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Place, Date, Hosts, Sponsors Committee Member Candidates Organizing Committee Program Committee

APAN 2003 Conference in Fukuoka Preparatory Meeting Agenda (draft) August 28, 2002 12:00 – 13:30 Shanghai. Place, Date, Hosts, Sponsors Committee Member Candidates Organizing Committee Program Committee Local Arrangement Committee Budget Plan Registration Fee (Banquet) Fellowship

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Place, Date, Hosts, Sponsors Committee Member Candidates Organizing Committee Program Committee

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  1. APAN 2003 Conference in FukuokaPreparatory Meeting Agenda (draft)August 28, 2002 12:00 – 13:30 Shanghai • Place, Date, Hosts, Sponsors • Committee Member Candidates • Organizing Committee • Program Committee • Local Arrangement Committee • Budget Plan • Registration Fee (Banquet) • Fellowship • Convention Company / Invitations • Local Arrangement • Status / Requirement (Room Assignments) • Network Experiments and Broadcasting • Video Conferencing • Pre-Workshop • NR • Relationship with PRAGMA • Joint participation & Banquet • Inputs to Prog. Committee • Education track

  2. Date: January 22 (Wed) – 24 (Fri), 2003 Pre-workshop January 21 (Tue) • Place: SRP Center Bldg., Momochihama, Fukuoka City, Japanhttp://www.fukuoka-srp.co.jp/Eindex_2.htmlnear Fukuoka Dome and Fukuoka Towerwith high-speed Research Internet access. • PRAGMA is scheduled to hold its meeting at the same venue on January 23 and 24. APAN 2003 Conference in Fukuoka • Access: Fukuoka International Airport, 20 min by taxi, 30-45 min by public transport. • Accommodations: Hyatt Residential Suite (8000 JPY/single, 3800 JPY/quad), Hotel Twins (4900 JPY), Sea Hawk (all within a few minutes on foot) • Information will be available at http://www.jp.apan.net. (done) • Hosts: ISIT, KYUSHU U, QGPOP, MAFFIN, ITRC, AIST, CRL Sponsors: KEPCO

  3. Committees • Steering • Shigeki Goto (OC Chair) • Masaki Hirabaru (PC Chair) • Fay Sheu (Fellowship) • Yongjin Park (Secretariat) • Koji Okamura (LA & Finance) • Deayoung Kim (Next) • Local Arrangement • Koji Okamura / Kyushu U. (*) • Yoshiaki Kasahara / Kyushu U. • Yoshiaki Hori / Kyushu Inst. of Design • Toshihiko Shimokawa / Kyushu Sangyo U. • Hitoshi Morioka / ISIT • (KEPCO / QIC) • (ITRC) • Organizing • Shigeki Goto / APAN-JP / Waseda U. (*) • Yukio Matsuda / MAFFIN • Keijiro Araki / ISIT / QGPOP • Yuji Oie / Kyushu Inst. Tech. / QBP • Hiroki Nogawa / ITRC / Osaka U • Koji Okamura / Kyushu U. • Satoshi Sekiguchi / AIST • (CRL) • … • Program • Masaki Hirabaru / ISIT (*) • Francis Lee / Tech. Area • Markus Buchhorn / User Area • Seishi Ninomiya / NR Area • Tan Hock Soon (EDU WG) • Yasuichi Kiramura (Int’l) • Daeyong Kim (Next) • (Video by Koji Okamura) • (Social & Culture by Koji Okamura) • (CN by Jie An)

  4. APAN PRAGMA (plan) Workshops (NR) 1/21 All day EDU WG Reception 1/21 Evening Parallel Sessions (4+1) 1/22 Morning 1-2 Parallel Sessions (4+1) 1/22 Afternoon 1 Plenary Session 1/22 Afternoon 2 BOFs 1/22 Evening Reception Parallel Sessions (3+1) 1/23 Morning 1-2 Session Parallel Sessions (3+1) 1/23 Afternoon 1-2 Session Banquet (joint) 1/23 Evening Banquet (joint) Parallel Sessions (3+1) 1/24 Morning 1-2 Session Area Meetings (3) 1/24 Afternoon 1 Parallel Sessions (4) 1/24 Afternoon 2 Committee Meeting Parallel Sessions (4)

  5. Meeting Room Assignment (draft) 1/ Mo Tu We Th Fr Sa 19 20 21 22 23 24 25 Room A+B (300, 180 + 120) aa AA AA AA Room C1 (90) aa AA AA PP PP Room C2 (60) aa AA AA AP Room D (24+26) aa AA AA AA Network (24) aa AA AA AA AA Secretariat (12) aa AA AA XX XX Functions rooms x4 (12x1, 18x3) AA AA AA PP(2) *AA = APAN *XX = shared by APAN and PRAGMA *PP = PRAGMA *aa = room preparation All rooms: Two LCD projectors and two screens Video conferencing Equipments (Polycom x 4) High speed Internet access to APAN (10M, hopefully 1G) 802.11b wireless LAN access (all global IP address)

  6. Expense (running cost only, draft) • Meeting Rooms $14,000 • Main: 300 (A 200 + B 100) $1,300 x 4 days (21-24) • Room C1: 90 $700 x 3 days (20-22) • Room C2: 60 $600 x 3 days (22-24) … + 1 day • Room D: 24 + (26) $300 x 4 days (21-24) • Secretariat: 12 $120 x 5 days (20-24) • Network: 24 $300 x 5 days (20-24) • Functions rooms (x4) $400 x 4 days (21-24) • Proceedings ($20 x 250) $5,000 • Equipment Rental & etc. ($2,500 x 4) $10,000 • Student Staff ($100 x 5 x 5 days) $2,500 • Receptions ($30 x 150) $4,500 • Banquet ($70 x 150) $10,500 … + 50 fellow & students • Coffee Breaks ($500 x 8 times) $4,000 • Breakfast ($8 x 3 x 200) $4,800 • Posters & panels $2,500 • Staff lunch ($10 x 20 x 5) $1,000 • Staff Accommodations ($70 x 5 x 4 nights) $1,400 • Total $60,200

  7. Income (for running, draft) • Hosts (7 organizations) $28,000 • KEPCO and local companies $4,000 • Registration Fee ($100 x 150) $15,000 • Incl. Reception & Banquet • Students & Fellow ($50 x 50) $2,500 • Incl. Reception & Banquet • Governmental Support $10,700 • Total $60,200

  8. Expense (additional, draft) • Convention Company $27,200 • Coordinators ($400 x 2 x 4) $3,200 • Web page make $2,000 • Registration processing ($10 x 200) $2,000 • Visa processing ($50 x 100) $5,000 • Indirect cost (20%) $10,000 • Transportation & accommodations $5,000 • Travel support (5 – 10 x airfare) ??? • LA Secretariat (one person) ??? • Fellowship support (keep the same number) $4,000

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