Framing Module  Learn how to Frame using Universal Framing Tool

Framing Module Learn how to Frame using Universal Framing Tool PowerPoint PPT Presentation


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F Focus. Facilitation. Presentation. Framing. F Focus. Process A good meeting is a FAST meeting. FocusAwarenessSolutionTraction. = Framing. Framing - Universal framing tool . Context the background surrounding the meeting/ topic. Purpose Why - the primary reason for the meeting/ topic. Outcomes What - what will be achieved.

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Framing Module Learn how to Frame using Universal Framing Tool

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2. We are in the focus stage of this meetingWe are in the focus stage of this meeting

3. Facilitation Distinguish Facilitation from Presentation. What are the differences of Inputs between the two.. The How? What are the differences of outcomes between the two.. The What? Presentation is largely 1 way communication. Telling people information The presenter has ‘answers’ to share with others. It is efficient, but in most cases does not create high levels of ownership or commitment to action Facilitation is 2 way communication. The facilitator has the questions to pose to others. It is effective, and whilst it takes longer, generally creates higher levels of ownership and follow through on actions and change.Distinguish Facilitation from Presentation. What are the differences of Inputs between the two.. The How? What are the differences of outcomes between the two.. The What? Presentation is largely 1 way communication. Telling people information The presenter has ‘answers’ to share with others. It is efficient, but in most cases does not create high levels of ownership or commitment to action Facilitation is 2 way communication. The facilitator has the questions to pose to others. It is effective, and whilst it takes longer, generally creates higher levels of ownership and follow through on actions and change.

4. Framing “Tell someone what you are going to tell them. Then tell them. And then tell them what you just told them” Framing draws attention. It highlights what to focus on. It identifies what is not in the picture. In facilitation, framing is the language used to focus people. It occurs at the start of a meeting, or meeting topic. It helps people to ‘buy-in’ to the topic, to get prepared, and be able to pay attention to what is important in the coming conversation. Good framing has a pattern of language. It works as a sequence of ideas and words. from broad to specific, from context to content, from open to directiveFraming “Tell someone what you are going to tell them. Then tell them. And then tell them what you just told them” Framing draws attention. It highlights what to focus on. It identifies what is not in the picture. In facilitation, framing is the language used to focus people. It occurs at the start of a meeting, or meeting topic. It helps people to ‘buy-in’ to the topic, to get prepared, and be able to pay attention to what is important in the coming conversation. Good framing has a pattern of language. It works as a sequence of ideas and words. from broad to specific, from context to content, from open to directive

5. Framing is the first stage of a good meeting, a FAST meeting. The FAST Structure highlights 4 common sense stages that meetings progress through. F - Focus; Set up of meeting or topic. Involves Framing by facilitator or person leading item. (10 % of time) A - Awareness; The information sharing, or issue discussion. Involves the facilitator in posing well considered questions. Awareness stage requires more time allocation than is normally given.. 50 - 60% of meeting time). Comprehensive and well conducted awareness stage leads to better solutions and more engagement and commitment in Traction stage. S - Solution; Achieving agreement, a decision, or finding the priority or key elements of an issue. Requires the facilitator to summarise or synthesise ideas, ideally using a transparent process so everyone can see their ideas being considered in the solution. The timing is critical.. After sufficient Awareness. Doesn’t require a of time (10 - 20% of meeting) Requires highest degree of Facilitation skill. Asking the right question, seeking solution at the right ‘level’ is important. Fusing ideas, sorting options, clustering and prioritising are all methods of Solution T - Traction; Not just an Action list. Involves testing whether ideas are workable, checking on degree of engagement and commitment. Requires the facilitator to explicitly confirm and manage for commitment, rather than assume it. Ensuring Accountability structures are in place to sustain focus and follow through. Allow more time than traditional for good traction. Allow last 25% of meeting timeFraming is the first stage of a good meeting, a FAST meeting. The FAST Structure highlights 4 common sense stages that meetings progress through. F - Focus; Set up of meeting or topic. Involves Framing by facilitator or person leading item. (10 % of time) A - Awareness; The information sharing, or issue discussion. Involves the facilitator in posing well considered questions. Awareness stage requires more time allocation than is normally given.. 50 - 60% of meeting time). Comprehensive and well conducted awareness stage leads to better solutions and more engagement and commitment in Traction stage. S - Solution; Achieving agreement, a decision, or finding the priority or key elements of an issue. Requires the facilitator to summarise or synthesise ideas, ideally using a transparent process so everyone can see their ideas being considered in the solution. The timing is critical.. After sufficient Awareness. Doesn’t require a of time (10 - 20% of meeting) Requires highest degree of Facilitation skill. Asking the right question, seeking solution at the right ‘level’ is important. Fusing ideas, sorting options, clustering and prioritising are all methods of Solution T - Traction; Not just an Action list. Involves testing whether ideas are workable, checking on degree of engagement and commitment. Requires the facilitator to explicitly confirm and manage for commitment, rather than assume it. Ensuring Accountability structures are in place to sustain focus and follow through. Allow more time than traditional for good traction. Allow last 25% of meeting time

