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SECTION 1 SKILLS Creating and Editing a Document

SECTION 1 SKILLS Creating and Editing a Document. 1.1 Complete the Word Processing Cycle 1.1 Close a Document 1.2 Move the Insertion Point 1.2 Insert and Delete Text CHECKPOINT 1 1.3 Scroll in a Document 1.3 Select, Replace, and Delete Text 1.3 Use Undo and Redo

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SECTION 1 SKILLS Creating and Editing a Document

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  1. SECTION 1 SKILLSCreating and Editing a Document 1.1 Complete the Word Processing Cycle 1.1 Close a Document 1.2 Move the Insertion Point 1.2 Insert and Delete Text CHECKPOINT 1 1.3Scroll in a Document 1.3Select, Replace, and Delete Text 1.3Use Undo and Redo 1.4Check Spelling and Grammar 1.5Use AutoCorrect 1.5Use Thesaurus 1.6Change Document Views 1.6 Find Specific Text CHECKPOINT 2 1.7Find and Replace Text 1.8Use the Help Feature 1.8Print a Document 1.9Create a Document Using a Template 1.10Create a Folder 1.10 Rename a Folder 1.10Save a Document in a Different Format CHECKPOINT 3

  2. Complete the Word Processing Cycle • The process of creating a document in Microsoft Word generally follows a word processing cycle.

  3. Open Microsoft Word 2013 To open Microsoft Word 2013: • At the Windows 8 Start screen, click the Word 2013 tile. Word 2013 tile

  4. Word Document Screen Quick Access toolbar ribbon tabs Title bar File tab insertion point horizontal ruler vertical scroll bar vertical ruler I-beam pointer status bar Taskbar

  5. Options in Backstage Area

  6. Options in Backstage Area…continued

  7. Save a Document To save a document: • Click the Save button on the Quick Access toolbar. • At the Save As backstage area, click the desired location in the middle panel. • Click the Browse button. • Type a file name. • Click Save or press Enter. Save button file name

  8. Open a Document To open a document: • Click the FILE tab. • Click the Open option. • At the Open backstage area, click the desired location in the middle panel. • Click the Browse button. • Double-click the document name at the Open dialog box. Open dialog box

  9. Close a Document To close a document: • Click the FILE tab. • Click the Close option. Close option

  10. Move the Insertion Point

  11. Insert and Delete Text • To insert text, position the insertion point in the desired location and then type the text. • Delete text in a document by pressing the Backspace key or Delete key. • Pressing the Backspace key deletes any characters to the left of the insertion point. • Pressing the Delete key deletes any characters to the right of the insertion point.

  12. CHECKPOINT 1 • How many steps are in the word processing cycle? • 5 • 6 • 7 • 8 • Press this to move the insertion point to the beginning of the document quickly. • End • Home • Ctrl + End • Ctrl + Home Answer Answer Next Question Next Question • This option displays a backstage area that contains options for working with and managing documents. • FILE • HOME • REVIEW • VIEW • Press this to delete any characters to the left of the insertion point. • Delete • Backspace • Ctrl + Delete • Ctrl + Backspace Answer Answer Next Question Next Slide

  13. Scroll in a Document • Use the mouse with the vertical scroll bar to scroll through text in a document. • Scrolling changes the display of text but does not move the insertion point. up scroll arrow vertical scroll box vertical scroll bar down scroll arrow

  14. Select, Replace, and Delete Text

  15. Select, Replace, and Delete Text…continued • Selected text displays with a blue background. • If you select the wrong text and want to deselect it, click in the document. • Pressing the Delete key deletes the selected text. selected text

  16. Use Undo and Redo • Clicking the Undo button reverses the last command or deletes the last entry you typed. • If you click the Undo button and then decide you do not want to reverse the action, click the Redo button. Undo button Redo button

  17. Check Spelling and Grammar To check the spelling and grammar in a document: • Click the REVIEW tab. • Click the Spelling & Grammar button in the Proofing group. • Ignore or change as needed in the Spelling task pane or Grammar task pane. Grammar task pane Spelling task pane

  18. Check Spelling and Grammar…continued

  19. Use AutoCorrect To add an AutoCorrect entry: • Click the FILE tab. • Click Options. • Click Proofing. • Click the AutoCorrect Options button. • Type text in Replace text box. • Type text in With text box. • Click the Add button. • Click OK. • Click OK. AutoCorrect dialog box

