include ancillary non-IT components as long as they are integral and necessary to accomplishing the IT solution 30

  31. Alliant Program Scope • Why Align the Scope with FEA/DoDEA? • Uses a common language to track and report IT investments to OMB • Encourages re-use of proven solutions • Eliminates the need to “list everything IT” • Evolves over time as emerging technology develops 31

  32. Alliant Program Scope • Ancillary Support is Allowed • Ancillary Services (i.e. clerical support; training; construction, alteration and repair, etc.) • Ancillary Equipment (hardware, software, licenses, racks, mounts, etc.) • Telecommunications/Wireless is Allowed • Telecommunications, Wireless, and Satellite products and services (C.3.4.1) may be purchased as part of an overall IT services-based solution. • The sole purpose of the requirement may not befor a commodity (land mobile radios) or commodity-like service (i.e. transport services - wireless connectivity) 32

  33. Alliant Scope Review Process Purpose of Pre-Solicitation Task Order Scope Reviews Assist clients in acquisition planning Promote quality assurance & integrity of GWACs per OMB Designation Allow early risk mitigation Optional—not mandatory Advisory—OCO has total control and responsibility for Order Information Required SOW or Statement of Objectives (SOO) IGCE including labor categories and hours Scope compatibility review form Principle purpose (e.g. IT service based solution) Procurement history & areas of concern (background) Total dollar amount 33

  34. Alliant Scope Review Process Review SOW and identify any areas of concern Request client to provide clarification of identified issues and any additional information Respond to client w/in 2-5 business days after all info received. 34

  35. Alliant Scope Review Process How to submit a scope review request Client submits request for compatibility review to: Alliant: AlliantSowReview@gsa.gov Alliant SB and other SB GWACs: sowreview@gsa.gov 35

  36. Ordering Accessing the Alliant GWACs • Delegation of Procurement Authority (DPA) • GWAC office provides training and issues DPA • Agency contracting shop conducts acquisition and task order administration • Fee of 0.75% included in contractor labor rates • Interagency assisting entities • Third-party conducts acquisition • Fees negotiated between customer agency and assisted services organization 36

  37. Ordering from Alliant

  38. Ordering • Provide each contractor a Fair Opportunity to be considered for each order per FAR 16.505 • Document your process consistent with FAR 16.505 and customer agency policy • There are limited Fair Opportunity exceptions (FAR 16.505(b)(2)) 38

  39. Ordering - Exceptions to Fair Opportunity FAR 16.505(b)(2) exceptions to fair opportunity competition apply: (i) The agency need for the supplies or services are so urgent that providing fair opportunity would result in unacceptable delays; (ii) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized; (iii) The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or (iv) It is necessary to place an order to satisfy a minimum guarantee. (DFARS allows an additional exception at 216.505-70 (b) for a statute that requires purchase from a specified source.) 39

  40. Ordering • Special Considerations for Awarding Orders Over $5M per NDAA 2008 (these are best practices regardless of order value) • Include clearly defined requirements • Provide a reasonable response time to promote competition • Disclose the evaluation methodology - State the significant non-price evaluation factors and sub-factors, and their relative importance - Provide cost or price instructions If award is intended on the basis of best value, describe the basis for the award and the relative importance of non-price and price or cost factors • Afford competitors an opportunity for a post-award debriefing (if timely requested) 40

  41. Ordering • Streamlined ordering methods are available per FAR 16.505. The OCO may exercise broad discretion in developing appropriate order placement procedures • Part 15 approach not required • Disclaim Part 15.3 if not utilized • Oral proposals may be utilized • A multiphased approach may be implemented 41

  42. Ordering - Multiphased Approach • FAR 16.505(1)(iii)(5)(ii) • Evaluation process has multiple phases (i.e. two or more) • When/Why used • Effort required to respond may be resource intensive (i.e.requirements are complex or need continued development) • May save time and resources for Contractor and Government 42

  43. Ordering • Although Clauses from Basic Contract flow down to Order, for Orders the OCO should: • Identify, tailor and include agency-specific clauses and/or additional FAR clauses • Special or unique requirements (e.g., Davis Bacon, Service Contract Act…) • Identify and tailor applicable Basic Contract clauses and/or provisions from Sections E,F,H and I • Utilize performance based acquisition methods to the maximum extent practicable 43

  44. Ordering Contracting Officer (OCO) Tools

  45. OCO Tools • Basic Contract • Alliant SB Ordering Guide • Preaward Scope Compatibility Review • E-tools • Alliant website – www.gsa.gov/alliant • Alliant SB website – www.gsa.gov/alliantsb • E-Buy – www.ebuy.gsa.gov • GMM – itss.gsa.gov 45

  46. Alliant Overview - Website 46

  47. Alliant Small Business Overview - Website 47

  48. Alliant Scope Review - Website 48

  49. Alliant SB Scope Review - Website 49

  50. Summary: Alliant & Alliant SB Provide • Comprehensive and flexible solutions- based contracts for information technology services and related products • Highly qualified contractors for award of task orders • Pre-competed, easy-to-use contracts • Streamlined ordering procedures • Shortened procurement lead time • A full spectrum of contract types • Paths to achieve socioeconomic goals • Limited protestability- FAR 16.505 and NDAA 2008 • Supports the American Recovery and Reinvestment Act of 2009 projects and goals • Training and support from Alliant GWAC team 50

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