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VCAF Budget Officers Group

VCAF Budget Officers Group. April 24, 2013. Update – News from the Vice Chancellor Cal Planning News FY14 VCAF Division Operating Budget Community of Practice. Agenda. Recall Vice Chancellor items from his VCAF Retreat:

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VCAF Budget Officers Group

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  1. VCAF Budget Officers Group April 24, 2013

  2. Update – News from the Vice Chancellor Cal Planning News FY14 VCAF Division Operating Budget Community of Practice Agenda

  3. Recall Vice Chancellor items from his VCAF Retreat: • Key discussion: how we operationalize, align our decision-making ,finance and planning processes to address our top transformational priorities. • This involves substantive conversations about investments and trade-offs made within our resources to fund our top priorities. • Our goal: Best in Class Administration and Finance for higher education. News from the Vice Chancellor’s office NON CMP COMPENSATION & BENEFITS

  4. Campus 8-10 Year Aspirational Plan Campus Rolling 2-year plan Division Rolling 2-year plan Annual process Annual process

  5. Update – News from the Vice Chancellor Cal Planning News FY14 VCAF Division Operating Budget Community of Practice Agenda

  6. HCP Usability • CalPlan Usability • HCP Reporting • CalPlanning Operational Efficiencies & Data Quality CalPlanning news – Enhancements! NON CMP COMPENSATION & BENEFITS

  7. Update – News from the Vice Chancellor Cal Planning News FY14 VCAF Division Operating Budget Community of Practice Agenda

  8. NON CMP

  9. a publishable narrative, a holistic budget and an understanding of the SRECNA view of resources and how it relates tomy departments’ strategic and financial goals? Recall our goal for this budget cycle NON CMP COMPENSATION & BENEFITS

  10. Current stage: substantive conversations NON CMP

  11. FY14 Budget Call Letter FY14 VCAF Division Budget Process Update Community of Practice Agenda

  12. Building a community of practice Q1. How do we analyze the results of our work in CalPlan? Emerging methods…. * Unit analyzer (demo on the current version) * Context, - expense trend by cost center, sample below. * Other…please share your ideas with the group. (Email Linda).

  13. Building a community of practice Q1. Other emerging needs? Based on our brief comments, a special meeting will be scheduled to cover the topics: * How do I plan for fiscal close? A: Review and clean up PRT errors, send HCM changes to CSS-HR, re-align Permanent Budget. A: Decisions from budget conversations with the Vice Chancellor will be made in time to adjust the plans for next year’s Operating Budget. * What is the decision on CSS funding/costs, particularly for Auxiliary funds? A: Plan for a 2% assessment on expenses.

  14. Financial TransformationDeveloping a phase-in strategy Optimizing & Aligning with Strategy Creating the Infrastructure Setting the Stage • Greater visibility into revenues & expenses • Begin asking more challenging questions organization’s operations & make incremental shifts… • Continue to refine the budget process • What are our strategic priorities? • What resources are available or can be freed up to fund our priorities? • Do we have the right incentives to maximize resources? • Consistent & clear reporting & executive-level data • Budget process, tactical steps, timeline, etc. • Budget meetings & review process What is the right pace of change?

  15. Thanks! Go Bears!!

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