Procurement Services Fall Forum. September 2011. Overview of Today’s Topics. The new UW Contracts database; an interactive search tool that allows you find contracts available to all UW departments
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The online portal was released on July 18th and replaces the PDF registration form.
Like the form, only for new suppliers being paid through purchase order number in PAS -Less paper, reduces lost information -Paper form will be removed from the website at a determined time.
Coming Soon !!
Sole Source Justification Web Forms for:
Coming Soon !!
BENEFITS of using the New
Sole Source Justification Web Forms
Coming Soon !!
Displays preferred method
Access the reports and Register for a class at:
MULTIPLIER EFFECT (1.275)
Source: The Economic and Societal Impact of the University of Washington
In January, Procurement Services developed a lean team to streamline Purchases. The team learned that there are times when a PO is created in PAS simply to make a payment to a supplier when a physical PO copy is not required. We set out to provide a flexible, less expensive alternative to meet campus’s payment needs. What resulted is the Non-PO Invoice module in Ariba.
What is a Non-PO Invoice?
ANSWER: An online tool used to make a payment to a supplier when a PO is not required.
Ex: Items purchased under the UW’S Direct Buy limit (currently $3500) when the supplier is not in eProcurement, registrations, memberships, etc.
How will this help departments?
Cuts down the groups involved in making a payment (less touches to the process)
Invoices are retained in the department which reduces the amount “lost”
Greater flexibility with budgets, account codes and PCA codes on a line item basis (previously unavailable in PAS)
Complete transparency of the invoice process from beginning to end
Links between MyFD andinvoices in Ariba
When will Non-PO Invoice be available?
Soon! The project is projected to go live in November 2011
Beta testing is September 28th from 9 am to noon.
Look for upcoming training dates as we get close to project completion!!
UW received permission from the State to waive receipt requirements for purchases up to $75.This applies to all transactions:
- Travel - Procard - PO’s - Ariba
Guidelines and exemptions:
Some type of transaction will still require documentation regardless of cost. More details and guidance will come soon
ProCard online application
Washington State law (HB 2287) requires all state agencies to reduce consumption by 30% and purchase 100% recycled paper for copiers and printers.
Paper Conservation committee membership
UW Paper Conservation Programhttp://green.washington.edu/oess/paper-conserve
UW’s best practices for paper reduction
What are the resources?
How are we performing?
South Lake Union &
Seattle South Campus
UW Seattle Upper / Central Campus
Jim Pilon will speak about some new systems coming specifically to UW Bothell