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Introduction. e FACiLiTY is a modular facilities management system allows day-to-day management of the processes automates operations provides a management dashboard for critical analysis enables enterprise wide control in the most intelligent and efficient way. Modules.

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Introduction

Introduction

  • eFACiLiTY

  • is a modular facilities management system

  • allows day-to-day management of the processes

  • automates operations

  • provides a management dashboard for critical analysis

  • enables enterprise wide control in the most intelligent and efficient way


Introduction

Modules


Introduction

Multi Site Multi Organization Concept

  • Site wise concept for multiple sites implementation using a central server

  • Facility managers being able to view any location data quickly by selecting the location/Site on top

  • User privileges can be set defining the sites to be viewed and restricted to each every user and in each and every site.


Introduction

Visitor Management System

  • The security requirements of large organizations and infrastructure are challenging and growing increasingly.

  • Visitors should be screened, registered, signed in quickly and allowed to visit only the relevant areas via integration with access control devices.

  • These challenges are managed efficiently by eFACiLiTY’s Visitor Management system


Visitor management features

Visitor Management Features

  • Online requests for appointment

  • Appointment approval and rejections

  • Pre-registration of groups and individuals

  • Email notifications on requests, approvals and rejections

  • Today's appointments and expected visitors

  • Visitor self sign-in using touch screen kiosks & Visitor sign-out

  • Business card scanning for speedy registrations

  • Visitor history tracking & Blacklisting of visitors

  • Visitor photo capture & Visitor signature capture

  • Smartcards / e-Passports integration

  • Items carried in/out scanning

  • Visitor / contractor badge / pass printing

  • Visitor / contractor badge designer & Gate pass printing

  • Returnable items tracking

  • MS Exchange / MS Outlook integration for appointments calendar

  • Access control system / Turnstile gates integration

  • Central implementation to monitor sites across geographies


Appointment request

Appointment Request

  • Visitors can request for appointments using a simple request form that can be displayed in the company website / portal online

  • Name, Organization, Purpose visit, Phone/Email of the visitor is captured

  • The person from whom they are requesting for the appointment, appointment date / time is captured

  • The details are emailed to the host for confirmation

Appointment Request via Company’s website

Visitor Visits

Company

Website

Clicks on

a Web link

in the website

Visitor fills in

the request

form


Appointment request screen

Appointment Request Screen


Accept reject appointment

Accept / Reject Appointment

  • The host on receiving the email can click on the link to open the appointment request

  • The host can change the appointment date/time, Accept / Reject, Add remarks / instructions to the security / receptionist

  • Once Accepted, the user will be pre-registered automatically

Appointment Accept / Reject by Host

Host gets alert

on registration

via Mail & SMS

Logs in to

VMS

Application

Accepts \

Rejects

the requests


Appointment accept reject screen

Appointment Accept/Reject Screen


Pre register a visitor

Pre-register a Visitor

  • The host can also manually Pre-Register a Visitor based on a call/email appointment request from the visitor

  • Pre-registration can also be Cancelled anytime by the host

Pre-registration by the Host

Host fills in a

pre-registration

form on behalf

of the Visitor

Email/SMS

Alert sent to

acknowledge

Visitor

Shared with

the Security

Desk


Pre register a visitor screen

Pre-register a Visitor Screen


Pre register recurrence visits

Pre-register Recurrence Visits

  • Any pre-panned recurrence visits like visits for Training Programs, Temporary Deputation etc. can be registered using this option


Out of office busy

Out of Office / Busy

  • Facilitating the host / staff to record the period during which he would want any appointment requests to be disallowed.

  • Displaying the reason for the non-availability of host / staff.

  • Prevents the visitor from getting registered his appointment on these days.


Visitor sign in pre registered

Visitor Sign-In – Pre Registered

  • Pre Registered Visitors can sign in quickly.

  • Details of Visitors all flashed immediately.

