November 13, 2012 3:00 – 4:00 pm ET

1. Trade Adjustment Assistance Community College and Career Training (TAACCCT)Round 2 Grantee Orientation November 13, 2012 3:00 – 4:00 pm ET

2. Welcome to Workforce3 One!

3. Submitting Questions: Open Chat Drop-Down Menu • To submit a question, type the question in the text field and press your Enter/Return key. • Please enter the name to whom the question is directed. • To send questions only to the presenters, select Presenters from the drop-down menu before pressing your Enter/Return key. • Change Text Size and Chat Color… Text Field

4. Practice In the Chat Room, please type the name of your organization, your location, and how many people are attending with you today.

5. WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

6. Presenters • Jen Troke • Program Manager, Division of Strategic Investments • Sharon Leu • Workforce Analyst, Division of Strategic Investments • Kendra Nissley • Workforce Analyst, Division of Strategic Investments • Melissa Abdullah • Grants Specialist, Office of Grants Management • Steve Rietzke • Grant Officer, Office of Grants Management

7. Today’s Agenda Welcome to ETA! Program Overview Communication Plan Grant Package Reporting Requirements Next Steps

8. Introductions Employment and Training Administration (ETA) National Office Program Office – Division of Strategic Investments (DSI) Grant Office – Office of Grants Management (OGM) Regional Office Federal Project Officer (FPO)

9. National Office The Program Office has several functions: • Supports Federal Project Officers (FPOs) • Provides Technical Assistance • Creates peer learning opportunities • Coordinates product submissions and dissemination • Periodically requests additional information about your grant

10. National Office The Grant Officer performs official grant duties: • Maintains official grant documents such as modifications, no-cost extensions, and other relevant documents • Approves all purchases over $5,000 • ETA Grant Officer: Steve Rietzke The Office of Grants Management (OGM) also provides guidance on policy issues and training on fiscal and administrative requirements.

11. National Office Office of the Chief Evaluator • Conduct the TAACCCT National Evaluation • Oversight of Contractors: Urban Institute, Capital Research Corporation, George Washington University, Jobs for the Future • Main Goals: • Identify Potentially Promising Practices • Provide technical support to 3rd party evaluations through peer learning, webinars, etc. • Conduct National Outcome Analysis DOL Project Officer: Erika Liliedahl

12. Regional Office Role

13. Program Overview • $500 million in FY12 grant funds • To expand and improve the ability of eligible institutions to deliver education and career training programs • Capacity Building + Training • Five Core Elements • Evidence Based Design • Stacked and Latticed Credentials • Strengthen Online and Technology-Enabled Learning • Transferability and Articulation • Strategic Alignment

14. Program Overview • Awards to institutions of higher education and consortia of two or more individual eligible institutions • Includes public, proprietary, or other non-profit educational institutions • 27 Consortium Awards, 27 Single Institutions, 25 State Selected Awardees • Period of performance is 48 months • Year 1 through 3: Program Development • Year 4: Data gathering, reporting, evaluation ONLY

15. Overview of Grantees

16. Overview of Grantees • Industry of Focus

17. Communication Plan From: ETA, To: You Your FPO Grantee Community of Practice ETA Website: www.doleta.gov/taaccct TACT mailbox From: You, To: ETA Contact your FPO TACT Mailbox: taaccct@dol.gov

18. Team Communications & Support Main Point of Contact (POC) • Receives communication from ETA • Responsible for sharing information with project team and consortium members • Note: Changing signature authority requires a formal grant modification Write to us! taaccct@dol.gov • Grant name/Project name/Round • Specific question or request • Copy your FPO!

19. Keeping in touch Any time the main point of contactfor your grant changes, please remember to alert your Federal Project Officer (FPO) and National Office staff FPOs and the National Office regularly send out email blasts to grantees Please make sure your email system does not confuse our communication as spam.

20. TAACCCT Webpage TAACCCT webpage: http://www.doleta.gov/taaccct • One-Pagers • SGA and Amendments • Redacted copy of Technical proposal was due to ETA Nov 1, 2011

21. Community of Practice TAACCCT Community of Practice: https://etagrantees.workforce3one.org/ • Resources • Technical Assistance Materials, training modules, FAQs • TAACCCTitioners Monthly

22. The Grant Award Grant Award Letter Grant Agreement - Notification of Award Obligation Application for Federal Assistance SF-424 Administrative Costs Solicitation Part I - Statement of Work Part II - Budget Information – SF424a Part III - Assurances /Certifications Part IV - Special Clauses and Conditions

23. Grant Award Letter Acknowledgements of Award Payment Management System • Information and forms on www.doleta.gov/grants under Payment Information ETA’s on-line Grantee Fiscal Reporting System • ETA 9130 • Information to access system on www.doleta.gov/grants under Financial Reporting Passwords/PINs are sent separately after supplying the necessary information Once you receive this please DO NOT LOSE IT!

