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Content Management Systems Buy or Build. Ricky RankinQueen’s University Gareth McAleeseUniversity of Ulster. Content Management System - Buy. The Queen’s Environment Problem to be Solved CMS Expectations The Implementation Path Where are we Next Steps. The Queen’s Environment.

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Ricky RankinQueen’s University Gareth McAleeseUniversity of Ulster

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Ricky rankin queen s university gareth mcaleese university of ulster

Content Management Systems

Buy or Build

Ricky RankinQueen’s University

Gareth McAleeseUniversity of Ulster


Content management system buy

Content Management System - Buy

  • The Queen’s Environment

  • Problem to be Solved

  • CMS Expectations

  • The Implementation Path

  • Where are we

  • Next Steps


The queen s environment

The Queen’s Environment

  • Web Site

    • Combination of Intranet & Internet

    • Some information sourced from corporate databases

  • VLE/MLE/Portal

    • Developed in house

    • Database driven

    • Live links to corporate database systems


Www site enthusiast pages

WWW site - Enthusiast Pages


Code it yourself

Code it yourself

<HTML>

<HEAD>

<META HTTP-EQUIV="Content-Type" CONTENT="text/html; charset=windows-1252">

<META NAME="Generator" CONTENT="Microsoft Word 97">

<TITLE>QUB Equal Opportunities Unit - eou</TITLE>

<META NAME="Template" CONTENT="C:\PROGRAM FILES\MICROSOFT OFFICE\OFFICE\html.dot">

</HEAD>

<BODY LINK="#0000ff" VLINK="#800080">

<TABLE CELLSPACING=0 BORDER=0 CELLPADDING=0 WIDTH=100% height="431">

<TR>

<TD colspan="5" VALIGN="MIDDLE" height="35" ><a href="http://www.qub.ac.uk/">QUB

Home </a> </TD>

</TR>

<TR>

<TD VALIGN="MIDDLE" height="35" colspan="2" >

<div align="left"><img src="images/EOUhead.gif" align="left" ></div>

</TD>

<TD VALIGN="MIDDLE" height="35" colspan="3" width="585" >

<div align="right"><img src="images/EOUhomepage.gif" width="110" height="29" >

</div>

</TD>


So what s wrong with this

So what’s wrong with this

  • Information owner does not update page

  • The site’s a mess!

  • Our site is a laughing stock

  • Doesn’t look corporate or consistent

  • Can’t be good for business

  • Can’t find information

  • Patchwork of sites, inconsistent in presentation and navigation

  • Non compliance: usability; accessibility

  • The bloke who did it has left


The fix

The fix

  • outsource


Multiple developers

Multiple Developers


So what s wrong with this1

So what’s wrong with this

  • Information owner does not update page

  • The site’s a mess!

  • Our site is a laughing stock

  • Doesn’t look corporate or consistent

  • Can’t be good for business

  • Can’t find information

  • Patchwork of sites, inconsistent in presentation and navigation

  • Non compliance: usability; accessibility

  • The bloke who did it has left


Dreamweaver pages

Dreamweaver Pages


Create using dreamweaver

Create Using Dreamweaver


Dreamweaver code

Dreamweaver Code

<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN">

<html LANG="EN-US"><!-- #BeginTemplate "/Templates/vcentre-default.dwt" -->

<head>

<!-- #BeginEditable "doctitle" -->

<title>The Queen's Visitors' Centre - Welcome</title>

<!-- #EndEditable -->

<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1">

<STYLE TYPE="text/css"></STYLE>

<link rel="stylesheet" href="menu_items/qub3.css">

<SCRIPT LANGUAGE="JavaScript" TYPE="text/javascript">

<!--

if(window.event + "" == "undefined") event = null;

function HM_f_PopUp(){return false};

function HM_f_PopDown(){return false};

popUp = HM_f_PopUp;

popDown = HM_f_PopDown;

//-->


So what s wrong with this2

So what’s wrong with this

  • Information owner does not update page

  • The site’s a mess!

  • Our site is a laughing stock

  • Doesn’t look corporate or consistent

  • Can’t be good for business

  • Can’t find information

  • Patchwork of sites, inconsistent in presentation and navigation

  • Non compliance: usability; accessibility

  • The bloke who did it has left


The path to cms

The Path to CMS


Cms pages

CMS Pages


Cms navigation

CMS - Navigation


Cms page

CMS Page


Page template

Page Template


So what s wrong with this3

So what’s wrong with this

  • Information owner does not update page

  • The site’s a mess!

  • Our site is a laughing stock

  • Doesn’t look corporate or consistent

  • Can’t be good for business

  • Can’t find information

  • Patchwork of sites, inconsistent in presentation and navigation

  • Non compliance: usability; accessibility

  • The bloke who did it has left


Cms expectations

CMS Expectations

  • Internet Pages Initially

    • 100K pages reduced to < 300

  • Control in Hands of Information Owners

    • WWW based

    • Office skills minimum requirement

  • Controlled Publishing Process

    • Define authors/contributor; moderator; administrators

    • Documents can be prepared prior to publication date with publication/remove/review/archive dates defined

    • Workflow

    • Navigation generated by System


Cms expectations continued

CMS Expectations - continued

  • Corporate Style & Compliance with Legalisation

    • Define templates with protected areas

    • Enforce alt tags/metadata where appropriate

  • Resuse Content


Cms expectations tomorrow

CMS Expectations Tomorrow

  • Improve Publishing Process

    • Collection of information for Prospectus

    • Increase use eForms

  • Build Central Resources

    • Media libraries

    • Bio files

    • Doc library

  • Tackle the Intranet

    • Generic templates for units

    • Built in links to corporate systems to produce staff lists, course lists ….


The process

The Process

  • Senior Management

    • It’s their WWW & message

    • Focus on Intrenet

  • Define functionality required

    • Linkage with legacy systems

    • Metadata

    • Accessibility

  • Research the market

    • 100+ alleged products

    • JISC documents

    • CMS mail lists

    • Vendor white papers


What s out there costs

What’s out There - Costs

  • Open Source

    • Free

    • Needs configuration and building

  • Bargain Basement

    • <£5K

    • Limited functionality

  • Low End

    • <£30K

  • Mid Range

    • £30K - £100K

  • Top of Range

    • How much have you got


What s out there alleged vendors

What’s out There – Alleged Vendors


Sources of information

Sources of Information

  • Vendor WWW Sites

    white papers

  • JISC Paper

    http://www.jisc.ac.uk/uploaded_documents/tsw_01-02.pdf

  • CMS List

    http://www.cms-list.org/

  • Useful Links

    http://www.steptwo.com.au/cm/vendors/list/index.html

    http://www.hartman-communicatie.nl/content/tools.htm


Items to include in or

Items to Include in OR


Evaluation selection

Evaluation & Selection


Current position

Current Position

  • System Selected

  • Templates being developed

  • Internet Site Converted to use CMS and Live end June


Next steps

Next Steps

  • Develop Training

  • Expand Range of Templates Available

  • Develop Corporate Assets

  • Develop Intranet site based on CMS

  • Develop Generic School/Unit Sites


Things we missed on the way through

Things We Missed on the Way Through

  • Tracking

  • Spell Checking

  • Edit in situ


Tracking

Tracking


Edit in situ

Edit in Situ


Edit in situ1

Edit in Situ


Questions

Questions


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