  • Instruction to the Receptionist is also given


Visitor sign in first time visitor

Visitor Sign-In – First Time Visitor

  • Quick signing in

  • Scanning of Business card

  • Visitor Photo capture

  • Screen for Visitors to verify their data

Visitor Sign In – First Time Visitor

For Walk in/

appointment

accepted/

pre-registered

Visitors

Security Guard

fills the Sign in

screen

Visitor Badge

and Gate Pass

Issued


Visitor sign in screen

Visitor Sign-in Screen


Introduction

Items Carried Screen

  • Items carried by Visitor are captured


Visitor verification screen

Visitor Verification Screen

  • Display of visitor details in an add-on monitor

    • Visitors can verify their details


Visitor sign in from history

Visitor Sign-In – From History

  • By running a searching on the First name or any other detail, the full details of the visitor can be flashed from the History enabling quick registration

  • Purpose of visit and Host details only need to be captured.

  • Signing in becomes faster.


Visitor sign out

Visitor Sign Out

  • “Visitor Sign-out” facilitates the user to close the visitor’s session by signing them out.

  • Visitor signs out with respect to their badge number

  • The items that are carried-out is checked against the ones carried-in and recorded


Blacklisting visitor screen

Blacklisting Visitor Screen

  • Blacklisting of visitor

  • Reason for blacklisting


Contractor badge issue

Contractor Badge Issue

  • The user register the contractor for a contract period signed with him

  • The Contactor Badge issued can be used for multiple entry and exits and will be valid until his contract period.


Host location

Host Location

  • The location information is linked with the staff profile to refer the host / staff’s location.

  • When the visitors sign in, the information such as “building / Site”, “Floor/Location” where the host is located can be identified.


Visitor tracking

Visitor Tracking

  • Visitor Management System readily integrates with Access Control Devices to track and locate the visitors.

  • Tracking the visitors for the current time or for the specified range of date / time

  • Visitor movement report


Email sms alerts

Email / SMS Alerts

  • Email Alerts

    • Alert to requester on appointment acceptance

    • Alert to requester on appointment rejection

    • Alert to visitors when they are pre-registered

    • Alert to pre-registered visitors if the appointment is cancelled

    • Alerts to host on Visitor arrival

    • Alerts to host after sign-in of the visitor

  • SMS Alerts

    • Alerts to host on Visitor arrival

    • Alerts to host after sign-in of the visitor


Email and sms template samples

Email and SMS Template - Samples

  • Email Template

  • SMS Template


Reports features

Reports Features

  • Generation of the MIS Reports like

    • Appointment Request Register

    • Appointment Register

    • Visitors’ history

    • Visitors’ list

    • Visitors’ Movement

    • Visitors Count for the period

    • Black listed Visitors

    • Percentage of people without appointment

    • Number of visitors who signed out properly

    • Average time spent by a visitor (Properly signed out visitors)

    • Top frequency visitors

    • Top frequently visited hosts

    • Listing of Items carried by visitors

    • Listing all visitors not signed out

  • The reports can be printed and exported in to the formats like HTML, Excel and PDF.


  • Suggested hardware

    Suggested Hardware

    Dymo Label Writer 400

    Microsoft 1.3 Mega Pixel Web Camera

    CardScan 700 Series Business Card Scanner

    Honeywell Barcode Scanner Ms 5145


    Visitor badge

    Visitor Badge

    • Sample Visitor Badges

    • Visitor Badge Designer


    Visitor gate pass

    Visitor Gate Pass

    • Sample Gate Pass

    • Gate pass Designer


    Other features

    Other Features

    • Today’s appointments and expected visitors

    • Visitor movement tracking using Access Control

    • MS Exchange integration for appointments calendar

    • Access control system integration

    • Visitor Badge / Gate Pass Printing


    Introduction

    Software Specifications

    • Microsoft’s .NET Framework

    • Browser based thin-client interface

    • Supports Oracle/MSSQL/MSSQL Express

    • Email, SMS, MMS Messaging

    • Cross browser compatible

    • Language of your choice

    • Supports MS Exchange, LDAP

    • Building Management Systems (BMS) Integration

    • Ready for integration with Microsoft Active Directory, Oracle Single Sign-on

    • PDA extension with Microsoft Pocket PC

    • Table, Field, Activity wise Audit Trail

    • Security Policy Management


    Introduction

    Synergetic Partners

    Microsoft Gold Certified Partner (ISV)–Product Development

    Metronic Global Berhad, Malaysia & China

    Tridium Asia Pacific, Singapore

    Infocon Technology, Malaysia

    Wave Front, Japan

    Pinnacle Computer Systems Dubai, U.A.E.

