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FY14 Funding Application Workshop Facilities Break Out Session

FY14 Funding Application Workshop Facilities Break Out Session. Specific Information about: Infrastructure Construction Loan Funding And Hardship Subsidy. Welcome!. Introduce Ecology staff Open forum General guidance Individual project introductions Who you represent

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FY14 Funding Application Workshop Facilities Break Out Session

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  1. FY14 Funding Application WorkshopFacilities Break Out Session Specific Information about: Infrastructure Construction Loan Funding And Hardship Subsidy

  2. Welcome! • Introduce Ecology staff • Open forum • General guidance • Individual project introductions • Who you represent • What kind of project(s) you have Ecology Application Workshop

  3. Loan Program • Revolving Fund loan program based on federal capitalization • Some capability to provide subsidy in the case of ratepayer hardship. • Loan Rates • 2.3% for 20 year term • 1.1% for 5 year term. Ecology Application Workshop

  4. Eligible Projects • Planning, Design, Construction • Wastewater and Stormwater infrastructure • CSO, I/I, sewers, lift stations, treatment, conveyance, reclaimed water • On-site Septic System repair/replacement • Large Onsite Septic Systems • 20 years growth capacity • Change orders and bid overruns • Construction administration • Related supplies/tools • Cost effective solutions Ecology Application Workshop

  5. Ineligible Projects • Non clean-water projects (roads, bridges, drinking water, etc.) • Work on private property • Industrial and institutional projects • Water Quantity or Flood Control • Operation and Maintenance costs. Ecology Application Workshop

  6. Coordination with Other Funders • Many other sources of funding • Coordinate funding opportunities and requirements • USDA-Rural Development • Community Development Block Grant • Public Works Trust Fund Ecology Application Workshop

  7. Timelines • November 2, 2012 (5:00PM) – Applications must be in Ecology’s Lacey offices! • February 2013 - Proposed funding list available. • July 1, 2013 – Money available from legislature. Formal offers sent. • December 31, 2013 – Financial Assistance Agreements must be signed. • April 30, 2014 – Project work must be underway. • July 1, 2018 – Project work must be completed. • Ways to expedite your project • Prior Authorization • Interim Refinance Ecology Application Workshop

  8. Questions? Application Requirements Are Next! Ecology Application Workshop

  9. Application Requirements Vary based on type of project and project stage

  10. Step 1: Planning • No prerequisites • The planning project funded must include complete environmental review (SERP) as part of the scope of work* * SERP is required for “Treatment Works” as defined under Section 212 of the Clean Water Act. Ecology Application Workshop

  11. Step 2: Design • At the time of application: • Technical approval of planning document by Ecology • Complete Environmental Review (SERP) • Stormwater: SERP is completed as part of design • Wastewater: SERP is required at the time of application • Cost effectiveness analysis Ecology Application Workshop

  12. Step 3: Construction • At the time of application: • Technical approval of planning document and design document by Ecology • Complete environmental review (SERP) • Cost effectiveness analysis • Wastewater Projects: Federal Cross Cutting requirements for projects prior to signing the loan agreement. Ecology Application Workshop

  13. Step 4: Design & Construct • Total project cost $5M or less • At the time of application: • Technical approval of planning document by Ecology • Complete environmental review (SERP) • Stormwater: SERP is completed as part of design • Cost effectiveness analysis • Federal Cross Cutting requirements for wastewater projects prior to reimbursing for construction activities. Ecology Application Workshop

  14. State Environmental Review Process (SERP) • Complete and well documented SEPA process. • Keep Ecology involved throughout the process to ensure that Ecology can concur with the SEPA lead agency’s determination. • Consideration Of Alternatives and Cost Effectiveness Analysis. • Opportunity for public input including at least one public meeting. • Discussion of project alternatives. • Environmental consequences of the project. • Financial and rate impacts of the project. • Ecology’s involvement in the process and concurrence with the final determination. Ecology Application Workshop

  15. State Environmental Review Process (SERP) • Required to apply for design or construction projects • SERP is separated from the Federal cross cutting requirements • Ecology can adopt NEPA to satisfy SERP requirements. • SERP guidance available on Ecology website • Questions? Contact ECY SERP coordinator Alice.Rubin@ecy.wa.gov 360-407-6429 Ecology Application Workshop

