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EIS

EIS. Fiscal Year-end Updates. Overview. New Capital Assets EMIS Requirement New EISEMS Program. New Capital Assets EMIS Requirement. New reporting requirement for Period H (July) Open July 1 – Sept. 30 Submission Deadlines of Aug. 26 and Sept 2. Total Original Costs by Asset Class

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EIS

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  1. EIS Fiscal Year-end Updates

  2. Overview • New Capital Assets EMIS Requirement • New EISEMS Program

  3. New Capital Assets EMIS Requirement • New reporting requirement for Period H (July) • Open July 1 – Sept. 30 • Submission Deadlines of Aug. 26 and Sept 2. • Total Original Costs by Asset Class • Total Depreciation by Asset Class • Presented same as in notes to GAAP financial statements

  4. Capital Assets Codes • NDC Capital Assets not being depreciated, Construction in Progress • NDL Capital Assets not being depreciated, Land • DBI Depreciable Capital Assets, Buildings and Building Improvements • DBK Depreciable Capital Assets, Books • DFE Depreciable Capital Assets, Furniture, Fixtures and Equipment • DIN Depreciable Capital Assets, Infrastructure • DLI Depreciable Capital Assets, Land Improvements • DVE Depreciable Capital Assets, Vehicles

  5. Capital Assets Codes (Cont.) • LBI Accumulated Depreciation, Buildings and Building Improvements • LBK Accumulated Depreciation, Books • LFE Accumulated Depreciation, Furniture, Fixtures and Equipment • LIN Accumulated Depreciation, Infrastructure • LLI Accumulated Depreciation, Land Improvements • LVE Accumulated Depreciation, Vehicles • See EMIS Guide, Ch. 4 for definitions of each category

  6. New EISEMS Program and .COM Procedure • EISEMS.COM procedure • Prompts for Entity ID’s to include or exclude • Runs EIS103 for Original Cost amounts • Runs EIS104 for Depreciation amounts • Compiles results into EISEMS.SEQ file • Ch. 5 EMIS Sequential file with Capital Assets info • Load into EMIS in normal manner • Generates summary report • Similar to sample on slide 5

  7. EISEMS Functionality • Governmental assets only • Fund type = “G” • From EISMNT/FNDSCN for “current fund” • Excluded/Error if no or invalid Asset Class • For Asset Class 01xx • Uses “Depreciation Method” to determine Code

  8. EISEMS Asset Class Mappings • 01xx = NDL if Depreciation Method = N • 01xx = DLI, LLI Land Improvements • 02xx = DBI, LBI Buildings/Improvements • 03xx = DFE, LFE Furniture/Fixtures/Equip. • 04xx = DVE, LVE Vehicles • 05xx = DIN, LIN Infrastructure • 06xx = DBK, LBK Books • 08xx = NDC Construction in Progress

  9. EIS Items to Check • “Land” items have Deprec. Method = “N” • Fund types all entered and accurate • EISMNT/FNDSCN • Capitalized items all have accurate “Class” • EISSCN/ITMSCN screen 1 • Check with EISRPT/EIS304 • Recommend sorting by AC,IC

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