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Migration & More Info. SIS Awareness Regional Workshop – Nairobi, May 2011 Bernard PAUL SIS Program Manager, IATA. Agenda – Migration & More Info. Learning About SIS Website Principal Documents – ISPG, Signup Guide, Airline Business Case Discussion Forums

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migration more info

Migration & More Info

SIS Awareness Regional Workshop – Nairobi, May 2011

Bernard PAUL

SIS Program Manager, IATA

agenda migration more info
Agenda – Migration & More Info

Learning About SIS

Website

Principal Documents – ISPG, Signup Guide, Airline Business Case

Discussion Forums

Help – Computer Based Training & User Guide, Online Help

Technical Migration

Your Migration Activities

Signup Guide

Participation Agreement

Member Profile Updates

Sandbox Testing

Connectivity Testing

Certification

Timelines

SIS P3 – Nairobi Workshop – Migration and More

slide3

Learning About SIS

SIS P3 – Nairobi Workshop – Migration and More

1 sis website www iata org sis
#1 – SIS Website (www.iata.org/sis)

SIS Website being re-structured and content updated

The website has all general public information:

Overviews of SIS (About SIS, key dates, current status, Governance etc.)

Supporting Material (ISPG, Sample Files, Airline Business Case, etc.)

Bulletins

Presentations and Webcasts

Discussion Forums

Workshop Information

SIS P3 – Nairobi Workshop – Migration and More

2 principal documents
#2 – Principal Documents

Airline Business Case (ABC) – Where to get started with the benefits and costs of SIS

Integrated Settlement Participation Guide (ISPG) – The definitive guide to interfacing with the IS platform – file formats, available reports, etc. Will also include best practices from other participants. – there has been an ISPG freeze April 2011

Signup Guide – Describes steps for migrating to IS and provides technical details. More details provided in next section of this presentation.

SIS P3 – Nairobi Workshop – Migration and More

3 sis discussion forums
#3 – SIS Discussion Forums

SIS Discussion Forums are the primary source for information not found on the website and documents – [email protected] only for questions containing confidential data

Separate website but content copied to the main SIS website

Browse / search on the main website, login / interact on the forums website

Discussions forums for all types of questions – functional, migration, timelines, etc.

Read instructions at , and get connected now

www.iata.org/SISForum

SIS P3 – Nairobi Workshop – Migration and More

help with is web
Help with IS-WEB

Computer Based Training (CBT) – The CBT is a computer application with walkthroughs and exercises which show how to use IS

User Guide – Similar to the CBT, but the User Guide is a reference document which goes into more detail for a particular step

Both the CBT and the User Guide will be function-oriented, and describe screens as part of the bigger picture, e.g., How to Run a Report or How to Reject a Billing. Release in June 2011.

Online Help will be available on each IS-WEB screen and describe each element, form, or button in detail, though not necessarily part of the bigger picture. Released as part of IS-WEB screens.

SIS P3 – Nairobi Workshop – Migration and More

slide8

Technical Migration

SIS P3 – Nairobi Workshop – Migration and More

migration passenger and cargo
Migration Passenger and Cargo

Hard cut-over old IDEC

At SIS go-live: Old IDEC continues with ATPCO

Old IDEC discontinues 12 months after SIS go-live

Non-migrated billed carriers receive one old IDEC file each month

Includes transactions from non-migrated billing carriers as today

Includes prime billing transactions from migrated billing carriers

Non-prime billing transactions from migrated billing carriers only in IS-WEB

Migrated billed carriers receive two types of files each month

Monthly Old IDEC with transactions from non-migrated billing carriers as today

Weekly IS-Format with transactions from migrated billing carriers

For more information see RA44 presentations

SIS P3 – Nairobi Workshop – Migration and More

migration miscellaneous
Migration Miscellaneous

SIS P3 – Nairobi Workshop – Migration and More

  • Miscellaneous invoices can be migrated
    • at any time
    • with any kind of Charge Category and Charge Code

And

    • by using IS-WEB as a billingand
    • IS-XML as a billed carrier
slide11

Your Migration Activities

SIS P3 – Nairobi Workshop – Migration and More

signup guide
Signup Guide

Will include details on signing up and migrating to IS

Summary of participation agreement, and how to complete and return it

Entering your profile data

Details on Connectivity and Sandbox Testing

Certification process

Details on contacting IS support

To be released May 2011

SIS P3 – Nairobi Workshop – Migration and More

is participation agreement
IS Participation Agreement

The participation agreement must be signed before you log into IS for the first time – even to set up your profile information or to use sandbox

