Digital Tachograph : Information Day

1. Digital Tachograph : Information Day Geneva, 27/10/2003 Digitac

2. Agenda PRESENTATIONIntroduction 1. Type approval 2. How to put a digital tachograph into service? 3. Issuing of tachograph cards and Tachonet 4. Use of the digital tachograph and of tachograph cards 5. Maintenance of the digital tachograph

3. INTRODUCTION Leo HUBERTS – EC

4. Background and latest developments Leo Huberts, European Commission, Directorate for Energy and Transport INTRODUCTION OF THE DIGITAL TACHOGRAPH

5. Short historical overview 1992: Commission launches Tachosmart Digital tachograph with paper disks (Type 1A) 1994: first Commission proposal Type 1A 1995: modified Commission proposal Digital tachograph with smart cards (Type 1B) 1998: Council Regulation 2135/98 INTRODUCTION OF THE DIGITAL TACHOGRAPH

6. Objectives: Improve enforcement Enhance fair competition Increase road safety Maintain satisfactory social standards “Whereas blatant infringements and fraud present a road safety hazard and are unacceptable for reasons of competition for the individual driver who does respect the rules” INTRODUCTION OF THE DIGITAL TACHOGRAPH

7. INTRODUCTION OF THE DIGITAL TACHOGRAPH Council Regulation (EC) No 2135/98: • Introduces basic provisions for a new type of digital recording equipment with mass memory (VU) and smart cards • Amends Council Regulation 3821/85 on recording equipment in road transport • Mandates Commission to define technical specifications for digital tachograph, assisted by MS committee

8. Technical specifications: 1998-2001: Discussions in the Tachograph Committee (CATP) Nov. 2001: Proposal for a Council Regulation (Annex 1B – requirements for construction, testing, installation and inspection) Aug. 2002: Commission Regulation (EC) No 1360/2002 of 13 June 2002 adapting for the seventh time to technical progress Council Regulation (EEC) No 3821/85 on recording equipment in road transport (Annex 1B) INTRODUCTION OF THE DIGITAL TACHOGRAPH

9. Annex 1B: Definitions General characteristics/functions for VU and cards Construction and functional requirements for VU and cards Installation of recording equipment Checks: inspections and repairs Card issuing Type approval Technical appendices INTRODUCTION OF THE DIGITAL TACHOGRAPH

10. INTRODUCTION OF THE DIGITAL TACHOGRAPH Implementation of the digital tachograph: In order to help Member States implementing the digital tachograph, the Commission is supporting three projects: • Card Issuing Working Group, initiated and managed by URBA 2000 in cooperation with the French Ministry of Transport • Implementation of the Digital Tachograph, initiated and managed by the Swedish National Road Administration and Granturco & Partners • Tachonet project, managed by Getronics, in cooperation with the Card Issuing Working Group

11. Time schedule for the implementation of the digital tachograph: Article 2 of Regulation (EC) n° 2135/98 24 months from the date of publication of Annex 1B vehicles put into service for the first time must be fitted with digital tachograph 21 months from the date of publication of Annex 1B Member States shall take measures to ensure that they are able to issue driver cards In the event that 12 months after the date of publication of Annex 1B EC type approval has not been granted to any item of recording equipment (VU’s + cards), the Commission shall propose to the Council (and the EP) an extension of the 24 and 21months deadlines INTRODUCTION OF THE DIGITAL TACHOGRAPH

12. Consequences of the time schedule: Annex 1B has been published on 5/8/02 Digital tachographs must be fitted in new trucks by 5/8/04 Member States must be able to issue tachograph cards by 5/5/04 VU’s and cards should have been type approved by 5/8/03 INTRODUCTION OF THE DIGITAL TACHOGRAPH

13. Where are we now? On the basis of statements, issued by certain tachograph manufacturers in January 2003, it became clear that there would be no type approved equipment by 5/8/03 However, one tachograph manufacturer assured the Commission that he would be able to get type approval by the end of this year Based on this statement the Commission decided not to propose an extension of the implementation deadlines for the time being. INTRODUCTION OF THE DIGITAL TACHOGRAPH

14. Latest developments: At an informal meeting on 12 September the tachograph and vehicle manufacturers issued the following statements: First type approved VU’s and cards expected in March/April 2004 Type approved VU’s need to be tested before they can be fitted in new vehicles Vehicle tests are expected to start in January 2004 and end in January 2005 After performance of the tests vehicle manufacturers need approx. 6 months to start up mass production and user adaptation Fitment of the digital tachograph: probably summer 2005 INTRODUCTION OF THE DIGITAL TACHOGRAPH

