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Co. Cavan VEC FETAC Quality Assurance

Co. Cavan VEC FETAC Quality Assurance. 4 th September 2012. Why?. Without adhering to our QA agreement, we would not be able to run any programmes, or have any learners certified. Areas of our QA. B1 - Communications B2 - Equality B3 – Staff recruitment and development

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Co. Cavan VEC FETAC Quality Assurance

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  1. Co. Cavan VECFETAC Quality Assurance 4th September 2012

  2. Why? • Without adhering to our QA agreement, we would not be able to run any programmes, or have any learners certified.

  3. Areas of our QA • B1 - Communications • B2 - Equality • B3 – Staff recruitment and development • B4 - Access, transfer and progression • B5 – Programme development, delivery and review • B6 – Fair and consistent assessment of learners • B7 – Protection for learners • B8 - Subcontracting • B9 – Self evaluation

  4. Review of the QA policy • 2006 – Developed • 2009 – Reviewed • Since 2011, on-going review of our policy • B1, B5, B6 – Amended • New policies and procedures have been developed • Currently looking at B9 Self Evaluation • The policy is available on www.cavanadulteducation.ie

  5. New policies and procedures Some of the new/revised policies and procedures include: • Admissions Policy • Reasonable accommodation • Equality Plan • ESOL Attendance • Assessment Malpractice • Appeals procedure • Examination procedures • IV/EA Procedures • Compassionate Consideration, etc… All available on the website: www.cavanadulteducation.ie

  6. B1 Communications This procedure describes : • How Co. Cavan VEC communicates with learners • How staff communicates with each other • How the centres communicate with external stakeholders

  7. B1.1 Communications with learners A FETAC information sheet is being devised. This will also be available on the website.

  8. Programme overview • This is a brief synopsis of what the course entails • This must now include weighting and assessment information • Must be signed and dated by the learner • Must be included in the portfolio • Must be given out at the start of a course *See examplein your pack

  9. B1.1 Communications with learners Health and Safety should form part of every course. Tutors need to make learners aware of the centre’s Health and Safety Statement and where it can be found.

  10. B1.2 Communication with staff Not only are meetings important, but they also have to be conducted according to our policy!

  11. B1.2 Communication with staff The staff handbook is being currently developed. All staff are encouraged to attend CPD.

  12. B2 Equality This procedure describes: • How Cavan VEC aims to make its staff aware of equality issues and encourages its staff to promote equality • How Cavan VEC aims to realise equality planning through regular audits

  13. B3 Staff recruitment and development This procedure describes how Co. Cavan VEC: • Recruits and allocates staff • Provides induction for new staff • Identifiesand prioritises the training, development and support needs of staff

  14. B3. 3 Staff development Staff must give suggestions for CPD! Tutors must complete a Tutor Evaluation at the end of each course. These are to be left in the centre. *Available in your pack and on the website

  15. B4 Access, transfer and progression This procedure describes how: • Information on programmes and services is made available • Learners are entered onto a programme • Learners may have RPL (Recognition of Prior Learning) recognised • Learners’ needs are accommodated

  16. RPL • RPL stands for Recognition of Prior Learning • Some learners may be exempt from particular assessments / components

  17. B5 Programme development, delivery and review This procedure describes how Co Cavan VEC: • Develops programmes • Designs programmes • Submits programmes for validation • Plans for the delivery of programmes • Delivers programmes • Maintains records • Provides and maintains resources • Maintains Health and Safety standards • Reviews programmes

  18. B5.1 Need identification The new FETAC Level 4 programmes have been written nationally. Co. Cavan VEC were part of the process. There was a national approach at Levels 4 and 5. *The new level 4 and 5 programmes must be used! More programmes will be put up for sharing around the country.

  19. B5.2 Programme design Templates for lesson plans and assessment briefs are available. *Available in your pack and on the website

  20. Writing your scheme of work • Read through the programme. • Match the indicative content to the learning outcomes. • Remember what indicative content is! It’s only an indication of what can be done, but does not have to be strictly followed, provided the learning outcomes can be evidenced.

  21. Schemes of work • Schemes of work should include: • General information about the course • Objectives • Lesson activities • Resources / Materials • Assessment *These are to be handed in shortly after your course begins. *Template on the website

  22. The standard • Before you prepare for the course, check the Grid of Level Indicators.

  23. Assessment tasks • Assessment tasks included as evidence in the portfolio should be: • At the required standard • Clear • Up to date / reflective of today’s times • Covering at least one learning outcome or more, if possible • Marked • Relevant • Integrated where possible

  24. Assessment briefs • These must contain the following: • FETAC logo (just until it changes…) • Component title and code • Weighting • Type of assessment, e.g. skills demonstration • Assessment guidelines • Assessment criteria • Declaration by the learner that it is their own work • Date received and submission date

  25. Assessment briefs cont. • Assessment guidelines – these are what you expect the learner to do • Assessment criteria – this is how you expect the assessment to be carried out • No more SLOs. Also unnecessary to included LOs in the assessment brief, unless the learner has access to the component specification *NB - The assessment task must match the brief! *See example in your pack

  26. Assessment criteria • This is an important part of the assessment brief as it tells the learner the standards which must be achieved in order to be successful in the assessment task. • There are examples of phrases on the website that can be used when devising the assessment criteria.

