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UKOLN is supported by:

Using the RSLP schema Ann Chapman Collection Description Focus. UKOLN is supported by:. www.ukoln.ac.uk. A centre of expertise in digital information management. What is metadata?. Structured data about resources Older forms of metadata

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UKOLN is supported by:

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  1. Using the RSLP schema Ann Chapman Collection Description Focus UKOLN is supported by: www.ukoln.ac.uk A centre of expertise in digital information management

  2. What is metadata? • Structured data about resources • Older forms of metadata • Card catalogues, paper inventories, archival finding aids • Directories and yearbooks • New forms of metadata • Library OPACs – MARC format • Archival descriptions – EAD format • Collection descriptions – CLD schema

  3. The need for structure • Ensures that full data is recorded • Same data elements for every ‘item’ described • Standard terminology in certain elements • Consistency • User can predict information they can get from an entry • Supports machine searching • Machine searching • Requires use of defined elements • Standard terminology in searchable element fields

  4. What is the RSLP schema? • Supporting work in RSLP programme • Used initially by some projects within RSLP programme • Used now by other projects as core schema • Data elements defined • Elements which describe a collection • Elements which support machine searching for collection descriptions • Data elements not defined • Elements which specifically support collection management • Elements specific to a project or a particular collection register

  5. RSLP schema features • Descriptions held in relational databases • A formatted description for each collection • Descriptions can be linked • Parent / Child relationships • Association relationships • Mandatory elements • Defined by applications (e.g. Title) • Optional elements • Defined by applications (e.g. Strength) • Not applicable elements • Not all elements required for every collection or collection type • Repeatable elements • Access points (e.g. Concept, Name, Object, Time, Place)

  6. Schema element groups • Descriptive elements • Title, Description, Type, Strength, Accumulation date range, Contents date range, Custodial history, Notes • Access points • Physical characteristics, Language, Concept, Object, Name, Place, Time • Related resources • Sub-collections, Super-collection, Catalogue or description, Described collection, Associated collection, Associated publication • Access to the collection • Access control, Location • Collection administration • Identifier, Accrual status, Legal status, Creator, Owner

  7. Descriptive elements • Title • Description – free text • Type – what sort of collection? use set of terms defined in schema • Strength – who will find this collection useful • Accumulation date range – when was(is) material collected • Contents date range – when was material produced • Custodial history – changes in ownership and administration • Notes

  8. Access points • Physical characteristics – texts, audio, images, etc • Languages – collection of texts in Esperanto • Concepts – topics, subject headings • Objects – collection about fashion – dresses, suits, hats • Names – collection about Picasso, collected by Sir Henry Tate • Places – collection about Stonehenge • Times – collection about World War 1

  9. Related resources • Sub-collections • University of Bath Library has two special collections • Super-collection • The Pitman Collection is part of the University of Bath Library • Catalogue or description • University of Bath Library OPAC • Described collection • The Library OPAC describes the University of Bath Library • Associated collection • Another collection on Pitman or shorthand elsewhere • Associated publication • A book on the Pitman Collection

  10. Access to the collection • Access control • Who can use this collection? • Do I need permission to use the collection? • Can I reproduce material in the collection? • Do I need to make an appointment to use the collection? • Location • Where can I find this collection • Physical collections • Postal address, times of opening, disabled access • Digital collections • URL

  11. Collection administration • Identifier • An external identifier, e.g. Museum registration scheme • Accrual status • Still collecting? By purchase or donation • Legal status • Collections may be subject to Trust deeds or even Acts of Parliament • Creator • Person who originally collected the materials • Owner • Not always the same as the Creator or current administrator

  12. User views - who sees what? • Who is the user? • Schoolchild, student, researcher, collection manager • What does this user need? • Minimal data, option to see full data, specified element set • Presenting the results • Display Title only • Display Title and Description • Display Title and Description, link to full record • Display Title, Description, Sub and Super Collections, Catalogue • Display omitting collection management elements • Display everything (for collection manager) Creating reusable collection level descriptions, CDF Guidance paper 1, Nov. 2002 http://www.ukoln.ac.uk/cd-focus/guides/gp1/

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