    Global Trade S.A.R.L., Saudi Arabia

    Sequential IDS, Nigeria


    Introduction

    eFACiLiTY End Users

    Government

    Intelligent Building Management System

    – Federal Government Buildings, Putrajaya, Malaysia

    Enterprise Facilities Management System Implementation

    – Ministry of Health, Kuwait

    Enterprise Facilities Management System Implementation

    – Tidel Park, Coimbatore, India

    eFACiLiTY - Enterprise Facility Booking System

    – Malaysian Communications And Multimedia Commission (MCMC), Malaysia

    Enterprise Facilities Management System Implementation

    – Ministry of Health, Bahrain

    Enterprise Facilities Management System Implementation

    – Saudi Arabia National Guard, Saudi Arabia


    Introduction

    eFACiLiTY End Users

    Corporates

    Enterprise Visitor Management System

    – Japan Tobacco International, Malaysia

    Enterprise Facility Management System

    – British Aero Space, Saudi Arabia

    Enterprise Facility Management System

    –Saudi Catering and Contracting, Saudi Arabia

    Enterprise Facilities Management System

    – Qatar Petroleum, Qatar

    Enterprise Facilities Management System

    – Sodexo, India

    Enterprise Facilities Management System

    – For Vodafone through Honeywell


    Introduction

    eFACiLiTY End Users

    eFACiLiTY End Users

    Corporates

    Enterprise Facilities Management System

    – Trade Coast, Australia

    Enterprise Facility Management System

    – Alghanim Industries, Kuwait

    Enterprise Facilities Management System

    – Embassy Services Private Limited, India

    Enterprise Facilities Management System

    – Airmaster, Australia

    Enterprise Facilities Management System

    – Millennium Hilton, Bangkok


    Introduction

    eFACiLiTY End Users

    Corporates

    eFACiLiTY – Enterprise Facility Management System

    – Pacific Controls, UAE

    eFACiLiTY Module Implementation

    – Prestige IT Park, India

    eFACiLiTY - Enterprise Facility Management System

    – CoreLogic, India

    eFACiLiTY – Enterprise Facility Management System

    – Wadhwa Group, India

    eFACiLiTY – Enterprise Facility Management System

    – Egypt, UAE, Saudi Arabia, India


    Introduction

    eFACiLiTY End Users

    Corporates

    eFACiLiTY – Enterprise Facility Management System

    – Albhukary, Malayasia

    Tenant Billing System

    – GVK Mall, India

    Tenant Billing System

    – Value Mall, India

    Enterprise Facilities Management System Implementation

    – Sheraton Darling Harbor, Sydney, Australia

    Facility Booking System

    – DiGi, Malaysia


    Introduction

    eFACiLiTY End Users

    Corporates

    eFACiLiTY – Enterprise Facilities Management System

    – CRISIL Limited, India

    eFACiLiTY – Enterprise Facilities Management System

    – For Societe Generale via CBRE South Asia Pvt. Ltd

    eFACiLiTY – Enterprise Facilities Management System

    – Godrej Properties, India

    eFACiLiTY – Enterprise Facilities Management System

    – Saudi Arabian Trading & Construction Co. (SATCO), Saudi Arabia

    eFACiLiTY – Enterprise Facilities Management System

    –GPX (India) Private Limited, India

    eFACiLiTY – Enterprise Visitor Management System

    – Electronic Card Services Ltd, Kenya


    Introduction

    SIERRA ODC Private Limited

    • Founded in 1998

    • Based in Coimbatore, INDIA

    • Providing Software Development & Support Services

    • 150+ Strong workforce

    • Clients and Outsourcing in Malaysia, USA, UK, Middle East and Africa

    • Satisfied Multinational Clients

    • Microsoft Gold Certified Partner


    Introduction

    Key Projects – Government

    Customs, Ports, Free Trade Zone Affairs Automation Project

    – Kingdom of Bahrain

    Airport Automation, Cargo Management, Point of Sales Systems

    – Civil Aviation Authority, Uganda

    Farm Production System

    – Malaysian Agri Food Corporation, Malaysia

    Enterprise Facilities Management System Implementation

