Nexus Demonstration

1. Nexus Demonstration See instructions to use this at http://www.oucs.ox.ac.uk/nexus/itss

2. Nexus Fundamentals Rob Eadie Nexus Team

3. Nexus Collaboration Availability Tasks Email Meetings To Dos Room Bookings Scheduling Contacts Sharing Calendar

4. Working with Contact Lists

5. If you… • send email • plan meetings with colleagues • use a shared calendar • forget people from emails • have problems keeping everyone up to date You need distribution lists

6. Typical Department

7. Sending to a distribution list

8. Using Contacts

9. Electronic Business Cards

10. Location of a contact from address details

11. Can give you directions to the contact

12. View by Detailed Address

13. View by Category

14. Journal Entries

15. Creating a Journal Entry

16. Viewing Journal Entries

17. Displaying the Journal button

18. Journal Entries - Automatically Recording

19. Using Email

20. Email Etiquette – Some Tips • Short is sweet • Check your spelling • Make the Subject line meaningful • Watch what you say • Avoid flamming, don’t SHOUT • Check attachments you send for viruses • Protect the privacy of others

21. Effective email Management – Some tips • Create a hierarchy of folders and name them sensibly • Move messages out of the Inbox • Optimise your 2Gb quota - delete emails you don’t require immediately • Use contact lists - avoids misspelling names, stores addresses reliably

22. Instant search facility For Windows XP users, you’ll need to install the Windows Desktop Search component

23. Managing your emails Create some kind of structure

24. Creating a Message Folder Use a meaningful name Move messages in the folder, (drag’n’drop, or with a rule)

25. Recalling sent emails

26. Creating Rules

27. Rules to handle incoming emails

28. Out of office assistant

29. Setting out of office rules You can choose from people in your contact list(s) or from the Global Address List You can set up actions to handle incoming messages You can set up a custom reply

30. Working with Calendars

31. Multiple calendars – side by side

32. Multiple calendars – overlay mode

33. Sharing a calendar

34. Using a specific calendar Tick the calendar(s) you want to work with

35. Creating Appointments

36. Creating appointments Fill in the details to create the appointment When saved, the appointment will appear in the calendar

37. Making appointments private If the calendar is shared, the people you share it with will know you have an appointment, but they will not be able to see any details of the appointment

38. Free and busy times

39. Scheduling Meetings

40. Scheduling meetings • This is where we come back to distribution lists • You can use your distribution list(s) you can plan meeting with people or groups of people from one meeting request • You will be able to see when people are free and so choose a date suitable for everyone • The recipients of you meeting request will then accept, reject or tentatively accept your proposed date

41. Scheduling a meeting

42. Scheduling a meeting

43. Responding to requests You can choose how you want to deal with meeting requests by clicking the appropriate button in the Respond toolbar

44. Tracking meeting responses You can track the progress by opening the event in the calendar and pressing the tracking button

45. Using categories, rules and tasks

46. Using categories to manage items

47. Applying categories to messages Group your messages according to your own categories Rules can be created to attach categories to incoming messages

48. Create a rule to apply a category Incoming messages are tagged with the ITSS-D category

49. To-do bar The To-Do Bar can show your upcoming appointments and flagged items The flags are even shaded—the brighter the flag, the closer you are to the due date of that particular task

50. SharePoint