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EIS. Fiscal Year-end Updates. Overview. New Capital Assets EMIS Requirement New EISEMS Program. New Capital Assets EMIS Requirement. New reporting requirement for Period H (July) Open July 1 – Sept. 30 Submission Deadlines of Aug. 26 and Sept 2. Total Original Costs by Asset Class

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EIS

Fiscal Year-end

Updates


Overview
Overview

  • New Capital Assets EMIS Requirement

  • New EISEMS Program


New capital assets emis requirement
New Capital Assets EMIS Requirement

  • New reporting requirement for Period H (July)

    • Open July 1 – Sept. 30

    • Submission Deadlines of Aug. 26 and Sept 2.

  • Total Original Costs by Asset Class

  • Total Depreciation by Asset Class

  • Presented same as in notes to GAAP financial statements


Capital assets codes
Capital Assets Codes

  • NDC Capital Assets not being depreciated, Construction in Progress

  • NDL Capital Assets not being depreciated, Land

  • DBI Depreciable Capital Assets, Buildings and Building Improvements

  • DBK Depreciable Capital Assets, Books

  • DFE Depreciable Capital Assets, Furniture, Fixtures and Equipment

  • DIN Depreciable Capital Assets, Infrastructure

  • DLI Depreciable Capital Assets, Land Improvements

  • DVE Depreciable Capital Assets, Vehicles


Capital assets codes cont
Capital Assets Codes (Cont.)

  • LBI Accumulated Depreciation, Buildings and Building Improvements

  • LBK Accumulated Depreciation, Books

  • LFE Accumulated Depreciation, Furniture, Fixtures and Equipment

  • LIN Accumulated Depreciation, Infrastructure

  • LLI Accumulated Depreciation, Land Improvements

  • LVE Accumulated Depreciation, Vehicles

  • See EMIS Guide, Ch. 4 for definitions of each category


New eisems program and com procedure
New EISEMS Program and .COM Procedure

  • EISEMS.COM procedure

    • Prompts for Entity ID’s to include or exclude

    • Runs EIS103 for Original Cost amounts

    • Runs EIS104 for Depreciation amounts

    • Compiles results into EISEMS.SEQ file

      • Ch. 5 EMIS Sequential file with Capital Assets info

      • Load into EMIS in normal manner

    • Generates summary report

      • Similar to sample on slide 5


Eisems functionality
EISEMS Functionality

  • Governmental assets only

    • Fund type = “G”

    • From EISMNT/FNDSCN for “current fund”

  • Excluded/Error if no or invalid Asset Class

  • For Asset Class 01xx

    • Uses “Depreciation Method” to determine Code


Eisems asset class mappings
EISEMS Asset Class Mappings

  • 01xx = NDL if Depreciation Method = N

  • 01xx = DLI, LLI Land Improvements

  • 02xx = DBI, LBI Buildings/Improvements

  • 03xx = DFE, LFE Furniture/Fixtures/Equip.

  • 04xx = DVE, LVE Vehicles

  • 05xx = DIN, LIN Infrastructure

  • 06xx = DBK, LBK Books

  • 08xx = NDC Construction in Progress


Eis items to check
EIS Items to Check

  • “Land” items have Deprec. Method = “N”

  • Fund types all entered and accurate

    • EISMNT/FNDSCN

  • Capitalized items all have accurate “Class”

    • EISSCN/ITMSCN screen 1

    • Check with EISRPT/EIS304

    • Recommend sorting by AC,IC


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