  16. Federal Cross Cutting Requirements • The National Historic Preservation Act • Protection of Wetlands • Flood Plain Management • The Farmland Protection Policy Act • The Coastal Zone Management Act • Environmental Justice • The Wild and Scenic Rivers Act • The Endangered Species Act • The Magnuson-Stevens Act (Essential Fish Habitat) • The Clean Air Act • The Safe Drinking Water Act (Sole Source Aquifers) Ecology Application Workshop

  17. Requirements for funded projects • Comply with conditions of SERP and Cross cutters • Applicant must be in compliance with the Growth Management Act (GMA) before finalizing agreement. • Federal Davis-Bacon wage law • Federal Disadvantaged Business Enterprise • Federal Equal Employment Opportunity • Federal debarment and transparency • State procurement requirements • Investment Grade Efficiency Audit Ecology Application Workshop

  18. Investment Grade Efficiency Audits • IGEA will become a condition of your loan and grant agreements. • State Legislative condition for Ecology, Health, and Public Works Board funding • Applied to FY12 and FY13 funds • At this time we are assuming the legislature will keep the requirement. • Identify energy savings in your Facility • Peer Review (value engineering) of design. • Audit the existing facility for energy projects. • GA offers Audits through the ESPC (Energy Savings Performance Contracting) program • Alternative Contracting with guaranteed performance. • Preliminary audits available free of charge. Ecology Application Workshop

  19. Subsidy Additional subsidy is available for existing residential need in communities facing hardship as a result of the project. Ecology Application Workshop

  20. Subsidy – Existing Residential Need • Portion of project serving existing population • NOT growth • NOT industrial capacity • NOT institutional capacity Ecology Application Workshop

  21. Subsidy – Hardship Communities with a population of 25,000 or less, where sewer rate would be more than 2% of the median household’s income as a result of the project, before receiving Ecology subsidy. Ecology Application Workshop

  22. Hardship – Median Household Income (MHI) • Table in the funding guidelines • Data from the American Community Survey • Well conducted income surveys are also acceptable Ecology Application Workshop

  23. Hardship – Rate Impact To Residential Sewer Customers • Ecology does not set your sewer rates. • Rate structure and local subsidies are local decisions • The Hardship calculation uses an averaged sewer rate based on SRF financing. • Existing debt, new debt, existing O&M, new O&M • Less sewer rates from industries • Divided by the number of residential accounts • Equals the hardship analysis rate • Hardship Analysis Form Ecology Application Workshop

  24. Hardship. • Calculated rates more than 2% of MHI are considered a hardship on the residential rate payer. • 2%-3% of MHI • 1.5% interest loan • up to 50% subsidy for existing residential need ($5M cap) • 3%-5% of MHI • 0.8% interest loan • up to 75% subsidy for existing residential need ($5M cap) • 5% or more of MHI • 0% interest loan • up to 100% subsidy for existing residential need ($5M cap) Ecology Application Workshop

  25. Questions? The Application is Next! Ecology Application Workshop

  26. We’re Half way done… Stretch? Take a Break? Power Straight Through? Ecology Application Workshop

  27. Application Part 1 – Not Scored Part 2 – Scored

  28. Part 1; Q1-6 Project and Contact Information. • Project Title • Applicant Name • Tax ID number • Signatory contact information. • Project Manager contact information. • Financial contact information. Ecology Application Workshop

  29. Part 1; Q7-9 • Q7 Project Information • System Population and Project Population • Q8 Project Duration • Start Date • End Date (5 years maximum) • Initiation of Operation Date. • Q9 Water Body and Water Quality needs Ecology Application Workshop

  30. Part 1; Q10 PROJECT CATEGORY Sub-questions only apply to project specific categories. Depending on your project category, you will fill out only one of these questions. Check the project category for this PROJECT: • Nonpoint Source Activity (answer question 10A) • On-Site Septic System (answer question 10B) • Stormwater (answer question 10C) • Wastewater Facility (answer question 10D) Ecology Application Workshop

