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EIS. Fiscal Year-end Updates. Overview. New Capital Assets EMIS Requirement New EISEMS Program. New Capital Assets EMIS Requirement. New reporting requirement for Period H (July) Open July 1 – Sept. 30 Submission Deadlines of Aug. 26 and Sept 2. Total Original Costs by Asset Class

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Presentation Transcript
slide1

EIS

Fiscal Year-end

Updates

overview
Overview
  • New Capital Assets EMIS Requirement
  • New EISEMS Program
new capital assets emis requirement
New Capital Assets EMIS Requirement
  • New reporting requirement for Period H (July)
    • Open July 1 – Sept. 30
    • Submission Deadlines of Aug. 26 and Sept 2.
  • Total Original Costs by Asset Class
  • Total Depreciation by Asset Class
  • Presented same as in notes to GAAP financial statements
capital assets codes
Capital Assets Codes
  • NDC Capital Assets not being depreciated, Construction in Progress
  • NDL Capital Assets not being depreciated, Land
  • DBI Depreciable Capital Assets, Buildings and Building Improvements
  • DBK Depreciable Capital Assets, Books
  • DFE Depreciable Capital Assets, Furniture, Fixtures and Equipment
  • DIN Depreciable Capital Assets, Infrastructure
  • DLI Depreciable Capital Assets, Land Improvements
  • DVE Depreciable Capital Assets, Vehicles
capital assets codes cont
Capital Assets Codes (Cont.)
  • LBI Accumulated Depreciation, Buildings and Building Improvements
  • LBK Accumulated Depreciation, Books
  • LFE Accumulated Depreciation, Furniture, Fixtures and Equipment
  • LIN Accumulated Depreciation, Infrastructure
  • LLI Accumulated Depreciation, Land Improvements
  • LVE Accumulated Depreciation, Vehicles
  • See EMIS Guide, Ch. 4 for definitions of each category
new eisems program and com procedure
New EISEMS Program and .COM Procedure
  • EISEMS.COM procedure
    • Prompts for Entity ID’s to include or exclude
    • Runs EIS103 for Original Cost amounts
    • Runs EIS104 for Depreciation amounts
    • Compiles results into EISEMS.SEQ file
      • Ch. 5 EMIS Sequential file with Capital Assets info
      • Load into EMIS in normal manner
    • Generates summary report
      • Similar to sample on slide 5
eisems functionality
EISEMS Functionality
  • Governmental assets only
    • Fund type = “G”
    • From EISMNT/FNDSCN for “current fund”
  • Excluded/Error if no or invalid Asset Class
  • For Asset Class 01xx
    • Uses “Depreciation Method” to determine Code
eisems asset class mappings
EISEMS Asset Class Mappings
  • 01xx = NDL if Depreciation Method = N
  • 01xx = DLI, LLI Land Improvements
  • 02xx = DBI, LBI Buildings/Improvements
  • 03xx = DFE, LFE Furniture/Fixtures/Equip.
  • 04xx = DVE, LVE Vehicles
  • 05xx = DIN, LIN Infrastructure
  • 06xx = DBK, LBK Books
  • 08xx = NDC Construction in Progress
eis items to check
EIS Items to Check
  • “Land” items have Deprec. Method = “N”
  • Fund types all entered and accurate
    • EISMNT/FNDSCN
  • Capitalized items all have accurate “Class”
    • EISSCN/ITMSCN screen 1
    • Check with EISRPT/EIS304
    • Recommend sorting by AC,IC
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