15. Next steps: Given the latest developments the Commission will have to re-assess the situation (Oct./Nov.) Decision taken by the Commission will be communicated to all the stakeholders INTRODUCTION OF THE DIGITAL TACHOGRAPH

16. Position AETR countries: EU legislation on digital tachograph will be incorporated in AETR agreement. At latest 4 years after entry into force of the relevant amendments the digital tachograph will become mandatory in AETR countries (approx. 2008/2009) Before digital tachograph becomes mandatory in AETR countries, they will be faced with EU trucks equipped with digital tachograph and with AETR based companies that will use trucks equipped with digital tachograph INTRODUCTION OF THE DIGITAL TACHOGRAPH

17. Communication project: DG TREN intends to set up a communication project to inform and educate future users: How to implement digital tachograph How to use the digital tachograph Help desk Project will focus on national authorities. In principle for EU Member States, but special workshops for AETR countries. INTRODUCTION OF THE DIGITAL TACHOGRAPH

18. TYPE APPROVAL Leo HUBERTS – EC

19. Council Regulation (EC) n° 2135/98 Art. 5: A Member State shall grant EC component type- approval to any type of recording equipment (…), to any model memory card which conforms to the requirements of (…) Annex 1B TYPE APPROVAL

20. Commission Regulation 1360/2002 (Annex 1B): Chapter VIII Type-approval of recording equipment and tachograph cards General points Security certificate Functional certificate Interoperability certificate Type approval certificate Exceptional procedure: first interoperability tests TYPE APPROVAL

21. TYPE APPROVAL Type approval consists of four steps: • Security evaluation • Functional tests • Interoperability tests • Issuing of type approval certificate

22. Security evaluation TYPE APPROVAL Tachograph recording equipment or smart card manufacturer Test request Security tests in accordance with Appendix 10 Accredited ITSEC Laboratory Test result Successfully passed tests ITSEC body Yes ITSEC certificate ITSE certificate

23. Functional tests TYPE APPROVAL Test request Functional tests in accordance with Appendix 9 (Accredited) Laboratory Tachograph recording equipment or smart card manufacturer Test result Successfully Passed tests Type approval authority Yes Functional certificate

24. Interoperability tests TYPE APPROVAL JRC laboratory Ispra, Italy Tachograph recording equipment or smart card manufacturer Interoperability tests in accordance with Appendix 9 • Test request • ITSEC certificate • Functional certificate Test result Successfully Passed tests JRC laboratory Ispra, Italy Yes Provisional Interoperability Certificate valid for a maximum of 6 months

25. TYPE APPROVAL Exceptional procedure: first interoperability tests

26. EC Type Approval TYPE APPROVAL MS type approval authority • - ITSEC certificate • Functional certificate • Definitive Interoperability certificate Certificate of Type Approval

27. Type Approved Tachograph equipment/cards TYPE APPROVAL MS type approval authority JRC Copy of Certificate of Type Approval Public web site with list of type approved recording equipment and tachograph cards models

28. HOW TO PUT A DIGITAL TACHOGRAPH INTO SERVICE ? Andrew KELLY - UK

29. DIGITAL TACHOGRAPH WORKSHOP APPROVAL Approval for Digital Tachograph workshops will be SEPARATE / ADDITIONAL to analogue approval Workshops will need Workshop Smart Cards for each technician Technicians will need appropriate training before being issued with Smart Cards

30. DIGITAL TACHOGRAPH WORKSHOP APPROVAL Workshops will need to be conversant with handling and storing digital data There will be enhanced Security requirements for Digital tachograph workshops Required equipment and work procedures need to be agreed with manufacturers before Approval Requirements can be set

31. New equipment* Installation • Before a new recording equipment comes into full operation, it must be installed in a vehicle, activated and calibrated. • When new equipment is installed in a new vehicle, these three operations may take place at different times and/or in different places • When new equipment is installed in an existing vehicle, these three operations will be combined in one. Activation Calibration Operation End of life * meaning a new 1B tachograph as opposed to a second hand 1B tachograph

