Monitoring Training Part B and Part C. Nebraska Department of Education Office of Special Education August 29. 2013. Monitoring Protocol. Process overview Changes on the website Navigation of File Review Site Completion of CAP Data Reports Timeline for Change.
MonitoringTrainingPart B and Part C
Nebraska Department of Education
Office of Special Education
August 29. 2013
IDEA sub recipient limited fiscal/ program monitoring
Frequency: discretionary grants reviewed every 2 years; districts receiving only flow-through grants, every 4 years; risk-based monitoring is also done.
Process: Most reviews are completed on a 30 day turnaround between the time the review is scheduled and when the follow-up report is issued; usually done on-site, although some may be by phone or video conference; reviews last from 30 minutes to 2 hours.
Personnel: Business manager/Bookkeeper (superintendents and SPED directors as determined by the sub-recipient)
General Observations from reviews this past year:
- Time & effort logs/ semiannual certification: required for employees paid with IDEA funds. Latest guidance and samples can be found at http://www.education.ne.gov/sped/finance.html
- Part B (ages 3- 21) Part C (below age 3) : grants specific to Part B or C should reflect this
- Contracted services: invoices should include details such as dates & times of services, list of students served, description of services, rate.
- Equipment purchased with IDEA funds should be labeled and inventoried.
CEIS (Coordinated Early Intervening Services) review the proper use of these funds at the below link. Any questions about your project, contact your SPED regional representative.
Sample of the checklist/ protocols used on reviews : http://www.education.ne.gov/sped/finance.html
Contact information: [email protected]