Conspectus method used for collections mapping and structuring of portals in czech libraries
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Conspectus method used for collections mapping and structuring of portals in Czech libraries. Bohdana Stoklasová National Library of the Czech Republic. Content. Introduction: History before November 1989 and after November 1989 Step 0-1: November 1989-2000

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Conspectus method used for collections mapping and structuring of portals in czech libraries

Conspectus method used for collections mapping and structuring of portals in Czech libraries

Bohdana Stoklasová

National Library of the Czech Republic


Content
Content

  • Introduction: History before November 1989 and after November 1989

  • Step 0-1: November 1989-2000

  • Step 1: Conspectus for collections evaluation and development, 2000-

  • Step 2: Conspectus for subject cataloging and access, 2001-

  • Step 3: Conspectus for the Uniform Information Gateway, 2001-

  • Step 4: External audit, 2003

  • Step 5: Conspectus for subject gateways, 2004-

  • Step 6: Conspectus for the new building, 2005-

  • Step 7: Conspectus for the Czech Digital Library, 2005-

  • Step 8-??? New challenging projects, 2006-

  • Conclusion

  • ?Questions?


History before november 1989
History before November 1989

  • National Library of the Czech Republic – strong limitations for collection development and description until the revolution in November 1989 (prohibited authors, areas and subjects)

  • Not allowed to show clearly the strengths and weaknesses (especially not the gaps) of the collections

  • General and vague collection description and collection development policy required and sufficient

  • Limited international cooperation

  • Comparison with libraries abroad not desirable


November 1989
November 1989-

  • All the limitations (except the financial one) over

  • Time of principal changes in different areas

  • Need for confirmation and/or modification of the mission of the National Library (NL): national, universal [university], special

  • Need for new collection development strategy (clear and internationally understandable)

  • Collection development policy – theoretically free, but strong financial limitations [too many new priorities for the state budget, competition, library collections not the priority no. 1]

  • Need for the new collections description (clear and internationally understandable)

  • Need for cooperation, comparison etc.


Step 0 1 november 1989 2000
Step 0-1November 1989-2000

  • Too many new challenges

  • Priorities?

  • Slow development

  • Difficult decisions – which tool?

  • Conspectus? Well developed in many areas, but problem of classification. No classification is an ideal one to be acceptable for everyone

  • Can it be applied for the National Library?

  • Long discussions, slow progress


Step 1 conspectus for collections evaluation and development 2000
Step 1: Conspectus for collections evaluation and development, 2000-

  • Uniform Information Gateway – universal national portal, subject division necessary (concept in 2000, pilot project 2001) – decision inevitable

  • Decision: Conspectus for the National Library in 2001, after testing – other Czech libraries (specific situation in university libraries)


Step 1 conspectus for collections evaluation and development
Step 1: Conspectus for collections evaluation and development

  • Translation and understanding – completely new concept, no experience

  • Terminology, controlled vocabulary

  • Collections evaluation – quantitative data not available, qualified estimation and evaluation

  • Working group: chaired by deputy for library management, members: acquisiton, cataloging, library collections and library services heads

  • Deep evaluation, long discussions, sometimes different views, need for compromise

  • Universal Library Collection and Study Collection ok, problems with National Archival Collection


Step 1 conspectus for collections evaluation and development1
Step 1: Conspectus for collections evaluation and development

Results:

http://conspectus.nkp.cz


Step 2 conspectus for subject cataloging and access 2001
Step 2: Conspectus for subject cataloging and access development, 2001-

  • Conspectus as a part of subject cataloging at the NL since 2001

  • Added value

  • Quantitative data available

  • Other libraries – downloading Conspectus data with BIB and AUT records – consistency, collections assessment and comparison easier

  • Conspectus for special libraries (medicine, economomics, librarianship, music etc.) – changes inevitable, but only the necessary ones

  • UDC-DDC concordance tables


Conspectus for subject cataloging and access
Conspectus for subject cataloging and access development

  • Conspectus division Anthropology including UDC-DDC mapping (unmodified)


