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Campus Forum Report to the University Community on progress with the Institutional Audit

Campus Forum Report to the University Community on progress with the Institutional Audit. 10 October 2007 Pete Zacharias Acting Vice Chancellor. Purpose of audits. to allow the Council for Higher Education (CHE) to gauge standards of quality in HE

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Campus Forum Report to the University Community on progress with the Institutional Audit

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  1. Campus Forum Report to the University Community on progress with the Institutional Audit 10 October 2007 Pete Zacharias Acting Vice Chancellor

  2. Purpose of audits • to allow the Council for Higher Education (CHE) to gauge standards of quality in HE • to provide a structured process for SELF evaluation managed by the HEQC • determine areas of best practice within universities and across the sector • to allow for constant improvements • gives us an opportunity to improve our systems

  3. Purpose of audits (2) • audits are not PUNITIVE and they are not for accreditation • we have more to learn than the CHE does • this is not an opportunity for constituencies within the University to argue for more resources! • the Audit Panel is of peers (also outside SA) and have no operational jurisdiction so they can't close us down

  4. Purpose of audits (3) • however, failure to respond with an improvement plan will not be wise

  5. Process • CHE identifies when the audit will take place • this is negotiated with the institution • members of the University attended workshops at CHE to prepare us for the audit and a lot of guidance is available • networks are formed of institutions already audited to allow peers to guide us • several meetings are held with the University and the CHE about 15 months before the visit • a self evaluation report is produced before the visit • we must agree on the Audit Panel

  6. Process (2) • we prepare the Self Evaluation Report (SER) over 15 months and submit this three months before the visit • The HEQC sends us their analysis a month before • the audit panel then determine their ‘lines of enquiry’ • ALL sectors of the university are under review in the process, but it concentrates on teaching, learning and research • process and practice in all areas are viewed in terms of how they contribute to the core business of teaching, learning and research

  7. Process (3) • the visit lasts a week • they interview about 800 people across the University! • they review and study all policy, processes and practices and cross reference this to the interviews • they visit areas of special interest to them • we can not control their approach in any way • they evaluate against 19 criteria

  8. Who is doing it? • we have an Institutional Audit Coordinating Committee (IACC) chaired by the VC • it has seven task teams covering the entire University • they match our seven strategic goals • they have been working for nearly a year • the TTs, Faculties and Schools have all done self reflection reports or are in this process • a draft SER will be produced by the IACC • workshops will be used to get inputs from all of us where necessary

  9. So what should we all do? • there is no doubt that this is to our benefit • we should all learn as much as we can about it • we should all participate in events that contribute however minor these may seem • please pay attention to the regular bulletins put out by the VC about the audit • we should all be familiar with the self evaluation report (SER) • we should have expert knowledge of the SER for the areas we are responsible for in our work place • respond positively by changing our practice in those areas we learn we need to improve

  10. So how do we respond? • take the exercise very seriously • do not get anxious about it • learn as much about ourselves as we can • be proud of what we have achieved and fix those things we are not doing well • respond to things we must fix before the panel gets here • be realistic!

  11. Where to get more details? • We have an Audit Website at: http://iaudit.ukzn.ac.za/

  12. Thank you for listening We will know where we stand on: Audit visit: 20-24 October 2008

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