24. Grant AgreementNotification of Award Obligation Project Title – Trade Adjustment Assistance Community College and Career Training Grant Program (TAACCCT) Grant Awardees' Identifying Information DOL Identifying Information • Agreement # TC-2XXXX-12-60-A-XX Period of Performance Award Amount Regulations and Cost Principles Signatures

25. Notification of Award ObligationRegulations & Cost Principles Code of Federal Regulations (CFR) can be found at: http://www.gpoaccess.gov/cfr/index.html Uniformed Administrative Requirements • 29 CFR Part 95 - Institutions for Higher Education • 29 CFR Part 97 - State/Local Governments and Indian Tribes Cost Principles • 2 CFR 220 (OMB Circular A-21) – Educational Institutions • 2 CFR 225 (OMB Circular A-87) – State/Local Government, Indian Tribes • 2 CFR 230 (OMB Circular A-122) – Non-profit Organizations

26. Application for Federal Assistance SF-424 Submitted by grant applicant Incorporated in grant packet

27. Statement of Work and Budget Grantee’s original proposal • Technical Proposal • Abstract • Employer letter(s) of commitment • Consortium Agreement (consortia only) • Evaluation Plan Budget Information • SF-424A • Budget Narrative and Evaluation Budget Narrative

28. Special Clauses and Conditions Special Clauses • Budget Line Item Flexibility • Indirect Cost Rate and Cost Allocation Plan Special Conditions • Federal Project Officer • Equipment • Program Income • Intellectual Property Rights • Evaluation • Reports, Quarterly Financial and Performance Reports

29. Equipment Purchases • Equipment purchases with a per unit acquisition cost of $5,000 or more, and a useful life of more than one year need prior approval from Grant Officer. • Submit a detailed equipment purchase list with descriptions of each item to your Federal Project Officer (FPO) for review. Failure to do so will necessitate approval of equipment purchases on an individual item basis. • Your FPO will review the items and submit the list for approval. A modification to your grant will be processed approving the equipment purchases.

30. SOW Review Round 2 grantees ONLY Letters detailing potential issues in your SOW sent by late November Review of SOW, budgets, other attachments • 30 days to respond • Assistance from FPO, DSI, and OGM Review of Program Outcomes • Mathematical accuracy • 30 days to respond • Assistance from FPO and DSI Review of Program Evaluation Plans • Expert panelist comments • 30 days to respond • Assistance from DSI and CEO (contractors)

31. State-Designated Eligible Institutions For 25 State Selected Awardees Only Implementation Plan, Abstract and Project Site Location Form due by Nov 30, 2012 • Budget Narrative also due • If changes to original budget are necessary, also submit a revised SF-424A Evaluation Plan and Budget Narrative due by Dec 31, 2012 Resources: https://etagrantees.workforce3one.org/page/resources/1001229832509167566 All items are due to taaccct@dol.gov and your FPO

32. The Value of Reporting Reporting successes of high profile programs to Congress, Administration, OMB, GAO, etc. Demonstrating Grant Outcomes to investors and partners Illustrating Return on Investment (ROI) to employer partners Building additional strategic partnerships and leveraging resources Sustainability of the project and partnership Continuously improving program to meet the needs of participants

33. Reporting Requirements TAACCCT grantees are required to submit reports Quarterly and Annually to ETA These reports are: • Quarterly Narrative Progress Reports (QNPR) • Annual Performance Reports (APR) • Quarterly Financial Report (ETA-9130)

34. Quarterly Progress Report Each grantee must submit a Quarterly Progress Report (QPR) • Due no later than 45 days after the end of a quarter • More information and training will be provided

35. Annual Performance Report Each grantee must submit an Annual Performance Report (APR) that reflects the longer-term outcomes of program participants and a comparison cohort • Collects aggregate year-by-year information on all participants • Due annually; first annual report is due November 14, 2013

36. Key Dates Grant Start Date: • October 1, 2012 1st quarterly narrative progress report: • Due February 14, 2013 1st quarterly financial report: • Due February 14, 2013 1st annual performance report due: • Due November 14, 2013 Grant End date: • September 30, 2016

37. Immediate Next Steps For the 54 Awardees SOW Review – cost and compliance items Performance Review – outcomes items Project Evaluation Review Equipment purchase list For the 25 State Selected Awardees: Develop SOW Develop Project Evaluation Plan

38. Next Steps – Upcoming TA Training Series • Under development • Reporting (performance and financial reports) • Cost principles and Uniform Administrative Requirements All Grantee Convening • Early 2013 • Washington, DC

39. Questions? Please enter any questions you may have into the chat screen. We hope to take as many of these questions as time permits. If we do not answer your question live today, please be assured that we research the answer to your question and follow-up with you through your FPO after this orientation. Thank you and Good luck!

40. THANKS! www.workforce3one.org