NCACVA Spring Conference. NCD Break out. March 18, 2014. TOPICS. Weekly clock hours of attendance Standards of progress Pro Rata Refund Leave of Absences (LOA) MISC. Weekly Clock Hour Attendance.
NCD Break out
March 18, 2014
There has been discussion among the four Regional Processing Offices, the SAAs and VA Central Office regarding the reporting requirements for NCD clock hour programs.
Previously, SCOs were instructed that anytime a student doesn't attend the certified number of clock hours per week you were to “adjust” the cert in VA Once to reflect the change in clock hours per week.
VA has reinterpreted their view on the reporting requirements for NCD clock hour programs. Although this is subject to further change based on clarification from VA Central Office, you should begin to follow these instructions immediately.
If the student is not meeting attendance and/or progress standards you will terminate the student’s certification
Progress standards may be based on:
grade point average,
Requirements or a combination
You will process a Pro Rata Refund
approved by the SAA, and listed in your approval letter
Nonaccreditedschools must refund T&F on a pro rata basis when VA students withdraw or do not enroll after paying for courses, in whole or part
Ex: A program is approved for 1500 total clock hours & costs $10,000
The student completed 1000 total clock hours
1000/1500 = .6666 or 67%
$10,000 x 67% = $6700
The school keeps $6700
The school refunds $3300 to the student
Any debt with VA is the student’s responsibility
If a student takes a Leave of absence you have to report the LOA to VA.
For a NON CH33 you will:
For CH33 you do not want to terminate the cert as it causes issues with T&F payments and debts in the VA system