August 17 – 19, 2005
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August 17 – 19, 2005. OERRM/eRA IMPAC II/Commons Overview. OERRM.

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OERRM/eRA IMPAC II/Commons Overview

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Oerrm era impac ii commons overview

August 17 – 19, 2005

OERRM/eRA

IMPAC II/Commons

Overview

OERRM

National Institutes of Health


Oerrm

OERRM

  • eRA which was part of the Division of Extramural Information Systems (DEIS) along with the Office of Reports and Analysis has joined to form the Office of Electronic Research and Report Management (OERRM). This Office is lead by it’s new director Dr. Israel Lederhendler.

OERRM

National Institutes of Health


Era web site

eRA Web Site

http://era.nih.gov

OERRM

National Institutes of Health


Impac ii component of era

IMPAC II Component of eRA

  • Project Scope:

    • Each Year:

      • 46,000 competing applications

      • 2,800 review meetings

      • 80 National Advisory Council meetings

      • 50,000 competing and non-competing awards

      • 2,600 grantee institutions worldwide

      • 100,000 applicants

      • $17 billion in awards

    • Each Day

      • Average of 2,300 users login

OERRM

National Institutes of Health


The commons component of era

The Commons Component of eRA

  • The Commons component of eRA is a virtual meeting place where NIH extramural grantee organizations, individual grantees, and the public can receive and transmit information pertaining to the administration of biomedical and behavioral research

  • Commons is the externally facing component of eRA; IMPAC II is the internally facing component

    • 2365 Registered Organizations

    • 34827 Registered Persons

    • 27972 Registered PI’s

OERRM

National Institutes of Health


Commons modules

Commons Modules*

  • Application/Award Status

  • Electronic Streamlined Non-Competing Award Process (eSNAP)

  • Computer Retrieval of Informationon Scientific Projects (CRISP)

  • Institutional Profile

  • Institutional Registration and Accounts Administration

  • Interagency Edison (iEdison)

  • Professional Profile

  • Financial Status Reporting (FSR)

  • Internet Assisted Review (IAR)

  • Just-in-time Submission (JIT)

  • No Cost Extension (NCE)

OERRM

National Institutes of Health


Commons component of era

Commons Component of eRA

  • NIH introduced the Commons idea of a single point of entry for grants-related transactions

  • NIH very committed to working closely with the grants.gov project

  • NIH has successfully received approximately 60 applications in pilot electronically, through the CGAP project

OERRM

National Institutes of Health


Era project goals

eRA Project Goals

  • Submission of grant funding synopses to the government-wide repository for grant funding opportunities (FedBizOps)

  • Receipt of competitive grant applications via the grants.gov web interface

    • December 2005 SBIR receipt date to be the first live test of grant applications submitted through grants.gov and loaded directly into the eRA database

OERRM

National Institutes of Health


Oerrm era impac ii commons overview

Committee Mgmt.

Review

Create Comm. Charters

Appoint Comm.Members

FACA/non FACA reports

Vouchers

Reassign. /

Referral

Review &

Internet-

Assisted

Review

Grant Update

module for

data &

codes

Non-Competing

Competing

Electronic/

Paper

Receipt of

Applications

Receipt and Referral

IC Operations & Program

Application

Intake

Referral

to

IRG/IC

901 Changes

and

Grant Data

Maintenance

Council

Ops

Grant Update

module for

data & codes

Program

Approval

ICO Pogram Referral

GM - Award

GMO, GS,

Pgm Dir.,

Auto-asgn

module

Referral

Module for

Pgm. Dir.

& PCC

GM Admin.

for data &

code update

GM Award

budget

& encumb.

Extensions

Reporting, Analysis, and Evaluation

I C

Trainee Activities

IRDB/

Powerview

ICSTORe

Quickview

Grant

Folder

Web QT

QVR

CRISP

Trainee

Appoint-

ments

Trainee

Payback

IMPACII Grant Workflow

ECB

OERRM

National Institutes of Health


Oerrm era impac ii commons overview

Non-Competing

Competing

Electronic/

Paper

Receipt of

Applications

Receipt and Referral

Application

Intake

Referral

to

IRG/IC

901 Changes

and

Grant Data

Maintenance

IMPACII Grant Workflow

OERRM

National Institutes of Health


Receipt referral assignment r r

Receipt, Referral & Assignment(R&R)

  • Used for receipt, processing and assignment of competing grant applications for all NIH Institutes and Centers and selected components of HHS

  • Used by Center for Scientific Review (CSR) at NIH and by TIMS at CDC

  • FDA and AHRQ are the two newest users

OERRM

National Institutes of Health


Oerrm era impac ii commons overview

Review

Reassign. /

Referral

Review &

Internet-

Assisted

Review

Grant Update

module for

data &

codes

Non-Competing

Competing

Electronic/

Paper

Receipt of

Applications

Receipt and Referral

Application

Intake

Referral

to

IRG/IC

901 Changes

and

Grant Data

Maintenance

IMPACII Grant Workflow

OERRM

National Institutes of Health


Review rev

Review (REV)

