Successfully crafting research grant applications
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Successfully Crafting Research Grant Applications. 09.30 - 10.00 Research Grants & Contracts Team 10.00 - 10.20 Peer Review with Prof Stephen Wilkinson 10.20 - 10.35 Break 10.35 - 12.30 Grant Crafting with Dr Martin Pickard.

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Successfully Crafting Research Grant Applications

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Successfully crafting research grant applications

Successfully Crafting Research Grant Applications

09.30 - 10.00 Research Grants & Contracts Team

10.00 - 10.20 Peer Review with Prof Stephen Wilkinson

10.20 - 10.35 Break

10.35 - 12.30 Grant Crafting with Dr Martin Pickard

Telephone: 01782 733443 I Email: [email protected] Website:www.keele.ac.uk/businessenterprise


Successfully crafting research grant applications

Introduction – Who we are

  • Research Grants & Contracts Officers

    - Donna Sumner Tel: 33443

    - Ann Diskin Tel: 34463

  • Research Grants & Contracts Administrator

    - Caroline Pugh Tel: 34493


What we do why we have research administration

What we do / why we have research administration

Fully support and advise the Academic community in applying for Research Grants, Contracts and Tenders

Contract negotiation and sign off

Work closely with Research Institute Managers

Final checks & sign off - central point for Institution authorisation

Data requests


Support the academic community in the development and delivery of research grants

Support the academic community in thedevelopment and delivery of research grants

Provide accurate and timely data regarding research applications & awards


Facts and figures

Facts and Figures

  • 513 Applications 2010/11

  • Value £44.9m 2010/11

  • Success Rate ~1:4

  • Research Grant Income 2010/11 £11.9m

  • QR Income £6.7m


Research grant income 10 11 11 9m by sponsor type

Research Grant Income 10/11£11.9m by Sponsor Type


Making an application

Making an Application

  • Must be a full member of a Research Institute.

  • Initial contact point - your Research Institute Manager.

  • ALL applications to be authorised by your Research Institute Director.

  • ALL projects must be costed under fEC.


Research institute contacts

Research Institute Contacts

  • ISTM

    - Mark Smith Tel: 555234

  • IPCHS

    - Claire AshmoreTel: 34722

  • SSRI & IHUMS

    - Clare WydellTel: 34580

    - Nat Golden Tel: 33888

    - Sheena Bateman Tel: 34589

  • IEPSAM

    - Pauline Weston Tel: 34339


Funding opportunities

Funding Opportunities

  • “Research Professional” online licence all Keele users can register for an account.

  • Research-L mail list - Internal mail list.

  • Research & Enterprise Services website.

  • EU Framework 7 - Dedicated page with full support packs (Dr Martin Pickard).

  • UKRO (United Kingdom Research Organisation).


On line submission

On Line Submission

  • All Research Councils, now use the online submission system Je-S.

  • You must have a registered user account to use this system.

  • Other sponsors now use their own online systems e.g. Royal Society, Wellcome Trust, Leverhulme Trust and EU.

    - Always be aware that submissions are multi-stage and you pressing “submit” does NOT complete the process.


Find the right funder

Find the Right Funder

  • Print off guidance notes.

  • Do both you and your proposed project meet the eligibility?

  • Is the sponsor likely to offer funding at a sufficient level, and for long enough?

  • If not, can you find the balance from elsewhere?

  • Can you meet the application deadlines and are you certain of the application procedures?

  • What is the likelihood of success - is it worth the effort of making the application?


Find the right funder continued

Find the Right Funder (Continued)

  • Will you have the freedom to publish, or are there likely to be confidentiality restrictions?

  • Who will have the ownership of the results?

  • How far are you prepared to tailor your research to a sponsors requirements?

  • Is the sponsor compatible with your own conscience and the mission of your institution?

  • Are the sponsor’s interests likely to conflict with any other work that you or your immediate colleagues are undertaking?


Peer review

Peer Review

  • Research Institutes - various types of peer review.

  • Always ask someone else to review your application.


Costing a project

Costing a Project

  • TRAC demonstrated that Research was under-funded.

  • fEC (Full Economic Costing) launched March 2004 to address this under funding.

  • Aim to make Research sustainable.

  • All projects have to be costed under fEC regardless of what the sponsor pays.

  • Diary Exercise - participation crucial to this process.


Directly incurred costs

Directly Incurred costs

  • Staff Costs - Research Assistants, Technicians, Fellows, Visiting Researchers

  • Travel and Subsistence

  • Equipment

  • Consumables

  • Books

  • Survey Fees


Directly incurred costs continued

Directly Incurred costs (continued)

  • Publication costs

  • Licences

  • Recruitment and Advertising

These are all costs only incurred as a direct result of undertaking the project.


Directly allocated costs

Directly Allocated costs

  • Principal Investigator’s time

  • Co-Investigators’ time

  • Pooled staff (e.g. lab technicians)

  • Estates Costs

These are costs incurred irrespective of a research project.


Indirect costs

Indirect costs

  • General office and laboratory consumables

  • Secretarial

  • Central and distributed services

  • Cost of Capital employed

These are costs that cannot be attributed to a particular project.


Exceptional costs

Exceptional Costs

  • Project studentships.


Current trac rates for keele

Current TRAC rates for Keele

  • Estates - Non-Lab based Research £4,490

    - Lab based Research £11,453

  • Indirect £38,588

  • Rates are applied per 1.0 fTE (Full Time Equivalent)

  • Based on 44 working weeks, 220 days, 1,650 hours per year


How the fte is calculated

How the fTE is calculated

  • Total number of hours to be worked over the lifetime of the project for the Principal Investigator, Co-Investigator, Research Assistant, Studentships (not for RCs) divided by 1,650 hours in a year.

  • For example:

  • - RA (1 year fulltime) =1,650 hrs

  • - PI (20% for 1 year) = 330 hrs

  • - Total = 1,980 hrs

  • - 1,980 / 1,650 = 1.20 FTE to apply the rate


How the fte is calculated1

How the fTE is calculated

  • 1.20 x Non Lab Estates £4,490 = £5,388

  • 1.20 x Lab Based Estates £11,453 = £13,743

  • 1.20 x Indirects £38,588 = £46,306

  • So…

  • - lab based project total associated costs = £60,049

  • - non-lab based project total associated costs = £51,649


Pfact costing tool

pFACT Costing Tool

  • pFACT is a software package most UK Universities have subscribed to.

  • Currently used by the Research Institute Managers to prepare costings.

  • System support provided by fEC Accountant Tim Statham and Research & Enterprise Services.


Sign off

Sign off

All these procedures are in place to maximise your chances of success and reduce the potential for risk.

  • All projects to be seen by your RI Manager for costing.

  • Signed off by your RI Director.

  • Institutionally approved by RES.


Useful links

Useful Links

  • http://www.researchprofessional.com

  • https://je-s.rcuk.ac.uk

  • http://www.keele.ac.uk/researchsupport

  • Martin Pickard email: [email protected]

  • http://www.ukro.ac.uk

  • http://maillists.keele.ac.uk/mailman/listinfo/research-l


Useful links1

Useful Links

  • http://www.ahrc.ac.uk

  • http://www.bbsrc.ac.uk

  • http://www.epsrc.ac.uk

  • http://www.esrc.ac.uk

  • http://www.mrc.ac.uk

  • http://www.nerc.ac.uk

  • http://royalsociety.org

  • http://www.leverhulme.ac.uk

  • http://www.wellcome.ac.uk


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