All for one and one for all planning for a consortial next generation ils
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All for One and One for All: Planning for a Consortial Next Generation ILS. Ann E. Miller Head, Collection Services University of Oregon Chair, Collaborative Technical Services Team Orbis Cascade Alliance. Portland State University Reed College Saint Martin’s University

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All for one and one for all planning for a consortial next generation ils

All for One and One for All: Planning for a Consortial Next Generation ILS

Ann E. Miller

Head, Collection Services

University of Oregon

Chair, Collaborative Technical Services Team

Orbis Cascade Alliance


All for one and one for all planning for a consortial next generation ils

Portland State University

Reed College

Saint Martin’s University

Seattle Pacific University

Seattle University

Southern Oregon University

The Evergreen State College

University of Idaho

University of Oregon

University of Portland

University of Puget Sound

University of Washington

Walla Walla College

Warner Pacific College

Washington State University

Western Oregon University

Western Washington University

Whitman College

Willamette University

Central Oregon Comm. College

Central Washington University

Chemeketa Community College

Clark College

Concordia University

Eastern Oregon University

Eastern Washington University

George Fox University

Lane Community College

Lewis & Clark College

Linfield College

Mt. Hood Community College

Oregon State University

Oregon Health & Science Univ.

Oregon Institute of Technology

Oregon State University

Pacific University

Portland Community College


Obligatory statistics

  • 37 universities, colleges, and community colleges in Oregon, Washington, and Idaho

  • 258,000 students

  • 9.2 million titles representing 28.7 million items

  • Group purchases of electronic resources at a value of $8 million annually.

  • seeks to develop the combined collections of member institutions as one collection

Obligatory statistics


The story so far

  • Creation of the Orbis Cascade Alliance Strategic Agenda 2008-2009

    • Identification of shared technical services as a strategic agenda item

  • R2 Report “The Extended Library Enterprise: Collaborative Technical Services and Shared Staffing”

    • A starting point for collaborative technical services discussions

    • Could see possibilities, but also problematic areas

  • Initial collaborative projects suggest a need for a shared ILS

“The Story so Far…”


The story so far the continuing saga

  • Shared ILS Groups formed to review the possibility each year from 2009-2011

  • Shared ILS RFP in 2011-2012

  • Chose Ex Libris Alma/Primo in Spring 2012

  • 4 Cohorts between Jan. 2013-Dec. 2014

    • First going live in June

    • Six months each

  • Shared ILS Implementation Team & Collaborative Technical Services Team working together on planning and training

“The story so far… the continuing saga”


Building synchronicity

  • Collection Development and Management Committee

  • Shared ILS Committee(s)

  • Collaborative Technical Services Team

  • Each working towards same goals from different perspectives

    • EBL/DDA project

    • Collaborative collecting

    • Streamlining and facilitating efficiencies

Building Synchronicity


Boarding the collaboration train

  • Start with strong existing collaborative ties

    • Summit borrowing

    • E-resource purchasing

  • Strong relationships foster trust and mutual goals

  • Projects some of which succeed and some fail

Boarding the Collaboration Train


Communicating the vision

  • Patrons

    • Reorienting vision of library from ownership to access

    • Provide for exceptions when necessary

  • Staff

    • Stress value of individual contributions not at question

    • Ensure that communication of the vision is consistent

  • Administrators

    • Ensure that realistic outcomes conveyed

    • Don’t sell as a single solution to challenges

Communicating the Vision


Balancing act

  • Local needs/Consortial needs

  • Local or Consortial level work

  • Thinking outside the box, but practically so

  • Decisions for the consortial long term or local short term

Balancing Act


Vision for the future

  • Expand the resources and services available to Alliance users

  • Do “things” once for the benefit of all

    • E-resource management

    • MARCIVE

    • YBP Approval plans

  • Consortial collection analysis

    • Collection development

    • Retention decisions

  • Solidify trusting relationships

Vision for the future


What to expect when you re expecting to collaborate

  • Some initial resistance and concern

  • Time to build relationships

  • Projects always take a bit longer than anticipated

  • To serve on lots of committees

  • To support staff in involvement

  • Learn to know new people and learn from them

What to Expect when you’re Expecting (to collaborate)


Thank you

Thank-you!

Collaboration is a beautiful thing.


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