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AmeriCorps The Data Collection Dilemma: Which Method is Best for You?. July 2006 By Nouha Shwehdi & Ruby Camacho. Note cards- Please write down the problems you currently face with data collection & reporting Introductions Goals and Objectives of session:

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AmeriCorps The Data Collection Dilemma: Which Method is Best for You?

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Americorps the data collection dilemma which method is best for you l.jpg

AmeriCorps The Data Collection Dilemma: Which Method is Best for You?

July 2006

By Nouha Shwehdi & Ruby Camacho


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Note cards- Please write down the problems you currently face with data collection & reporting

Introductions

Goals and Objectives of session:

  • Determining the purpose of data collected

  • Effective communication strategies

  • To present alternative methods of collecting data

  • Efficient and effective ways to compile your progress report data

    What skills will attendees learn:

  • Gathering data efficiently

  • Using free online survey resources to fit your organization

  • Effectively brining all data together

  • Making sense of it all


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IntroductionsWho we are & Who we work with ?

University of Illinois at ChicagoCenter for LiteracyAmeriCorps Project MOREFAST/CCEE


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Chicago Center for Early Education (CCEE)

Goals

  • Enhance the quality of early childhood programs by providing resources and networking opportunities for teaching staff

  • Increase the support available to parents on childcare and parenting issues and

  • Promote the use of technology to access information and resources for families and young children.

    Resources Available

  • Comprehensive collection of materials on early childhood issues including books, periodicals, reports, activity boxes, audio and video tapes, and computer software.

  • Teacher/parent workspace

  • Laminator, scanner, bookbinder, paper trimmer, and letterpress to create materials for use at home or in the classroom.

  • Training/meeting area.

  • 15-station computer lab


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Activity-

“Knots of People”


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Data Collection

What type of data does your organization collect?

  • Volunteer information (how many, hours served, attendance)

  • How many people has your organization served

  • Sign-in sheets (also tracks visitors)

  • Member hours (timesheets)

  • Student progress (test scores, writing scores)

  • Workshop Feedback (how many were conducted, evaluations, surveys)

  • Member Files

    • Personal Information

    • Evaluations


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Common Methods Used For Data Collection

  • Logs and tallies

  • Excel spreadsheets

  • Timesheets

  • Others????


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Challenges of Data Collection

  • Discuss Note cards

    • Accuracy

    • Ability to manage data

    • Communication

    • Others


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Sample Data Collection MethodsMember Hours


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Member Timesheets Continued


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Member Evaluations


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On-Line Reporting System


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On-Line Reporting System Continued


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On-Line Reporting System Continued


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Pros

-data is accessible from any computer with internet access

-data can be sorted in a variety of ways

-excel sheets are generated

-totals are retrieved easily

Cons

-human input errors

-staff’s phobia with reporting systems

-staffs familiarity with navigating the site

-inputting data in a timely manner

Using an On-line systemPros & Cons


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Free Internet Resources

Benefits of surveymonkey.com- free

- useful to obtain feedback


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Survey Monkey

  • Statistics/Results

  • Creating evaluation surveys


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Members Files

  • What documents are necessary?

  • What can be thrown out?


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Summary

  • There are various methods of collecting data.

    • What methods will work best for your organization?

  • Think about the skills required to collect the data.

    • Is the person collecting the data comfortable using a particular software program/method?

  • Decide what items are really necessary and which can be eliminated.


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Any questions?Suggestion?

Thank you for your time 

Nouha Shwehdi [email protected]

Ruby Camacho [email protected]

University of Illinois at Chicago

AmeriCorps Project MORE

FAmily STart Learning Centers

1640 W. Roosevelt Rd, Room 646 (M/C 148)

Chicago, IL 60608

Phone: 312-355-4227

Fax: 312-996-9102


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