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2012 AST Instructor s Forum Advising Students Disciplinary Actions

Helping Students. First Day of ClassTell students surg. tech. education will be a year-long (or whatever length of program) job interview.Discuss

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2012 AST Instructor s Forum Advising Students Disciplinary Actions

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    1. 2012 AST Instructor’s Forum Advising Students & Disciplinary Actions

    2. Helping Students First Day of Class Tell students surg. tech. education will be a year-long (or whatever length of program) job interview. Discuss & stress professionalism in the classroom & clinical site(s). Develop good rapport with students. Example: Call student who missed class; find out circumstance; provide assignments made that day.

    3. Helping Students Daily Journal Have students keep a daily journal. Thoughts about the day in class and/or rotation Frustrations Triumphs May help instructor identify challenges a student is having before situation gets worse (e.g., shy student nervous about approaching instructor). May help instructor identify a common problem area that many students are expressing.

    4. Helping Students Remediation for Poor Skills Identify early in classroom, lab and/or rotation student that is struggling. Make arrangements for tutoring – didactics. Poor skills in surgical rotation - make arrangements for remediation in lab.

    5. Counseling: Administrative Practices Develop & Maintain Program Policy Manual First day of class students read and sign. Emphasize manual establishes program policies and rules for classroom, lab and surgical rotation. Make sure students understand grievance policy and procedure. Emphasize policy that the chain of command must be followed.

    6. Counseling: Administrative Practices Cell Phone Policy Emphasize cell phone policy in classroom, lab & surgical rotation. Examples for classroom & lab: No use of cell phone during class time. Place cell phones in a bin before class starts. Violations: (1) Send home for the day; count as a day of absence; (2) Cell phone heard ringing or student is texting during class, pop quiz all students must take. Surgical rotation: No use of cell phone even during breaks and lunch.

    7. Counseling: Administrative Practices Document, Document, Document Use a standardized counseling form for all instances of counseling a student(s). Take detailed notes during counseling session; may want to consider recording. Faculty Meetings Discuss student situations and suggestions/feedback on how to handle; document suggestions for future meetings. Creates continuity if same or similar situation occurs in future.

    8. Counseling: Administrative Practices Student Conduct Committee Faculty and student run. Peer (student) review of situation. Decision of committee arrived with advice of faculty. Can create peer pressure situation in which students are more worried about being judged by peers than by faculty.

    9. Counseling: Administrative Practices Faculty Disciplinary Committee Faculty reviews report submitted by program director. Faculty may choose to further question program director and/or student. Faculty arrives at a decision including punitive actions. Program director does not participate in decision making in order to keep process non-biased.

    10. Counseling a Student Witness to Counseling Session Document who is the witness. Witness should be someone from a completely different program or subject area, e.g. English or Math instructor. Program director is male – student female – witness female; PD female – student male – witness should be male.

    11. Counseling a Student Student Removed From Clinical Site Proof of students removal due to unethical or illegal behavior – immediate expulsion from program. Must still go thru process of establishing and documenting proof.

    12. Counseling a Student Scheduling Counseling Session Establish a timeline for resolving situation. Schedule date and time of meeting as well as length of meeting. Do not let situation linger; resolve as soon as possible after situation occurred. This helps in keeping information fresh in everyone’s minds who are involved in situation. Early resolution removes anxiety level of everyone involved and allows moving forward.

    13. Counseling a Student Counseling Session Reaffirm or identify problem(s)/situation(s) Use positive listening skills when student who is being counseled tells her/his side of the story. Program director should present questions in a non-accusatory, neutral manner. If situation involves two or more students, listen to each student separately, then bring in for a group session.

    14. Counseling a Student Resolution Emphasize that a resolution is being sought based on program policies. Attempt to resolve at lowest level – program director to student(s). If not able to resolve at that level, chain of command is implemented.

    15. Counseling a Student Resolution continued Behavior affecting other students, student told options for improving or if no improvement occurs. Set a short timeline for improvement. Student must be able to walk away with a very clear picture of the results of the resolution. Leave no room for ambiguities. Student must know consequences of behavior and if allowed to stay in program, what it takes to remain.

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