  27. Types of assessment • Types of assessment could include: • Portfolio / Collection of work • Skills Demonstration • Project…etc.

  28. B5.5 Programme delivery Programme Review is an important part of our agreement. Programmes will be reviewed annually. Our Level 3 programmes were reviewed in June. All amended programmes have been uploaded to the website. *Ensure that you are using new Level 3 programmes.

  29. Amended Level 3 programmes • Communications • Breakfast Cookery • ESOL • Career Preparation • Internet Skills • Computer Literacy • Word Processing • Application of Number • Art and Design

  30. B5.6 Learner records It is the tutor’s responsibility to keep accurate records of learners’ attendance.

  31. B5.8 Health and safety Know who the Health and Safety Officers are for your centre. Ensure that you know the procedures for reporting a hazard.

  32. Health and Safety Policy • This policy should be available to all learners. • It should be available in public areas. • It is also available on the website. • It has been updated in August 2012. (Adult Learning Centre)

  33. B5.9 Programme review Learner programme review forms have been amalgamated with learner evaluations so that there is only one form for learners to fill in at the end of the course. *Available in your pack and on the website

  34. B6 Fair and consistent assessment This procedure describes how Co. Cavan VEC: • Coordinates planning of assessment • Gives information to learners • Secures assessment related processes and material • Provides reasonable accommodation • Ensures consistency of marking between assessors • Ensures assessment by third parties is consistent • Ensures consistency of marking with national standards • Gives feedback to learners • Provides a process whereby learners can appeal their results • Returns certification data

  35. B6.1 Coordinated planning of assessment Integration, where possible, is encouraged to reduce the amount of assessment for a learner.

  36. Assessment plans • To be included with scheme of work shortly after the course begins • Now includes Peer Review dates • To be included in the tutor pack • Not to be included in the portfolios • *Available in your pack and on the website

  37. B6.2 Information to learners A new Learner Handbook is being developed. This will be available on the website and can also be printed as needed.

  38. B6.4 Reasonable accommodation There is a new procedure for Reasonable Accommodation with an accompanying formthat needs to be filled in when reasonable accommodation is requested. *Available on the website

  39. B6.5 Consistency of marking between assessors Cross moderation will take place at least once a year, tutors will be notified. Peer review will take place throughout the year. This is a compulsory process. There are new forms for Peer Review. *Available in your pack and on the website

  40. Tutor packs These must be handed in with your portfolios, and should contain the following: • Assessment plan • Assessment briefs • Programme overview • Assessment tasks • Solutions • Marking schemes • Schemes of work * Note: Tutor packs need to be handed in, regardless of the level.

  41. Evidence • The evidence in the portfolio must be: • Of the right standard • Sufficient • Covering the learning outcomes • Following the guidelines in the Programme Descriptor • Easy to locate in the portfolio • Clearly labelled if on CD/DVD/memory key • Not in plastic sheets • Necessary (Extra evidence should be at the end, with a separate cover sheet)

  42. B6.7 Consistency of marking with national standards • An IV panel is being put together. • There are new procedures relating to the IV panel. • Procedures relating to IV and EA will be available on the website. • *IV forms are available on the website

  43. Preparing for EA • There are forms available that tutors can use to ensure that they have included everything with their portfolios. *These are available in your pack and on the website • When using file dividers, number them.

  44. The IV panel • These are some things that the IV panel looks at: Also: assessment briefs, outline solutions, marking schemes, assessment plans, etc. *Note: All portfolios submitted must be accompanied by a Tutor Pack.

  45. Level 4 – Results Summary Sheet • There is a new Results Summary sheet for Levels 4 and up. • Transfer marking sheet totals, where applicable *Available on the website

  46. B6.8 Feedback to learners Feedback forms - Generally, one feedback form per assessment brief or as relevant

  47. Feedback forms • One per assessment brief/one per term is sufficient • They should be a reflection of the learner’s assessment, not their overall progress leading up to the assessment • They should be personal to the learner *A template is available on the website

  48. B6.9 Learner appeals The Appeals Process will be available on the website.

  49. B6.10 Return of certification data

  50. Peer Review • This has to form a part of EVERY tutor’s course • It is the tutor’s responsibility to get in touch with other tutors • A list of tutors and expert subject areas will be emailed to you • The form must be filled in – a copy given to the tutor and one retained in the centre

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