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Overview of Transition to Single Streams of Funding

REGIONAL GLOBAL FUND GRANT CONSOLIDATION WORKSHOP DATE. MODULE 2. Overview of Transition to Single Streams of Funding . DRAFT. MODULE OVERVIEW. SESSION I : Key Management Steps in Transitioning to Single Streams of Funding (SSF)

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Overview of Transition to Single Streams of Funding

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  1. REGIONAL GLOBAL FUND GRANT CONSOLIDATION WORKSHOP DATE MODULE 2 Overview of Transition to Single Streams of Funding DRAFT

  2. MODULE OVERVIEW SESSION I: Key Management Steps in Transitioning to Single Streams of Funding (SSF) SESSION II: Key Technical Processes in Consolidating Grant Activities • Group Work • Guiding Principles • Organizing Consolidation Work SESSION III: Best Practices • Challenges • Lessons Learned

  3. SESSION I: KEY MANAGEMENT STEPS IN TRANISITIONING TO SSF

  4. ActorTask PR Prepare the consolidated SSF grant documents for 1st Implementation Period: PR Submit the consolidated grant documents to TGF and LFA for review LFA Review consolidated grant documents & then submit recommendations & documents to GF TGF Review SSF documents, LFA recommendations & proceed with grant negotiations PR/ CCM/ TGF Sign SSF(s)!!!

  5. SUMMARY OF THE CONSOLIDATION PROCESS

  6. SESSION II: Key Technical Processes in Consolidating Grant Activities

  7. 1. MATCHING R9 R6 Goal 1 Goal 2 SDA 1 2 3 SDA 1 2 Consolidated R9 Goal 1 SDA 1/1 2 3/2

  8. 2. RE-ORDERING Consolidated R9 R9 Goal 1 Goal 1 Activities 1.1 1.2 1.3 2.1 3.1 SDA 1/1 SDA 1 2 3 Activities R9/R6 R9/R6 R9 R6 R6 SDA 2 Goal 2 Activities 1,1 1,2 1,3 2,1 2,2 Activities R9 SDA 1 2 SDA 3/2 Activities R9/R6 R6

  9. 3. Merging/ consolidating

  10. 4. RESCHEDULING

  11. GUIDING PRINCIPLES • Older grants migrate into the new grant • No important indicator will be left out • Any activity with no similar one in the later Round, and which remains relevant, is maintained • Similar activities & budget items in two grants are merged • Activities needed to achieve the objectives of the separate grants must be retained in the consolidated grant • The consolidated number of activities should be feasible, produce efficiency and reflect the absorption rate of the PR Commitments already made in terms of objectives must still be met

  12. ORGANIZING THE CONSOLIDATION WORK

  13. SESSION III: CHALLENGES IN THE CONSOLIDATION PROCESS • Impression that GC is easy and purely admin • Must consider programmatic and stakeholder issues • Can be complex and time-consuming if several Grants involved • Strain on existing program and financial management systems and capacity • GF expects PRs to identify efficiency gains • Consistency between PF and budget must be assured • Complexity encountered in details of the process • Poor understanding of the process by SRs

  14. LESSONS LEARNED • GC is a complex programmatic process requiring diverse input from managers, implementers, policymakers and experts • Ensure all relevant stakeholders are involved prominently and consistently, including CCM and SRs • Establish at the outset the principles and assumptions that will govern the consolidation process • Good communications with GF and LFA is vital; seek GF guidance before and during process Ensure adequate time for consolidation: start early, have a good action plan and set firm, realistic deadlines.

  15. LESSONS LEARNED (2) • Set up appropriate teams to manage the consolidation process • Involve SRs in discussing how to consolidate SDAs, activities & budgets; assess whether SR contract renegotiation is needed • Thoroughly document and justify changes to budgets and other documents • Finalise the workplan & budget first, PF 2nd then PSM plan and M&E plan. Countries intending to apply in Round 11 or 12 should ensure that they begin preparing early for the submission of a consolidated proposal!

  16. GROUP EXERCISES AND CASE STUDIES • GE1: matching (see Tanzania example) • GE2: Re-ordering • Merging/Consolidating and rescheduling • Which Grant migrates to which? • Why?

  17. Useful Resources • GF: GF transition to SSF CHECKLIST.pdf • GF : SSF Grant Consolidation Case Study.pdf • GF :Architecture Review - Implementers Fact Sheet.pdf Further information available from: • Architecture webpage: For communications, guidance materials & more www.theglobalfund.org/en/grantarchitecture For further questions: • FPMs • Architecture inbox: ARCinbox@theglobalfund.org

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