AND THE TOP TEN THINGS ARE …..

1. What Every Post Award Administrator Needs to Know, But Was Afraid to Ask AND THE TOP TEN THINGS ARE ….. Felicia Mayes and Randi Wasik

2. A-21, A-110, A-133 – No these are not courses offered at your institution, but rather your new bible What is effort reporting What is cost sharing How do you handle a subagreement as a prime or a recipient Sponsor guidelines – where to find them Institutional guidelines – where to find them Reporting FINANCE

3. Tracking/Document/Procedures The Core: Allowable – Allocable – Reasonable Understand ISSO Understand HR Build bridges – who is your support – i.e. who carries the bigger stick NCURA Neighborhood All for one and one for all – central/department/PI Allowable/Allocable/Reasonable - ALWAYS Finance Continued

4. Get a mentor/be a mentor Ask for feedback and/or advice Give feedback and/or advice Communicate, communicate, communicate Get up and move around – do not stay in your office Team FEEDBACK

5. Never stop educating yourself • Go to training, meetings, conferences – put yourself out there • Volunteer – get involved • Know your environment • Combine all to persuade/influence: • Persuade your staff • Persuade your central support • Persuade your faculty INFLUENCE

6. Practice thoughtful listening – get to know everyone around you Adjust your delivery for the person or group you are addressing Know your stuff – guidelines, rules, regulations, etc. – you can stand your ground, but make sure it is solid Be the bridge, not the dynamite We are in this together and as a team – work to the end – you cannot know it all INTERPERSONAL SKILLS

7. Find out what motivates you Motivate your staff What motivates your faculty – how can you get them to respond to you Set goals and deadlines Be the change you seek – i.e. be the force to move forward, get the job done, achieve the goal MOTIVATE

8. Oh so important – it takes many of us to ensure what needs to get done is done and is compliant – no one wants to be on the front page Build your team – inside your primary group, then the next level Reach out to your peers at other institutions A team can function in many ways and does not need to be physically present Understand the goals and objectives, communicate them and work together TEAM LEADERSHIP

9. There are many (many) deadlines – your boss, your organization, your faculty, your sponsors, etc. - map them out Set goals and understand your deadlines Communicate, communicate, communicate Share the vision – use calendars, whiteboards, etc. Check in, follow-up and assess when the task is done Stay flexible and organized Delegate PLANNING

10. Understand the guidelines Know your auditors – make them part of your team Know your business Don’t react When you are given “bad” news – move with it, involve your team and set new policies Document everything Use your systems PROBLEM SOLVING

11. Communicate clearly, consistently and often Communication should be a 360 process – involving whomever is appropriate Be careful, lose lips sink ships Use written and verbal Make sure everyone understands Ask for help Sing your successes COMMUNICATION

12. Understand how things have to flow to get done – who does reporting, who holds receipts, retention policies, etc. Understand the sponsors supporting you and how you can reach out to them What is the work flow path in your group and beyond “Insider knowledge” of your organization and sponsors is the key to effectively getting what you need to accomplished ORGANIZATIONAL AWARENESS