PaymentNet First Time Setup - PowerPoint PPT Presentation

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PaymentNet First Time Setup. New Statements and Adding other Cardholders. . Open Internet Explorer (Other Browsers Not Recommended). Go to Customer Login Information. Organization ID: oklauco User ID: Same as your UCO Computer Login

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PaymentNet First Time Setup

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Paymentnet first time setup

PaymentNet First Time Setup

New Statements and Adding other Cardholders.

Open internet explorer other browsers not recommended

Open Internet Explorer(Other Browsers Not Recommended)

Go to

Customer login information

Customer Login Information

  • Organization ID: oklauco

  • User ID: Same as your UCO Computer Login

    • If UCO Login is less than 6-charcters, add Zeros to end

  • Pass Phrase: ucopass1

    • You will be Prompted to Change Pass Phrase after Initial Login

Login page

Login Page

*Click Go or Hit the Enter Key

Paymentnet home page

PaymentNet Home Page

Please Read the Messages Box for Updates

Initial statement setup

Initial Statement Setup

  • Hover Mouse Over Reports Tab

  • Click Create

Find the statement of account link click with mouse

Find the Statement of Account Link & Click with Mouse

Change the statement name

Change the Statement Name

  • You Must Rename to Save the Changes

Setup statement for one cardholder

Setup Statement for One Cardholder

  • Under the Criteria Section, Click the Plus (+) Sign Three Times to Create Three Lines

Entering criteria information

Entering Criteria Information

  • On the First Line Under…

    • Field, Select Posting Date

    • Operation, Select Is Relative

    • Under Value Select Last Period & UCO Billing Cycle

Entering criteria information cont

Entering Criteria Information (Cont.)

  • On the Second Line Under…

    • Field, Select Cardholder Last Name

    • Operation, Select Is Equal To

    • Value, Type Your Last Name

    • *Make Sure And is Selected

Entering criteria information cont1

Entering Criteria Information (Cont.)

  • On the Second Line Under…

    • Field, Select Cardholder First Name

    • Operation, Select Is Equal To

    • Value, Type Your First Name

    • *Make Sure And is Selected

Schedule to run automatically

Schedule to Run Automatically

  • Under the Order By Section…

    • Check Mark Schedule To Run Automatically

    • Next to Frequency Select Cycle

    • Next to Cycle Select UCO Billing Cycle

    • *Make sure First day of current period is selected

Click save check to see if save was successful

Click Save, Check to See if Save was Successful

Paymentnet first time setup

  • Click Process Report

    • If you have Charges in the Previous Billing Cycle

    • Report Should Run Automatically Each Month

      • You will Receive an Email from PaymentNet when your Statement is ready

Available downloads page

Available Downloads Page

  • After you have selected Process Report, you will be Taken to the Downloads Page

  • Your Statement Will not be Available Immediately

  • Wait 5 Minutes then Select the Refresh Button

View print your statement

View/Print your Statement

  • Click your Statement to Open

  • This will be a PDF Document

Paymentnet first time setup

  • You will Only Need set your Criteria Information Once.

  • You Should Receive a Monthly email around the 6th of the Month Stating your Statement is Ready.

    • If you make changes to the org or account number after you receive the email, you will need to save changes, create form, and process report to view changes on statement.

  • The ProCard cycle Starts on the 6th of the Month and Ends on the 5th of the Next Month.

Processing statements for multiple cardholders

Processing Statements for Multiple Cardholders

  • The Following Slides will Show you how to setup Statements to Process for more than One Person.

  • Only People who have been given Access to other Cardholders Statements will be able to Process someone else's Statement.

Paymentnet first time setup

  • Under the Reports Tab Select Create

  • Open your Statement

  • Add 3 Lines Under Criteria for Each Person’s Statement you want Processed

Change and to or

Change And to Or

  • Change And to Or on Every 4th Line

    • You will Change And to Or After the Previous Person’s Name

Complete all other s information as you completed your own

Complete All Other’s Information as You Completed your Own

  • Save the New Information you have Added

  • These Other Statements will be Included in your PDF



PaymentNet & Compliance

Cindy Guthrie

Ext 2497

Michelle Freeman

Ext. 2337

Hannah Yeap

Ext. 2486

Statements & Coding

Rebecca Newkirk

Ext. 2598 or

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