  • Grant scanning

  • Electronic preparation and distribution of Summary Statements

  • Analysis of prospective reviewers

  • Assignment of reviewers to specific review meetings

  • Grantee Institution conflict-of-interest checking

  • Internet Assisted Review Module

    • Reviewers can submit critiques and preliminary scores online

OERRM

National Institutes of Health


Review main menu

Review Main Menu

OERRM

National Institutes of Health


Review list of applications

Review List of Applications

OERRM

National Institutes of Health


Grant folder

Grant Folder

*Available in most eRA Modules

OERRM

National Institutes of Health


Eapplication

eApplication

OERRM

National Institutes of Health


Summary statement

Summary Statement

OERRM

National Institutes of Health


Assign reviewers

Assign Reviewers

OERRM

National Institutes of Health


Conflict of interest

Conflict of Interest

  • Conflict of Interest checks the Institution of the applicant against the last 3 years of employment of the reviewer

OERRM

National Institutes of Health


Meeting roster

Meeting Roster

  • Attaches to the end of each summary statement.

OERRM

National Institutes of Health


Internet assisted review iar control center

Internet Assisted Review (IAR)Control Center

OERRM

National Institutes of Health


Iar list of applications

IAR List of Applications

OERRM

National Institutes of Health


Oerrm era impac ii commons overview

Committee Mgmt.

Review

Create Comm. Charters

Appoint Comm.Members

FACA req.repots

Vouchers

Reassign. /

Referral

Review &

Internet-

Assisted

Review

Grant Update

module for

data &

codes

Non-Competing

Competing

Electronic/

Paper

Receipt of

Applications

Receipt and Referral

Application

Intake

Referral

to

IRG/IC

901 Changes

and

Grant Data

Maintenance

IMPACII Grant Workflow

OERRM

National Institutes of Health


Committee management cm

Committee Management(CM)

  • Used to create new committees and track details of existing and standing committees

  • Facilitates nomination and appointment process for appointee/members

  • Prepares committee nomination slate packages for approval

  • Sets up review meetings, meeting rosters, and meeting agenda details

  • Generates the Federal Register Notice

OERRM

National Institutes of Health


Oerrm era impac ii commons overview

Committee Mgmt.

Review

Create Comm. Charters

Appoint Comm.Members

FACA req.repots

Vouchers

Reassign. /

Referral

Review &

Internet-

Assisted

Review

Grant Update

module for

data &

codes

Non-Competing

Competing

Electronic/

Paper

Receipt of

Applications

Receipt and Referral

IC Operations & Program

Application

Intake

Referral

to

IRG/IC

901 Changes

and

Grant Data

Maintenance

Council

Ops

Grant Update

module for

data & codes

Program

Approval

ICO Pogram Referral

GMO, GS,

Pgm Dir.,

Auto-asgn

module

Referral

Module for

Pgm. Dir.

& PCC

Extensions

I C

IMPACII Grant Workflow

ECB

OERRM

National Institutes of Health


Ic operations ico

IC Operations (ICO)

  • Contains functionality used by multiple business areas throughout NIH

  • Assigns Program Class Code (PCC) and Program Official (PO) to grant applications

  • Used by PO to manage grant portfolio

  • Updates “intent-to-pay”

  • e-SNAP view and sign off capability

  • Add and manage subprojects for an application or award

OERRM

National Institutes of Health


Ico sub projects

ICO/Sub Projects

OERRM

National Institutes of Health


Sub project budgets

Sub Project Budgets

OERRM

National Institutes of Health


Program module

Program Module

  • Getting information quickly on a grant’s status when a P.I. calls, using the SEARCH feature

  • Quickly accessing a PO’s assigned grants and related documents, using MY PORTFOLIO

  • Monitoring a PO’s portfolio workload at each stage of the grant cycle, including Pre-Submission, Pending SRG, Pre-Council, Post Council, Pending Type 5s, and Post Award stages.

  • Providing Program Approval for pre-award and Progress Reports requirements while in MY PORTFOLIO

  • Accessing reports and exporting lists to Excel from each portfolio page

  • Link to other eRA modules, e.g., Commons, ECB, QVR, QuickView, etc.

OERRM

National Institutes of Health


Oerrm era impac ii commons overview

Committee Mgmt.

Peer Review

Create Comm. Charters

Appoint Comm.Members

FACA req.repots

Vouchers

IRG Chief

Reassign. /

Referral

Review &

Internet-

Assisted

Review

Grant Update

module for

data &

codes

Non-Competing

Competing

Electronic/

Paper

Receipt of

Applications

Receipt and Referral

IC Operations & Program

Application

Intake

Referral

to

IRG/IC

901 Changes

and

Grant Data

Maintenance

Council

Ops

Grant Update

module for

data & codes

Program

Approval

ICO Pogram Referral

GM - Award

GMO, GS,

Pgm Dir.,

Auto-asgn

module

Referral

Module for

Pgm. Dir.