  31. Part 1; Q10b. ON-SITE SEPTIC SYSTEM Projects • Type of project.  Ecology Application Workshop

  32. Part 1; Q10C. Stormwater Projects • Type of project.  • Project phase • Pre-construction? Ecology Application Workshop

  33. Part 1; Q10D. Wastewater Facility Projects • Type of project.  • Project phase • Hardship? Pre-construction? Ecology Application Workshop

  34. Part 1; Q11. GREEN PROJECT ELIGIBILITY • Green Infrastructure • Energy Efficiency • Water Efficiency • Environmentally Innovative • Describe eligible project components and costs Ecology Application Workshop

  35. Part 1; Q12. FUNDING REQUEST • Total PROJECT Cost (for this scope of work) • Eligible PROJECT Cost (Total project cost less ineligible items) • Total Ecology Funding Request (Amount you want from Ecology) • Ecology Loan Funding Request (Facilities enter the total funding request) • Ecology Grant Funding Request(Facilities enter 0) • Other Funds committed to PROJECT (Only if the funds are secured.) Ecology Application Workshop

  36. Part 1; Q13-15. • Q13 Refinance • If refinancing past debt, do not complete Part 2. • Q14 Brief Narrative Description of the Project • This description is published. • Q15 Application Certification • Legally authorized signatory Ecology Application Workshop

  37. Part 2 Eight questions: 1: Scope of Work (up to 250) 2: Proposed Budget (up to 150) 3: Water Quality and Public Health Improvements(up to 250) 4: State and Federal Requirements (up to 100) 5: Project Team (up to 50) 6: Project Development/Local Support (up to 75) 7: Readiness to Proceed (up to 75) 8: Ratepayer Impact (up to 50) _______________ Total: Up to 1000 Ecology Application Workshop

  38. Part 2; Q0. EXECUTIVE SUMMARY In 250 words or less, describe the problem to be addressed, the scope of the project, its water quality benefits, and how the project addresses the identified problem. Ecology Application Workshop

  39. Part 2; Q1. SCOPE OF WORK Ecology Application Workshop

  40. Part 2; Q1. SCOPE OF WORK Hints for better scores: • Clearly describe the work you will do (and how it creates a water quality or public health benefit) • Why are you hiring an engineer? • What will the Contractor actually build? • Are your staff doing any of the work? • Always include a map. • The scope is the basis for any offer of funding. • Use numbers if you have them. Ecology Application Workshop

  41. Part 2; Q2. PROPOSED BUDGET Ecology Application Workshop

  42. Part 2; Q2. PROPOSED BUDGET Hints for better scores: • Make sure scope of work items match budget items. • YOU MUST attach detailed cost estimates and engineering proposals. • Prove the cost estimates are solid. Ecology Application Workshop

  43. Part 2; Q3. WATER QUALITY AND PUBLIC HEALTH IMPROVEMENTS Ecology Application Workshop

  44. Part 2; Q3. WATER QUALITY AND PUBLIC HEALTH IMPROVEMENTS Hints for better scores: • WATER QUALITY and PUBLIC HEALTH! • Focus on the water body. • Think about how you can document success. • Provide Long term, sustainable improvements. • Don’t overstate project benefits. Ecology Application Workshop

  45. Part 2; Q4. COORDINATION WITH STATE AND FEDERAL PRIORITIES Ecology Application Workshop

  46. Part 2; Q4. COORDINATION WITH STATE AND FEDERAL PRIORITIES Hints for better scores: • Don’t forget greenhouse gas emissions (both applicant policies and design elements) • Look at all parts of the permit. Ecology Application Workshop

  47. Part 2; Q5. PROJECT TEAM Ecology Application Workshop

  48. Part 2; Q5. PROJECT TEAM Hints for better scores: • Focus on project roles not resume’s • Include team members for all elements of the project. Ecology Application Workshop

  49. Part 2; Q6. PROJECT DEVELOPMENT AND LOCAL SUPPORT Ecology Application Workshop

  50. Part 2; Q6. PROJECT DEVELOPMENT AND LOCAL SUPPORT Hints for better scores: • Describe the planning process (including public outreach). • Develop citizen and rate-payer support . Ecology Application Workshop

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