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AWWA Leadership Forum. ASSET MANAGEMENT. November 14, 2017. Outline of Presentation. What is Asset Management? Structured Program Customer Service Expectations Planned Maintenance Setting Aside Reserves Minimizing Whole Life Costs. What is Asset Management?.
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AWWA Leadership Forum ASSET MANAGEMENT November 14, 2017
Outline of Presentation • What is Asset Management? • Structured Program • Customer Service Expectations • Planned Maintenance • Setting Aside Reserves • Minimizing Whole Life Costs
Asset Management Simplified Initial Purchase Selected Performance Expectation Dependability 150,000 Mile Repairs 100,000 Mile Repairs Planned Maintenance Costs Expenditures Sale or Trade In Automobile Lifespan Source: Adapted from www.efcnetwork.org
Each Part of the Organization Sees Part of the Elephant • O&M sees: Trucks, crews, pumps, etc. • Engineering sees: Studies, capital costs • Finance sees: Interest, other financial costs • IT sees: Cost of IT systems (SCADA, GIS, Network, Computers) • Few see: Internal and external overhead
Each Part of the Organization Needs to Participate in the AM Program
Getting Started in a Structured Way • Two Components • Where are we now, and • Where do we want to be? • “Gap Analysis” • AM Plan Supports Closing the Gaps
Gap Analysis Where are we now ? Source of Water Supply = 110 % of Peak Demand Where do we want to be ? Source of Water Supply = 150 % of Peak Demand
Gap Analysis How to we increase Supply to 150 % of Peak Day Demand ?
Planned Maintenance Initial Purchase Selected Performance Expectation Dependability 150,000 Mile Repairs 100,000 Mile Repairs Planned Maintenance Costs Expenditures Sale or Trade In Automobile Lifespan Source: Adapted from www.efcnetwork.org
Planned Maintenance • What Is Likely To Fail Eventually Without Maintenance? • How Often Should That Asset Be Maintained to Prevent Failure?
Examples: Why do we… • Replace pipes? Reduce risk of water main breaks and outages • Monitor pumping Reduce risk of water stations? outages • Have redundant pumps? Reduce risk of asset failure and water outages • Do preventive Same maintenance? • Increase system capacity? Reduce risk of capacity- related delivery constraints
Likelihood of Failure… …or Consequences of Failure Focus Your Efforts Here H M L Likelihood of Failure L M H Consequences ($)
Risk Cost: A Rational Approach • Risk cost is an inherent cost of asset ownership • It is the product of the likelihood of an event and the dollar consequence of that event • Once we know the risk cost, we can make rational decisions on reducing risk
Example: Risk Cost of Having Your Car Towed • Average towing bill: $240 • Average frequency of needing a tow for your make/model of car: 8 years • Annualized risk cost: $240 x 1/8 = $30 • Add overhead and profit: $10 • Insurance company assumes your risk cost of towing: $40 per year
Consequences of Failure Include Both Direct and Indirect Costs • Direct repair costs • Loss of production/revenue • Social costs (traffic, cleanup, health, etc.) • Image repair costs • Legal costs • Fines, penalties
Setting Aside Reserves • Bond Reserve Fund Typically = 25% of Annual Bond Payment • How Much Can Your Organization Afford to Set Aside For Repair and Replacement? • Option = Annual Depreciation Amount
Depreciation $ X = Original Cost of Asset Y = Life Expectancy, Years $X/Y = Annual Depreciation
Example: Pump Station $ 500,000 = Original Cost of Asset 40 = Life Expectancy, Years Depreciation = $500,000/40 = $12,500/year
Asset Life Cycle Cost Example: Deep Well Pump Station • Consider Capital Costs • Consider Annual Operating Costs • Consider Annual Maintenance Costs • Consider Annual Repair & Replacement Costs • Add Costs and Prepare NPV Cost
Asset Life Cycle Cost Example: Deep Well Pump Station • Capital Costs…………………………………..$213,743/yr • Annual Operating Costs………………….$80,000/yr • Annual Maintenance Costs……………..$25,000/yr • Annual Repair & Replacement………...$25,000/yr • Net Present Worth Cost………………..$5,563,331
What Service Levels Provide Lowest Overall Costs? Total Cost Cost Unplanned R&R Planned R&R High Level of Service Low
AM Benefits Add Up. . . USEPA estimates that good AM will result in at least a 20 percent reduction in asset ownership costs
SummaryAsset Management is: • Structured Program • Customer Service Expectations • Planned Maintenance • Setting Aside Reserves • Minimizing Whole Life Costs