& PCC

GM Admin.

for data &

code update

GM Award

budget

& encumb.

Trainee Activities

Trainee

Appoint-

ments

Trainee

Payback

IMPACII Grant Workflow

ECB

OERRM

National Institutes of Health


Grants management gm

Grants Management (GM)

  • Supports NIH Grants Management Offices

  • Functionality Includes:

    • Budget data entry and spreadsheet importation

    • Principal Investigator (PI) data entry and update

    • Rule-based edit checks

    • Generation and storage of Notice of Grant Awards (NGAs)

    • Maintenance of system Auto-Assignment rules for an IC or CIO

    • Redesigned GM module due to be deployed to production in a pilot capacity later this year

OERRM

National Institutes of Health


Assignment rules for grants management specialist

Assignment Rules for Grants Management Specialist

OERRM

National Institutes of Health


Grants closeout system gcs

Grants Closeout System(GCS)

  • System provides

    • Identification of grants eligible for closeout

    • Generation of email to Business Official and Principal Investigator (PI) requesting missing closeout items

    • Ability to view PI’s involvement in other grants

    • Tracking and reporting on items required for closeout

OERRM

National Institutes of Health


Oerrm era impac ii commons overview

FSR

  • Internal system used by NIH Office of Financial Management

  • Allows either data entry from paper submission or correction to electronic submission by Institution

  • Eventual inclusion of non-NIH OpDivs based on unique requirements of each OpDiv

OERRM

National Institutes of Health


Oerrm era impac ii commons overview

Committee Mgmt.

Review

Create Comm. Charters

Appoint Comm.Members

FACA req.repots

Vouchers

Reassign. /

Referral

Review &

Internet-

Assisted

Review

Grant Update

module for

data &

codes

Non-Competing

Competing

Electronic/

Paper

Receipt of

Applications

Receipt and Referral

IC Operations & Program

Application

Intake

Referral

to

IRG/IC

901 Changes

and

Grant Data

Maintenance

Council

Ops

Grant Update

module for

data & codes

Program

Approval

ICO Pogram Referral

GM - Award

GMO, GS,

Pgm Dir.,

Auto-asgn

module

Referral

Module for

Pgm. Dir.

& PCC

GM Admin.

for data &

code update

GM Award

budget

& encumb.

Extensions

Reporting, Analysis, and Evaluation

I C

Trainee Activities

ICSTORe

Quickview

Web QT

Grant

Folder

IRDB/

Powerview

CRISP

Trainee

Appoint-

ments

Trainee

Payback

IMPACII Grant Workflow

ECB

OERRM

National Institutes of Health


Reporting tools databases

Reporting Tools & Databases

  • Query/View/Report (QVR)

  • QuickView (QV)

  • ICSearch, Track, Order, and Reporting of Documents (ICSTORe)

  • WebQT

  • IMPAC II Reporting DataBase (IRDB)

    • Provides source data for all IC extension systems

OERRM

National Institutes of Health


Reporting analysis

Reporting & Analysis

  • OLTP used for operational time critical reporting

  • IRDB(IMPAC II Reporting database) is designed for querying and reporting as a decision support system (no transactions, read only)

    • Non-time critical reporting

    • Database design is denormalized

      • not over-encumbered with table joins

      • prejoined PowerView for easy access

    • Data built by nightly load of most data elements from OLTP

    • Contains historical data (1972)

    • By spreading workload between OLTP and IRDB databases, overall processing performance is improved

    • Supports analytical reporting (cross functional analysis)

    • Provides easy access through any tools including Crystal Reports

OERRM

National Institutes of Health


Crisp

CRISP

  • CRISP is a searchable database of federally funded biomedical research projects conducted at universities, hospitals, and other research institutions

  • 30,000 queries per week

  • Users, including the public, query the CRISP interface to search for scientific concepts, emerging trends and techniques, or to identify specific projects and/or investigators

OERRM

National Institutes of Health


Era commons

eRA Commons

  • Status of pending applications and awarded grants electronically available to grantees

  • Information includes:

    • Summary Statements in PDF

    • Complete Federal Staff Contact Information

OERRM

National Institutes of Health


Era exchange functional overview

Web Services

eRA Exchange: Functional Overview

Web Services

Web Services

Grants.gov

OPDIV

XML

eRA

eXchange

IC Systems

XML

OPDIV Users

Applicants

Service Providers

XML

NIH Business Systems

eRA COMMONS

Web Applications

eRA Internal

Systems

NIH IC Users

  • Researchers

  • Fellows

  • Trainees

  • Research Administrators

  • Reviewers

  • Public

NIH eRA

databases

NIH eRA Users

Notification

Service

eRA Enterprise System

OERRM

National Institutes of Health


Live demonstrations

Live Demonstrations

  • QVR: http://qvr.cit.nih.gov

  • COMMONS Demonstration Site:https://commonsdemo.era.nih.gov/commons-demo/

OERRM

National Institutes of Health


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