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Student Financial Aid Programs INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY. Presented By. California Association of Student Financial Aid Administrators CASFAA California Community Colleges Student Financial Aid Administrators Association CCCSFAAA California Lenders for Education CLFE.

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Student Financial Aid Programs INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

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Student Financial Aid ProgramsINTEGRITY, ACCOUNTABILITY & RESPONSIBILITY


Presented By

California Association of Student Financial Aid Administrators CASFAA

California Community Colleges Student Financial Aid Administrators Association CCCSFAAA

California Lenders for Education CLFE


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Federal funds administered for students in the State of California $5.3 billion annually


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

State funds administered for students in the State of California approaches $1 billion annually


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

In addition, California institutions also administer institutional and private scholarships (merit only) $6.4 billion


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Verification Overview

Verification of student & parent information required on at least 30% of all FAFSA filed


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

In addition, if conflicting information exists, institutions routinely select additional applications for verification


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Components of Required Verification


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

CSAC has historically “piggybacked” on federal verification requirements


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

IRS Federal Tax Return

  • Student

  • Student’s spouse, if applicable

  • Parent(s)


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Department of Homeland Security

  • Citizenship


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Social Security Administration

  • Citizenship

  • Change of Name


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Independent Living Program

  • Foster Youth Certification

  • Dependency Status


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Department of Social Services

  • Untaxed Income & Benefits


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Employment Development Department

  • Unemployment Benefits


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Veterans’ Administration

  • DD 214 (Discharge)

  • Verify Veterans’ Benefits, Eligibility & Amount


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Selective Service Administration

  • Verify Selective Service Registration


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

County Recorder’s Office

  • Birth Certificate

  • Marriage Certificate

  • Death Certificate


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Program/Fund Administrator

  • Verification of Assets


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Accountant

  • Verification of Income & Assets

  • Copy of 1040 Federal Tax Return, including all schedules and W-2’s


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

NSLDS

(National Student Loan Data System)

  • No Prior Loan Default

  • No Grant Repayment Owed


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Accountability

Annual Audit Submission

  • Required by Federal Regulation

  • Samples Title IV Recipients


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Annual Audit

  • Business Practices

  • Segregation of Duties

  • Financial Aid/Business Office Relationship


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Annual Audit

  • Cash Management


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Federal Audits

  • Paid by Institutions

  • Federal Auditor


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

State Audits

  • CSAC Audits

  • EdFund Audits

  • Other Guarantee Agency Audits


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

More Audits

  • Veterans’ Administration Audits

  • Office of Inspector General Audits


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

And More Audits

  • Private Scholarship Foundation Audits

  • WICHE & Other State Agency Audits


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Still More Audits

  • NCAA Audits

  • Institutional Audits


Audit, Audit, Audit…


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

We constantly, and consistently, prove that we are “good stewards of public funds”


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

The Program Review


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

After Integrity and Accountability Comes

Responsibility


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Responsibility to…

  • First to serve our students

  • Second to serve our institutions


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

We have already proven our responsibility to the federal and state governments through integrity & accountability of our programs


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Responsibility to…

  • Assist students with FAFSA completion

  • Counsel to help with emergencies

  • Counsel to help with dependency problems


INTEGRITY, ACCOUNTABILITY & RESPONSIBILITY

Responsibility to…

  • Counsel students with loan problems

  • Counsel students with debt problems

  • Encourage students to file for non-need based scholarships

  • Advise students who had “base” year income, but quit work to attend college


VERIFICATION Federal Student Eligibility & State of California CONFIRMATION


State of California CONFIRMATION Requirements


State of California CONFIRMATION Requirements


Disbursement/Reconciliation


Disbursement/Reconciliation


Disbursement/Reconciliation


Agencies The Student Must Contact To Obtain Documentation

AgencyPurpose

Department of Homeland SecurityCitizenship

Social Security AdministrationCitizenship, Change of Name

High SchoolGPA, Academic Competitiveness Grant

Independent Living ProgramFoster Youth Certification, Dependency Status

Welfare DepartmentUntaxed Income Confirmation

Employment Development DeptUnemployment Benefits

Internal Revenue ServiceTax Return


Agencies The Student Must Contact To Obtain Documentation

AgencyPurpose

Veteran’s AdministrationDD214 (Discharge)

Selective Service AdministrationSelective Service Registration

County Recorder OfficeBirth, Death or Marriage Certificate

Program/Fund AdministratorVerification of Assets

AccountantVerification of Income & Assets, Copy of 1040

Prior CollegesAcademic Transcripts


Impact on Students

Student Verification Process Visual


Student Verification Process AFTER Completing the FAFSA


The End


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