Conspectus for subject cataloging and access1
Conspectus for subject cataloging and access development

  • Conspecus division Medicine including UDC-DDC mapping (modified)


Conspectus for subject cataloging and access2
Conspectus for subject cataloging and access development

  • Conspectus subject category [general management] in BIB record


Conspectus for subject cataloging and access3
Conspectus for subject cataloging and access development

  • Navigation from the BIB record to records containing the same Conspectus subject category and/or link to Conspectus subject categories index


Conspectus for subject cataloging and access4
Conspectus for subject cataloging and access development

  • Other BIB records containing the same Conspectus subject category


Conspectus for subject cataloging and access5
Conspectus for subject cataloging and access development

  • Conspectus subject categories index – BIB database


Conspectus for subject cataloging and access6
Conspectus for subject cataloging and access development

  • Conspectus subject categories index – AUT database


Conspectus for subject cataloging and access7
Conspectus for subject cataloging and access development

  • Conspectus subject category AUT record (bilingual subject cataloging)


Step 3 conspectus for the uniform information gateway uig 2001
Step development3: Conspectus for the Uniform Information Gateway (UIG), 2001-

  • Pilot project of the National Library and the Charles University in 2001

  • National project in 2002

  • Universal gateway covering all the subjects – need for the structure: top level (Conspectus divisions)

  • In 2001: plan for subject gateways in the future – need for the top level (Conspectus divisions) + something more detailed (Conspectus categories)


Conspectus for the uniform information gateway
Conspectus for the Uniform Information Gateway development

  • Conspectus divisions: top subject division (crossroads) in the UIG


Conspectus for the uniform information gateway1
Conspectus for the Uniform Information Gateway development

  • Conspectus divisions: top subject division (crossroads) in the UIG – combined with other criteria


Step 4 external audit 2003
Step development4: External audit2003

  • External audit done by foreign expert (Mary Bushing) extremely helpful

  • Did we understand the concept?

  • What about our new approach based on qualified estimation? Can it work?

  • What about collection level indicators? What do they exactly mean? Practical examples and explanations resulting in changes


Step 4 external audit
Step development4: External audit

  • Evaluation based on results available online: Initial evaluation report

  • Visit – analysis and discussion: Final report

  • Analysis of collections – interesting discoveries and recommendations

  • Recommendations


Step 5 conspectus for subject gateways 2004
Step 5: Conspectus for subject gateways development, 2004-

  • Several projects, need for the new concept

  • UIG + subject gateways or

  • Subject gateways + UIG?

  • How to avoid double efforts in some subjects and blank spaces in other ones?

  • Cooperation, coordination

  • Pilot projects, good examples


Step 6 conspectus for the new building 2005
Step 6: Conspectus for the new building development, 2005-

  • NL – out of space in 2010

  • Baroque Klementinum – beautiful, but strong limitations for modern library services

  • New building needed

  • New building (hopefully) in 2010

  • Open stacks with study areas, new organization of collections

  • Conspectus subject areas (open shelves)


Step 7 conspectus for the czech digital library 2005
Step 7: Conspectus for the Czech Digital Library development, 2005-

  • Czech Digital Library: a new concept

  • Conspectus as a part of subject description (metadata) accompanying digital objects – subject access and integration easier

  • Subject oriented digital documents – Conspectus will help for their structuring


Steps 8 future projects
Steps 8-?: Future projects development

  • ???

  • Nice to be prepared

  • Conspectus as an extremely helpful tool in many areas including those where one would not expect it


Conclusion
Conclusion development

  • Choice of one(whatever) tool for identifying collections at different levels is important for seamless integration of different subsystems

  • Decision to be done in time

  • Before the decision the same problems are solved at different places with different results that complicate the integration of collections and resources later

  • An ideal tool acceptable for all different projects and people does not exist

  • Czech experience: Conspectus is not an ideal tool, but it is a very powerful and flexible tool, useful even for areas you can not predict – once you decide for it (or any other tool), it is just here to make the integration of different projects possible and the life of librarians and mainly users much easier



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