the april fool s guide to designing a scientific poster
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The (April) Fool’s Guide to Designing a Scientific Poster. Stephanie R. Taylor CS 441 April 1 , 2010. Outline. Getting Started PowerPoint Designing and Adding Content Layout (general layout, what to include) Graphics (e.g. Matlab figures, bitmaps) Fonts (What size?)

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Presentation Transcript
outline
Outline
  • Getting Started
    • PowerPoint
  • Designing and Adding Content
    • Layout (general layout, what to include)
    • Graphics (e.g. Matlab figures, bitmaps)
    • Fonts (What size?)
  • Printing (Language Resource Center in Lovejoy)
  • Presenting the Poster (it’s a dialog)
  • Additional Resources
my favorite form of publication
My Favorite Form of Publication
  • A poster allows you to share your work with the scientific community
    • Get the main ideas across to others
    • Spark discussions with potential collaborators
  • A poster is a hybrid form
    • Less detailed than a paper
    • More detailed than a talk
  • A poster presentation is INTERACTIVE.
    • When you are creating your poster, think about how you will describe your work
getting started
Getting Started
  • Getting the size right
    • Check the conference website for size and other guidelines
    • Common size is 3ft (height) by 4ft (width)
    • 3ft tall is what you want if printing at LRC
  • PowerPoint 2007
  • Easy way to get theright size is to download theblank poster fromLRC’s website
process
Process
  • Determine the template
  • Determine the story
  • Put the figures, titles, references, and equations in
  • Then refine the layout and add necessary text
in addition to content include
In addition to content, include …
  • Title
  • Author list (this is like a paper, so chances are, your advisor’s name should be included)
  • The fact that the project is associated with CS 441
  • Colby logo (I use the seal)
  • References to works cited (but this list should be small)
content
Content
  • Tell a story, e.g.
    • Circadian clocks are complex multi-oscillators. Phase adjustments to intercellular signals allow them to synchronize. We want to understand what intracellular components are important for this behavior and we want our multi-oscillator models to be smaller. So, we developed a new model reduction technique and applied it to a model. The results were good over many runs of the reduction. The results at the single oscillator level were excellent. The acid test was forming a multi-oscillator model and examining the population-level behaviors. It passed.
  • Focus on 2 or 3 main points. Create figures for them and design the layout around the figures.
  • Make the take-home message explicit
    • Write it on the poster
    • Put it into the title
content and layout
Content and Layout
  • Make sure your story follows an expected pattern, e.g.
    • Motivation
    • Method
    • Experiment/Application
    • Results
    • Discussion
  • Separate the main sections visually, e.g.
    • 3 column layout
    • Box the subsections
    • In PowerPoint 2003, it is helpful to put this on the master slide
layout
Layout
  • Balancing Text and Graphics
    • I aim for 50/50 but that isn’t a universal rule.
  • DYA
  • Equations
    • Pay attention to your audience
    • Font should be at least 24pt
  • Fonts
    • Use a readable font (I likeVerdana)
    • Title (~80 pt)
    • Subtitles (~60 pt)
    • Figure Captions (24-30 pt)
    • Text (24-30 pt)
    • References and Acknowledgements (18-24 pt)
graphics
Graphics
  • Make sure you have sufficient resolution
    • A good rule of thumb is never to increase the size of a graphic (e.g. a bitmap) once you have inserted it into the poster – make sure it is big enough before you save it as a bitmap.
    • To copy a figure from a pdf, first zoom in as much as you can on the pdf.
  • Advice from LRC: To include an image on your poster, do NOT \'copy and paste\'. You must save the image to your computer, then use the \'insert > picture\' option to import it into Powerpoint.
  • Figures
    • ALWAYS LABEL YOUR AXES!
    • Generally, aim for at least 7” wide figures (this is a heuristic based on my own work)
importing figures from matlab
Importing Figures from Matlab
  • Get the Matlab figure at the desired size and appearance, then save it as a picture (.jpg)
    • Make the fonts as large as they can be while fitting everything in the figure (aim for 14 or higher, but this won’t always work)
    • For data that are simple time traces, consider using thicker (2pt) lines
refining the layout
Refining the Layout
  • Do your best to make the whitespace look evenly distributed throughout the poster
  • Do your best to make the graphics evenly distributed throughout the poster
  • Get the level of detail correct
    • Someone reading the poster should be able to get the main picture without your help
    • But it is NOT a paper and details not immediately relevant to the story should be left out
printing
Printing
  • Language Resource Center
  • Important Notes from the LRC
    • Size must be 36" tall by 48" wide.
    • No more than 1/3 of the poster may have a non-white background to conserve toner and reduce printing time.
    • Photographs, pictures, and figures should be of the highest possible resolution.
    • Keep fonts simple - remember that if a you use a font that is not installed on the master computer, your poster will lose both the font and its formatting in the printing process.
    • Use a font size that can be easily read from a distance.
    • The poster must be saved as a PowerPoint file (.ppt)
    • **A note about creating your poster on a Mac: To include an image on your poster, do NOT \'copy and paste\'. You must save the image to your computer, then use the \'insert > picture\' option to import it into Powerpoint. No solid colored backgrounds allowed (no more than 1/3 poster can have color on it)
    • 48 hours to print
    • You never know when the hordes will descend upon the printer, so PRINT EARLY (1 week ahead of time).
at the poster session
At the Poster Session
  • General Advice
    • Stand by your poster for as long as you can handle it
    • Drink lots of water and bring breath mints in case you are standing close to people and shouting at them
    • If there is alcohol, don’t imbibe too much. You need to be able to think on your feet.
a poster presentation is a dialog
A Poster Presentation is a Dialog
  • When someone is interested
    • Gauge their level of interest and background with a couple of quick questions, e.g.
      • Do you work with mice?
      • Are you familiar with phase response curves?
      • Do you want the mathy version or the non-mathy version?
    • Present the poster quickly (e.g. 1-3 minutes). Tell your story without including every detail on the poster. If people are very interested, they will ask questions, and THEN you can go into detail.
    • Let the visitor ask questions – this is a great opportunity for feedback!
    • Smile and don’t be flustered when they find fault. Often that arises out of a lack of understanding
    • Remember, people outside your immediate field want to be told why this work is interesting to them, e.g.
      • The methodology extends to other problems
      • The application is particularly important
      • You can solve their jetlag problems 
resources
Resources
  • Jane E. Miller (2007) Preparing and Presenting Effective Research Posters, Health Services Research 42 (1p1) , 311–328 doi:10.1111/j.1475-6773.2006.00588.x
  • http://www.bio.miami.edu/ktosney/file/PosterHome.html
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