    – Ministry of Health, Bahrain

    Enterprise Facilities Management System Implementation

    – Saudi Arabia National Guard, Saudi Arabia


    Introduction

    Key Projects –Fortune 500

    Enterprise Resource Planning

    Sales and Distribute Management

    Supply Chain Management

    Materials Management System

    Sales and Distribute Management

    Supply Chain Management

    Materials Management System

    SAP Integration & Online Reporting Application

    CRM & Sales Force Automation System

    – South Asia

    Supply Chain Management


    Introduction

    Key Projects –Fortune 500

    Asia Sales Information System

    – Singapore

    Non Tobacco Material Warehouse Management

    – Korea, Malaysia

    Know Your Customer

    – Global

    Tobacco Leaf Information System

    – Malaysia

    Global Labelling Application

    – Global

    Production Tracking & Performance System

    – Global

    Global Freight Tool - PPO Integration

    – Global

    GSA Stop Card Reports Development

    – Global

    Competitive Intelligence Portal

    – Italy, Spain, France, Benelux

    Incident Report Tools

    –Global

    Fleet Management System

    – Malaysia

    Global Regulatory Overview

    – Global

    Account Database Manager

    – Philippines

    Account Database Manager

    – Vietnam

    Test Tracking Tool

    –Global

    Virtual Application Portal

    – Global

    Global Freight Tool

    –Global

    Routing Engine

    – Global

    Scoring Engine

    – Global


    Introduction

    Key Projects –Fortune 500

    Secure FTP Application

    – India

    B2B Integration

    – India

    Warehouse Occupancy Analysis System

    – India

    Lenova India Reporting Solution

    –Singapore

    Service Parts Management System

    - India

    Energy Visualization and Analysis

    Product Development and Continuance

    – Australia

    Energy Dashboard Development

    – India

    Enterprise Facilities Management System

    – Malaysia

    ManagementofChange(MOC)

    - Malaysia

    Enterprise Maintenance Management System

    – YUM Group, India


    Introduction

    Key Projects –Other Corporates

    B2C Shopping Mall with Order Processing

    – Canada

    Jobs / Recruitment Portal

    – Utusan Group, Malaysia

    SMS News Portal

    – Utusan, Malaysia

    Contracts Closeout Data Administration System

    – USA

    University of Dammam is a university in Dammam

    – Saudi Arabia

    Enterprise Facility Management System

    – For JSW Steel via Siemens


    Introduction

    Key Projects –Other Corporates

    Enterprise Resource Planning

    – VIP Group, India

    Silver light based Simple Business Accounting System

    – Osborne Charles Group, USA

    Warehouse Management for Automated Storage and Retrieval System (ASRS)

    – ER Mekatron Sdn. Bhd., Malaysia

    Aircraft and Ground Support Equipment Maintenance Management

    – IndiGO Airlines, India

    Enterprise Facility Management System

    – For Nitesh Residency via Carrier Race Technologies Pvt Ltd, India


    Introduction

    Key Clients & End Users


    Introduction

    Key Clients & End Users


    Introduction

    Thank You!

    For more information please contact us at

    [email protected]

    SIERRA ODC Private Limited

    w w w . s i e r r a t e c . c o m

    USA

    SIERRA Infosys Inc.6001 Savoy Dr, Suite 210,Houston TX 77036,Tel: +1-713-747-9693Fax: +1-509-351-6682

    MALAYSIA

    SIERRA ODC (M) SDN. BHD. 96-1, Biz Avenue, 2, Neo Cyber

    Lingkaran Cyber Point Barat

    63000, Cyberjaya,

    Selangor, MalaysiaTel: +603-8320-2080

    Fax:+603-8320-2082

    INDIA

    SIERRA ODC Private Limited188/1,Varadharaja Layout-1

    PN Palayam Road, Ganapathy, Coimbatore - 641 006.Tel: +91-422-2567596 / 7Fax: +91-422-2567445

    USA/Canada +1 408 239 4819

    SINGAPORE

    SIERRA ODC (S) Pte. Ltd. #20, Cecil Street,

    #14-01, Equity Plaza

    Singapore 049705

    Tel: +65 97334623


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