property inventory 101
Download
Skip this Video
Download Presentation
Property Inventory 101

Loading in 2 Seconds...

play fullscreen
1 / 18

Property Inventory 101 - PowerPoint PPT Presentation


  • 81 Views
  • Uploaded on

Property Inventory 101. Presented to: Information Tech. Services March 20, 2008 Robin Cabral Cindy Capperella. Plant Assets. Land Buildings Improvements Other Than Buildings (IOB) - Roads, parking, sidewalks - Usually called Infrastructure and. Equipment.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Property Inventory 101' - keitaro


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
property inventory 101

Property Inventory101

Presented to:

Information Tech. Services

March 20, 2008

Robin Cabral

Cindy Capperella

plant assets
Plant Assets
  • Land
  • Buildings
  • Improvements Other Than Buildings (IOB)

- Roads, parking, sidewalks

- Usually called Infrastructure

and

equipment
Equipment
  • Both Moveable and Fixed
    • Moveable or easily transported from place to place
    • Fixed normally attached to the building and would take significant means to move the item (lab benches, fume hoods, etc.)
get ibis access to
Get IBIS Access to:
  • Property Inventory System (Equipment)

- M2PI - menu for equipment

- ITAG – function to see individual tag numbers

- M3PB – menu for equipment

- 17 Browse Screens

  • Facilities System (Buildings & IOB)

-M3BL – menu for buildings and IOB

-IFBD – function to see individual building number

-IFAR – function to see individual addition/renovation to a building number

-BFBD – browse by building code

-BFBL – browse by building number

what is equipment
What is equipment?
  • Single item that:
    • Has a value of $5000 or more and
    • useful life of two (2) or more years.
equipment descriptions
Equipment Descriptions:

Basic tag number is 8 numerical bytes and 1 alpha byte.

Example: 00123456 Computer

00123456A Cost On

The alpha byte is not a real tag, it is part of the main equipment item. If it states:

descriptions
Cost On = multiple funds purchased item or it was paid over multiple fiscal years

Trade In = a tagged item was traded in and there was net value left on the traded in item.

Descriptions:
descriptions continued
Descriptions (Continued):
  • Upgrade = the main item was upgraded
  • Accessory = items that add value, usually purchased to aid in the usage of the item
object classification codes occ you need to know
Object Classification Codes (OCC) you need to know:
  • 452 - Software (Non-Capital)

Less than $100,000

License Fees (usually multiple users)

  • 716 – Software (Capital)

More than $100,000

Example – Oracle (Basic charge;

usually doesn’t include user charges)

computer occ
Computer OCC:
  • 480 – Computer & Accessory Equipment

Non-Capital

Costs Less than $5,000

  • 751 – Computer & Accessory Equipment

Capital

Costs $5,000 or more

computer consists of
CPU

Monitor

Keyboard

Mouse

Cabling

Internal items such as memory, boards, etc.

Initial operating software

Computer consists of:
items not considered a computer
Items not considered a computer:
  • Printer
  • External disk drive
  • Scanner
  • External storage drive
  • Video Camera
  • Optional software
non capital equipment occ
Non-Capital Equipment OCC:
  • 455 – Items less than $1,000
  • 459 – Items more than $1,000 but less than $5,000

Both these codes are non-computer equipment.

Examples:

Adding machines

Automatic staplers

Office Furniture

note pad area
Note Pad Area

Please utilize the note pad areas on documents to tell Property Inventory:

  • Tag number of item being traded-in
  • Tag number of item being upgraded
  • Pertinent information to help us find the item
  • Special circumstances…such as Sponsor requires all equipment items over $2500 to be tagged.
disposing of equipment disp on ibis or form gf6 2
Disposing of Equipment“DISP” on IBIS or Form GF6.2
  • Verify Ownership – You can only dispose of equipment that is University Owned
  • Verify that the equipment is in your Administrative Area
  • Send forms to Property Inventory after required signatures; we send them to Salvage
  • List the tag or serial number
  • Send forms for stolen items
procedures to review
Procedures to review:
  • CR2019 – Accounting for Capital Equipment
  • CR2055 – Pre-acquisition Screening & Shared Use of Federally Funded Capital Equipment
  • CR2068 – Property Inventory Depreciation & Usage Fee Guidelines
  • BS2011 – Salvage & Surplus Operations Including Sales Store
  • Property Section in GURU
  • Appendix 9 (Object Classification Codes)
ad