CAUBO. Imaging: Document Management & Workflow June 26, 2007 - Charlottetown, P.E.I. Panelists. Germain Tremblay, Director Finance & Awards Administration, NSERC/SSHRC Ken Chasse, Barrister & Solicitor - eVida Group
Imaging: Document Management & Workflow
June 26, 2007 - Charlottetown, P.E.I.
Average AP Department in a $1 Billion Company
If the original paper documentation still exists, then electronic document images are merely copies
Manuel of Good Practices (November 2003)
CGSB - 10 Points of Evidence
Judging the Integrity of an Electronic Records system.
AP entry and linking of record to image
Document tracking capabilities
Document Management and WorkflowsCAUBO Conference – June 26, 2007
Germain Tremblay, Director, Finance and Awards Administration Division, NSERC/SSHRC
Source: CRA, IC05-1 on Electronic Record Keeping, June 2005
As outlined in the MOU, the institution should have in place:
A good control framework will ensure that:
Supporting document requirements:
The institution must have a process in place to ensure that:
Imaging and Electronic Records – The Legal IssuesBy: Ken Chasse, LL.BBarrister & SolicitorMember of the Law Society of Upper Canada and Law Society of British ColumbiaCAUBO Conference, Charlottetown, P.E.IJune 26, 2007
Validation of Electronic Records Management Program with Legal Requirements
1. The laws of evidence applicable to electronic and paper records;
2. National Standards of Canada concerning electronic records;
3. The records requirements of government agencies, such as the Canada Revenue Agency;
4. The electronic commerce legislation;
5. The privacy laws;
6. The guidelines for electronic discovery in legal proceedings.
(a) electronically-produced records are to have equal status in law to original paper records
(b) original paper records can be disposed of once their electronic form is stored in a secure records management environment.