Budgeting basics taking an all funds approach
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Budgeting Basics- Taking an All Funds Approach . Northern Arizona University University Budget Office. Funding Shifts. State appropriation funding has decreased from nearly 40% of funding sources in FY08 to 23% in FY14

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Budgeting Basics- Taking an All Funds Approach

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Budgeting basics taking an all funds approach

Budgeting Basics-Taking an All Funds Approach

Northern Arizona University

University Budget Office


Funding shifts

Funding Shifts

  • State appropriation funding has decreased from nearly 40% of funding sources in FY08 to 23% in FY14

    • Tuition and Fees, Government Grants and Contracts, and Auxiliary funding sources have increased during this time


State funding

State Funding

  • State Budget continues to be significantly impacted from the reduction in General Fund Appropriations

    • FY13 marked the first year General Fund Appropriations made up less than 50% of the initial State Budget

    • Increased funding from tuition collections has helped offset the 31% decline in general fund appropriation since 2008


Local designated auxiliary funding

Local (Designated/Auxiliary) Funding

  • Beginning Balance; Revenue; Net Transfers In

    • Providing significantly more sources of funding to support unit operations

      • 65% growth from FY09 actual funding sources to FY14 budgeted funding sources


Combined state and local resources

Combined State and Local Resources

  • Impact from adding local funding resources to state resources is significant for all units


All funds budgeting

All Funds Budgeting

  • Important to incorporate all funding sources during the budgeting process and throughout the year

    • Helps to determine what resources are available to fund University, Division and Department priorities

  • Questions to further clarify your decisions

    • What are your recurring expenses (e.g. people) and what are the changes you expect to those recurring expenses (either new ones or ones that should/need to end)?

      • Should/Could they be funded on state funds or local funds?

    • What are your 1 time expenses (operations/capital/new initiatives)?

      • Do you have room for those expenses on your state funds (if expenses are allowed) or do you have local funds to cover it?

    • Do you have funding to cover your expenses through state funds, beginning balances, new revenue?

      • Is your revenue a recurring revenue stream or a one time event?

    • Do you expect to see a decrease or increase in your local ending balance compared to your beginning balance?

    • What other changes do you expect?


General questions to consider during budgeting process

General questions to consider during budgeting process

  • What additional transactions do you expect to see before year end that will impact your YTD revenue and expense?

  • How do your YTD expenses/revenues compare to the projected amount for the end of the year?

    • If you are projecting LESS than your YTD amounts, what transactions do you expect that will decrease the amount by the end of the year?

    • If you are projecting MORE, is the additional amount realistic given the amount of time left in the year?


Resources to use in budgeting

Resources to use in Budgeting

  • NSTAR Reports

    • Finance

    • HR

  • Salary Change Report (JFR access on Budget Shares drive)

  • Budget Adjustments and Local Fund Transfer listings (JFR Access on Budget Shares drive)

  • Business Objects Reports

    • Transaction Detail

    • Status of Funds

    • Payroll

  • PS Financials

    • Budget Overview


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