6. Universal framing tool This tool highlights key elements of a good frame, either at start of meeting, or a specific topic or item. It can be used to plan a good frame, script it, practice it and then deliver it. Context - [Meeting + Topic] background comments, what surrounds this meeting, or this section. Story, example, facts, perceptions that relate to the coming section Purpose -[Meeting + Topic] why this is important. Pain, pleasure. Why will it be worth spending time on Outcomes - [Meeting + Topic] SMART statement of what we will see by the conclusion. S=Specific, M=Measurable, A=Achievable, R=Realistic, T=Timebound People - [Meeting] The different groups/ type of people present. [Topic]; size & configuration of groups, why that grouping matters Process - [Meeting] guides to the overall process (see slide) [Topic] the specific steps we will take. Overview of whole process, then first step. Concrete. Use example, show cards or flipcharts, Risk - [Meeting] highlights the primary pitfalls to be aware of re other framing dimensions [Topic] what to be wary of or avoid, specifically re the process used Space - [Meeting] Reference to room set up if relevant [Topic] where groups will work, how and where people will move. Use hand gestures. Locate into space first at times. It may not be a frame that is explicitly spoken. Time - [Meeting + Topic] - refer to total time available, or end time Eg.‘by 3.00 pm’ Content - [Meeting] - referred to in context. May make reference to specific questions or statements that frame whole meeting [Topic]-read out framing questions on process slides.. E.g question to use in Café’, or FAST Network, etc. Explain topic if specific reference missed in context Framing should take around 5 - 10% of the total meeting time. So in a short meeting of 1 hr, a 3 min frame might include only a short reference to each of these layers. In a full day meeting, in which the frame might take 30 - 45 mins, the layers might be progressively discussed with the group.Universal framing tool This tool highlights key elements of a good frame, either at start of meeting, or a specific topic or item. It can be used to plan a good frame, script it, practice it and then deliver it. Context - [Meeting + Topic] background comments, what surrounds this meeting, or this section. Story, example, facts, perceptions that relate to the coming section Purpose -[Meeting + Topic] why this is important. Pain, pleasure. Why will it be worth spending time on Outcomes - [Meeting + Topic] SMART statement of what we will see by the conclusion. S=Specific, M=Measurable, A=Achievable, R=Realistic, T=Timebound People - [Meeting] The different groups/ type of people present. [Topic]; size & configuration of groups, why that grouping matters Process - [Meeting] guides to the overall process (see slide) [Topic] the specific steps we will take. Overview of whole process, then first step. Concrete. Use example, show cards or flipcharts, Risk - [Meeting] highlights the primary pitfalls to be aware of re other framing dimensions [Topic] what to be wary of or avoid, specifically re the process used Space - [Meeting] Reference to room set up if relevant [Topic] where groups will work, how and where people will move. Use hand gestures. Locate into space first at times. It may not be a frame that is explicitly spoken. Time - [Meeting + Topic] - refer to total time available, or end time Eg.‘by 3.00 pm’ Content - [Meeting] - referred to in context. May make reference to specific questions or statements that frame whole meeting [Topic]-read out framing questions on process slides.. E.g question to use in Café’, or FAST Network, etc. Explain topic if specific reference missed in context Framing should take around 5 - 10% of the total meeting time. So in a short meeting of 1 hr, a 3 min frame might include only a short reference to each of these layers. In a full day meeting, in which the frame might take 30 - 45 mins, the layers might be progressively discussed with the group.

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