july 23 2008
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July 23, 2008. HIPAA Privacy Tracking Closeout. Overview. Introductions Project Definition Project Funding & Implementation Privacy Tracking Requirements FACTS HIPAA Solution Questions. Introductions. Crawford Spooner, Chief Information Officer Helen Quintana, HIPAA Privacy Officer

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july 23 2008

July 23, 2008

HIPAA Privacy Tracking

Closeout

overview
Overview
  • Introductions
  • Project Definition
  • Project Funding & Implementation
  • Privacy Tracking Requirements
  • FACTS HIPAA Solution
  • Questions
introductions
Introductions
  • Crawford Spooner, Chief Information Officer
  • Helen Quintana, HIPAA Privacy Officer
  • Damien Aragon, Bureau Chief
  • Vicki Gallegos, Applications Development Manager
project definition
Project Definition
  • Privacy Tracking System (PTS)
    • Document Requirements imposed by HIPAA
  • Integrate PTS with Family Automated Client Tracking System (FACTS)
    • Part of worker’s normal work flow
  • Eliminate duplication of client information
project funding implementation
Project Funding & Implementation
  • Funding
    • CYFD Total Request $250,000
    • CYFD Project Total $240,918
  • Implemented in production on schedule
    • 5/12/2008
slide6
Privacy Tracking RequirementsHealth Insurance Portability and Accountability Act of 1996 (HIPAA), 42 USCS 1320d et seq
facts hipaa solution hipaa information
FACTS HIPAA SolutionHIPAA Information

The HIPAA Information window is a new FACTS window through which the workers can record or view the HIPAA related information for the case participants in FACTS.

facts hipaa solution privacy notices acknowledgments
FACTS HIPAA SolutionPrivacy Notices/Acknowledgments

The Privacy Notices/Acknowledgments tab documents when the HIPAA packet was provided to the client and when the Receipt of Acknowledgement was received.

facts hipaa solution disclosures
FACTS HIPAA Solution Disclosures

The Disclosure tab details when the client’s confidential information was disclosed and to whom.

facts hipaa solution requests
FACTS HIPAA SolutionRequests

The Requests tab is used by the HIPAA Privacy Officer to record any and all HIPAA restrictions or clarifications including:

  • Amendments
  • Restrict PHI
  • Alternative Forms of Communication
  • Inspect and Copy
  • Accounting of Disclosures
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