32. New equipment / Installation Installation Mounting of the recording equipment in a vehicle. • The installation is performed by vehicle manufacturers, approved fitters or approved workshops • The vehicle manufacturer should pre-set, in the data memory, the vehicle parameters he knows (theoretical calibration) • Note: This does not require a workshop card • Unknown parameters (such as VRN) will default and appear as “?” • Security of signals is achieved by encryption, no mechanical seals are required other than securing the mechanical fitting of the sensor on the gearbox • At this stage the recording equipment accepts any vehicle parameters entered, and does not record activities, events or faults. Activation Calibration Operation End of life

33. New equipment / Activation Operation of activating the security enforcing functions and the recording functions. Installation • Installation of new equipment must be followed by activation • Activation is triggered by the first insertion of a workshop card into the Vehicle Unit • A vehicle manufacturer having installed new recording equipment must activate the same before the vehicle leaves the factory (Vehicle manufacturers therefore need workshop cards) Activation Calibration Operation End of life

34. New equipment / Calibration Updating / Confirming vehicle parameters held in data memory Vehicle parameters include identification:- VIN, VRN, Characteristics:- w, k, l, speed limiter value, odometer value, time) Installation • This operation is performed by approved fitters or approved workshops and requires the use of a workshop card, • This operation is mandatory for new vehicles (confirmation of pre-set parameters and entry of parameters previously unknown such as VRN) as well as for second hand vehicles, • The recording equipment is then ready for full operation. Activation Calibration Operation End of life

35. Recording calibration data and activity Installation • Within the memory of the recording equipment: • Data relating to first calibration • Data relating to last 5 calibrations* * Only the last one of a particular calendar day if several have been performed within that day. • Within the memory of the workshop card: • Data relating to last 88 calibrations • Sequential counter of all calibrations carried performed with that card Activation Calibration Operation End of life

36. CARD ISSUING Alison DAVIES - UK

37. The Driver Card • Personalised for use by the Driver • 5 Year Validity Period • Holds an average of 28 days data • Driver must hold one card only

38. The Workshop Card • Used by approved tachograph fitters to install, activate, calibrate and download the recording equipment. • One year validity period • Personalisation recommended • Issued with a PIN

39. The Company Card • Allows the company to ‘Lock and Download Data’ recorded in the vehicle unit. • 5 year validity period recommended

40. The Control Card • Used by enforcers to carry out roadside compliance checks. • 2 year validity period recommended • Personalisation recommended

41. Card Application Types • First Issue - First application for a tachograph card • Replacement - Issued when a card is lost, stolen or malfunctions • Exchange - Change of administrative data • Renewal - Issued when a card is renewed after 5 years

42. Card Issuing Authority (CIA) Organisation • Centralised - database, application processing system, card personalisation & issue • De-Centralised - administrative desks for application processing with centralised database. Card personalisation either from central office or at administrative desks

43. Considerations for setting up a CIA • Application processing system • Database to hold & maintain records • Contract with smart card supplier/personaliser • Certification Authority

44. Best Practice Guide • Process Flow Card Application Manual Checks System Processing

45. Best Practice Guide Categories • Mandatory Requirements • Best Practice Recommendations • Alternative Approach

46. Best Practice Guide - • additional information • Contact Points • Terms and Definitions • Reference Documents • CD ROM

47. TACHONET Cyril MICHEL - France

48. TACHOnet Project Objectives • Create a telematics network aiming at falicitating data exchange between national administrations in charge of the tachographs cards (as stated in Regulation n°3821/85 amended by Regulation n°2135/98) • TACHOnet network will: • Ensure a reliable and secure exchange of necessary and sufficient data between the Member States issuing tachograph cards • Make sure the exchange is done in the legal framework envisaged • Impose only a set of limited constraints on the local systems managing the driver cards in the Member States • Use the infrastructure and tools of the market (security, workflow…) • TACHOnet project is owned by European Commission DG TREN

49. TACHOnet XML Messaging System TACHOnet Business Actors • Clerks working for National Card Issuing Authorities (CIA) • Enforcers working for National Enforcement Authorities Applies for a card, asks for exchange, declare card status modification Issues, Checks, Modifies Clerk @ CIA Owns & uses Checks, Modifies Truck driver Controls during road checks Enforcer

50. Scope and Exclusions of TACHOnet • Organisational: • Included: • Central secure and reliable XML messaging system allowing competent authorities to exchange information about tachograph cards based on well defined and published interfaces • Intelligent router between Member States (hub & spoke) • Central logging/tracking for non-repudiation & statistics • Access granted at Member State level using digital certificates handled by IDA PKI services.