  20. Use Thesaurus To use Thesaurus task pane: • Click in the desired word. • Click the REVIEW tab. • Click the Thesaurus button. • Right-click the desired word. • Click Insert. Research task pane

  21. Use Thesaurus…continued To use Thesaurus using the shortcut menu: • Position the mouse pointer on the word. • Click the right mouse button. • Point to Synonyms. • Click the desired word. shortcut menu

  22. Change Document Views To change the view using the VIEW tab: • Click the VIEW tab. • Click the desired view button in the Views group. To change the view using the buttons in the view area: • Click the desired view button in the view area on the Status bar. view buttons on VIEW tab view buttons in view area of Status bar

  23. Change Document Views…continued To hide the white and gray space: • Position the mouse pointer on the light gray space at the top of the page until the pointer turns into the hide white space icon. • Double-click the left mouse button. To redisplay the white and gray space: • Position the mouse pointer on the gray line at the top of the page until the pointer turns into a show white space icon. • Double-click the left mouse button. hide white space icon show white space icon

  24. Change Document Views…continued To change the zoom percentage using the VIEW tab: • Click the VIEW tab. • Click the Zoom button in the Zoom group. • At the Zoom dialog box, click the desired option. To change the zoom percentage using the Status bar: • Position the mouse pointer on the button on the Zoom slider bar. • Drag the button to the desired view percentage. Zoom dialog box Zoom slider bar

  25. Change Document Views…continued To use the Navigation pane: • Click the VIEW tab. • Click the Navigation Pane check box. Navigation pane

  26. Find Specific Text To find specific text in a document: • Click the VIEW tab. • Click the Navigation Pane check box. • Type the text in the search box of the Navigation pane. OR • Click the HOME tab. • Click the Find button. • Type the text in the search box of the Navigation pane. Navigation pane

  27. CHECKPOINT 2 • Clicking this button reverses the last command or deletes the last entry you typed. • Undo • Redo • Erase • Delete • You can use this feature to insert frequently used text. • AutoFormat • AutoCorrect • AutoText • AutoEntry Answer Answer Next Question Next Question • The Spelling & Grammar button is located on this tab. • FILE • HOME • REVIEW • VIEW • By default, a document generally displays in this view. • Read Mode • Outline • Draft • Print Layout Answer Answer Next Question Next Slide

  28. Find and Replace Text To find and replace text: • Click the HOME tab. • Click the Replace button in the Editing group. • Type text in the Find what text box. • Press Tab to move the insertion point to the Replace with text box. • Type text in the Replace with text box. • Click the Replace All button. Find and Replace dialog box

  29. Find and Replace Text…continued Click the More button to expand the Find and Replace dialog box.

  30. Find and Replace Text…continued

  31. Find and Replace Text…continued

  32. Use the Help Feature Help button To use Help: • Click the Microsoft Word Help button. • Click the desired option in the Word Help window. At the Word Help window, you can also type a word or phrase and then press Enter. Word Help window

  33. Print a Document To print a document: • Click the FILE tab. • Click the Print option. • Click the Print button. Print button

  34. Create a Document Using a Template To create a document using a template: • Click the FILE tab. • Click the New option. • Click the desired template or click in the search box, type the desired template name, and then press Enter. • Click the Create button. New option

  35. Create a Folder To create a folder: • Click the FILE tab. • Click the Openoption. • Click the desired folder below the Recent Folders heading. • Click the New folder button in the Open dialog box. • Type a folder name. • Press Enter. New folder button

  36. Rename a Folder To rename a folder: • Click the folder name in the Open dialog box. • Click the Organize button. • Click Renameat the drop-down list. • Type the new folder name. • Press Enter. Rename option

  37. Save a Document in a Different Format To save a document in a different format: • Open the document. • Click the FILE tab. • Click the Save As option. • Click desired folder below Recent Folders heading. • Type a document name. • Change the Save as type option to the desired format. • Click the Save button. Save as type option box

  38. CHECKPOINT 3 • Click this button to expand the Find and Replace dialog box. • Expand • Options • More • Format • The Printoption is located on this tab. • FILE • HOME • REVIEW • VIEW Answer Answer Next Question Next Question • You can press this function key to display the Word Help window. • F1 • F2 • F3 • F4 • This is the name of the default template. • Default • Automatic • Standard • Normal Answer Answer Next Question Next Slide

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