Relatively concise agreement. Will reference the rules in the Revenue Accounting Manual and supplement with sections such as:

Prices & Charging

Data Confidentiality

Like other IATA agreements:

It is a multilateral agreement – not a negotiation

It must be signed by somebody with proper authority

Attachments include info that must be returned – such as initial designated super user

The agreement is being reviewed by SIS SG and ACH

Release early June 2011 (*)

(*) Please note that all participants migrating to SIS will need to sign and return the SIS participation agreement to IATA. This agreement will govern access to the Integrated Settlement platform and enable viewing, editing, or loading of company data (no charge until SIS Go-live) and upload/download of invoice data (uploading is charged).

SIS P3 – Nairobi Workshop – Migration and More

member profile updates
Member Profile Updates

Your profile needs to be completed before go-live – even if you don’t plan to migrate to SIS immediately

Your profile identifies you to migrated participants that will be billing you (location information, contact users, etc.) and what types of files you’ll receive from IS

Some information will be pre-populated for you from ICH, ACH, and RA databases

Member codes, legal names, clearing house statuses, contacts (RA, ICH, ACH)

All data will have to be either validated or completed by you

The Sandbox environment will be released to you for updating your member profile

After signup (agreement completed) and before go-live (before end of September 2011).

SIS P3 – Nairobi Workshop – Migration and More

sandbox and certification
Sandbox and Certification

General -

A Sandbox platform will be made available to all IS Members for testing your files

Sandbox testing and Certification testing is ONE and the same process now

You will be able to upload IS format files (IS-IDEC and IS-XML) without any restriction on the number of files

No costs, unless you need support

Data is deleted as soon as the output reports are generated – hence you can use the same transactions for re-submission after your system has been corrected

Sandbox does not include any IS-WEB activity / review

Sandbox will be available August 2011 onwards for those that will have signed the IS Participation Agreement and will have set up their profile

SIS P3 – Nairobi Workshop – Migration and More

sandbox and certification contd
Sandbox and Certification contd.

Input Files –

IS-IDEC or IS-XML

Pre-defined and different file names for Sandbox and Certification

Process –

SIS will validate your input file (IS-Validation)

and

Will also check if “minimum certification” requirements * are met

Output

IS-Validation report

Certification report (minimum certification requirements met or not)This report is also created even if a “sandbox” file is sent

* Details to be provided in the sign-up guide document

SIS P3 – Nairobi Workshop – Migration and More

sandbox and certification contd1
Sandbox and Certification contd.

Certification –

To submit files (IS-IDEC or IS-XML) for a certain billing category into SIS - live you will need to pass a “test”

The process for sandbox and certification remains the same as mentioned before

The only difference is that you will need to name* your file accordingly if you want to run it through the certification test process

You will be certified if validation is passed successfully. IS Operations will receive the same output report as you and they will update the member profile certification area

* Details to be provided in the sign-up guide document

SIS P3 – Nairobi Workshop – Migration and More

sandbox and certification contd2
Sandbox and Certification contd.

You will then be able to start sending in your files for that billing category into SIS – live

Certification will not be required if you are using IS-WEB for submitting manual invoices

It is to be noted that the Sandbox environment will have a black-out period of 1 week before SIS goes live.

SIS P3 – Nairobi Workshop – Migration and More

connectivity testing
Connectivity Testing

System connection to IS needs to be established for IS files (IS-IDEC, IS-XML) if the ftpes protocol is being used for file transfer before.

It will involve sending a test file to the IS ftp server to validate that the communication is working correctly

You will be able to start testing for connectivity mid-Aug 2011.

You will not need to go through connectivity testing if you are using iiNet * or IS Web to upload or download files

No participation agreement  No connectivity testing

* We are currently in the process of analyzing the usage of iiNet as a transfer mechanism for SIS.

SIS P3 – Nairobi Workshop – Migration and More

timelines
Timelines

SIS P3 – Nairobi Workshop – Migration and More

thank you
Questions?

We’d be glad to address all your questions through the SIS Forums, register for an account at:

www.iata.org/SISForum

Thank you.

SIS P3 – Nairobi Workshop – Migration and More

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