Quarterly Reporting FY 2010-2011 October 6, 2010. Agenda. Quarterly Reporting Requirements (1 st , 2 nd & 3 rd ) Forms and Supplemental Documents Supporting Documentation Match Requirements Full and Complete Back-up Quarterly Reporting (4 th Quarter Differences) Funding Stream Overview
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The provider shall submit Exhibit G – Quarterly Financial Report documenting total expenditures for the period. A Profit & Loss statement including budget variances that is generated report from the accounting system must be attached to this exhibit. This report shall be submitted by the 15th day of the month following the quarter in which expenditures were made. The Exhibit G must be submitted during the 1st -3rd quarter of this fiscal year.
* Prior quarters can not be adjusted after submission
The provider shall submit Exhibit F – Monthly Financial Report along with complete supporting documentation each month during the 4th quarter documenting total expenditures for the period in accordance with their approved operating budget. The profit and loss statement from the provider’s accounting system must be attached to this exhibit. This report shall be submitted to the Contract Manager no later than the 15th day of the month following the month in which services were delivered and must accompany the Exhibit C.
Note: Centers on a cost reimbursement contract are not required to submit the Exhibit F form however the P&L report is required.
Funds may be used to provide training to staff and allied professionals, community outreach or direct services to victims of domestic violence or sexual assault. Although services are primarily provided for adult victims, limited services can be provided to the children of victims if these services are supplemental and complimentary to services being provided to the adult primary victim.STOP Funds
Funds may be used to provide domestic violence prevention services for TANF eligible clients including face to face crisis counseling (for adults and children), case management, legal advocacy, social services and other eligible crisis intervention services provided by Domestic Violence Centers to victims of domestic violence. The Domestic Violence Centers are required to certify and maintain all TANF client eligibility records.Temporary Assistance to Needy Families (TANF)
Funds provide for costs associated with Domestic Violence Centers including establishing, maintaining and expanding programs and projects to prevent family violence; immediate shelter and related assistance for victims of family violence and their dependents; and establishment of safety plans for the victims. The eligible services provided by shelters also include information and referral, counseling, case management, temporary emergency shelter for more than 24 hours, 24 hour-hotline, safety planning training for law enforcement personnel, assessment and appropriate referral of resident children and community education.