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A few tricks to take you beyond the basics of Microsoft Office 2010. GCPS Tech Tips. Microsoft Office 2010: Application Recovery . Microsoft Office 2010 : Application Recovery .
GCPS Tech Tips
Microsoft Office 2010:
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Nothing is more frustrating than when your computer freezes or crashes while you have an open file. But Microsoft Office has a feature that helps you recover a file after a crash. It’s called Office Application Recovery.
In order for Office Application Recovery to work, you must enable AutoRecover in Word 2010, Excel 2010 or PowerPoint 2010 to save versions while you are working in your file.
When an Office application you are working on stalls and won’t respond to your commands, you should exit that application by clicking on the “X” at the upper right of your screen. Microsoft’s Application Recovery tool will save the last version of your file that had been saved before the stall occurred.
After you have closed the application, click the Windows “Start” button at the lower left corner of your screen.
On the dialog box that “Start” opens up,
place your cursor on “Programs.”
That will open a list of programs.
Slide your cursor from
“Programs” over onto “Microsoft Office.”
… and then slide your cursor one more time from
“Microsoft Office” to “Microsoft Office Tools.”
That will open a list of Tools.
Click “Microsoft Office Application Recovery.”
That will open the
“Microsoft Office Application Recovery” dialog box.
Click the program or file that is not responding.
Click “Recover Application.”
Then, restart the application...
and when it opens, the
“Document Recovery” pane will also appear.
MS word 2010
Doc in Reviewing Pane
Choose the recovered version you want to keep
and click on it.
And Office opens the selected file. It probably won’t have the most recent parts you entered... but it will have everything up to the last time it was saved.
Sometimes the “Document Recovery” pane will list more than one recovered document file, unless you immediately recognize the version you need, you might want to save each version until you decide which one to keep.
If you save more than one version of a recovered file, you will be wise to click “Save As” for each version and give it a slightly different name.
Click “Close” to exit the “Document Recovery” pane.
Microsoft Word also offers you another safety feature. Word can be set up to constantly create backup files of any document you are working on.
To set that up, open Microsoft Word and
click the Microsoft Office icon button at the top of the screen.
In the dialog box that drops down,
click “Word Options” in the
bottom right hand corner.
Under Word Options, find “Advanced” in the options box
and click on it.
Scroll down to the “Save” section and put a check mark next to “Always create backup copy.”
Then click on “OK” at the bottom right of the screen. Once you click “OK,” Word will continue to save backup copies until you tell it to stop.
Word is set to save a
copy of your work every 10 minutes.
You can change that time interval...
Click the Microsoft Office icon button.
Select “Save” under Word Options.
Then enter a whole number between 1 and 120 to reflect the time interval in minutes you would like Word to automatically save your work.
Once your time is entered, click on “OK” in the bottom right hand corner of your screen.
or you can completely deactivate the feature altogether.
That’s all there is to it. Now, if you would like a copy of the step-by-step directions for recovering Office 2007 applications, just print this last page. Here’s hoping you lose no data! For more detailed info see MS site