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KLARA chemical inventory 2013. Ulrika Olsson. How do I find KLARA – alternative 1. www.ki.se – internwebben – Choose system/tool – Chemical index Klara. How do I find KLARA - alternative 2. www.ki.se – internwebben – At work– Laboratory safety . KLARA – different kind of users.

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Klara chemical inventory 2013

KLARA chemicalinventory 2013

Ulrika Olsson


How do i find klara alternative 1
How do I find KLARA – alternative 1

  • www.ki.se – internwebben – Choose system/tool – Chemical index Klara

Ulrika Olsson Karolinska Institutet 2013


How do i find klara alternative 2
How do I find KLARA - alternative 2

  • www.ki.se – internwebben – At work– Laboratory safety

Ulrika Olsson Karolinska Institutet 2013


Klara different kind of users
KLARA – different kind of users

  • Local administrator (usually 1-2 at each department)

  • Manager for chemical inventory

  • Manager for risk assessment

  • Rights to read

    Anyone at KI (with correct IP number) can search the chemical database.

Ulrika Olsson Karolinska Institutet 2013


Klara start page
KLARA – start page

Select language

Search for products/chemicals

Ulrika Olsson Karolinska Institutet 2013


Logged in
Logged in

  • My department

  • Year

  • Information

  • Change password

  • Search in chemical database

  • Chemicals

Ulrika Olsson Karolinska Institutet 2013


Logged in1
Logged in

  • Change password

  • Important with a valid e-mail!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database
KLARA – chemical database

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database1
KLARA – chemical database

  • Search:

  • Name

  • CAS number

  • Structure

  • Search result:

  • Reviewed products

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database2
KLARA - chemical database

  • Search with structure:

  • Substructure

  • Exact structure

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database3
KLARA - chemical database

Search with CAS

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database4
KLARA - chemical database

  • Search result:

  • Product (bold) at different concentrations and dilutions

  • Synonyms (normal)

  • Concentrations are given in intervals.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database5
KLARA - chemical database

Product name:

If complicated name or nomenclature, search with part of the name

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database6
KLARA - chemical database

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database7
KLARA - chemical database

Previous SDS

  • Different suppliers

  • Swedish and English

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database8
KLARA - chemical database

The local administrator can find out where the product is located.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database9
KLARA - chemical database

Dimensions

12 labels on each sheet

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database10
KLARA - chemical database

Sometime there is not space enough for the note because of

P-statements/Safety advice phrases.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database11
KLARA - chemical database

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database12
KLARA - chemical database

Now there is space for the note!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database13
KLARA - chemical database

If you choose to print 12 labels

Ulrika Olsson Karolinska Institutet 2013


Klara chemical database14
KLARA - chemical database

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory
KLARA – chemical inventory

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory1

KLARA-nyheter!

KLARA - chemical inventory

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory2
KLARA - chemical inventory

Serch and make lists in your own register!

My chemical register

Reports

Instruction!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory3
KLARA - chemical inventory

Start the inventory by clicking on your group.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory4
KLARA - chemical inventory

Copy products with amounts from last years inventory.

Products that have been registered during the year will also be copied, but not with amounts.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory5
KLARA - chemical inventory

Chemicals in the actual room

Search for products

Inventory status

Premises in different buildings

Discard products from your register, which can be done any time during the year.

Discarded products will be placed here.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory6
KLARA - chemical inventory

  • Click on a product :

  • Amount and unit

  • Supplier

  • Note

  • Inventory, annual use, purchase, max storage

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory7
KLARA - chemical inventory

  • Purchase and Annual use : registered during the year alternatively at the inventory (go back to previous year)

  • Max storage:an estimated maximal amount that you might have the whole, or part of, the year.

Reports and licienses

Fire safety and licienses

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory8
KLARA - chemical inventory

Choose from existing suppliers (or choose “other”).

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory9
KLARA - chemical inventory

A product can be registered as both volume or mass but is then considered to be two different products in KLARA.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory10
KLARA - chemical inventory

Structure!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory11
KLARA - chemical inventory

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory12
KLARA - chemical inventory

I can choose to show sums

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory13
KLARA - chemical inventory

It is possible to transfer products between the different premises (within the group).

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory14
KLARA - chemical inventory

Choose the product(s) you want to move. Click ”Next”.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory15
KLARA - chemical inventory

Choose what premises you want to move your chemical to. Click ”Next”.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory16
KLARA - chemical inventory

Check if the transfer data is correct before you click ”Transfer”.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory17
KLARA - chemical inventory

Done!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory18
KLARA - chemical inventory

Choose campus

Before you start to make a chemical register you have to create premises (if you don’t have it already) or, perhaps, for some reason, you need to make an additional one…

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory19
KLARA - chemical inventory

Choose building

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory20
KLARA - chemical inventory

Choose among existing floors and rooms or create new ones.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory21
KLARA - chemical inventory

To create a room on a new floor, you first have to create (save) a floor.

If you don't see the ”Save” button, just broaden the margin

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory22
KLARA - chemical inventory

Floor 11 is created and now it is possible to create rooms on that floor (by clicking “Add” again).

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory23
KLARA - chemical inventory

Name the room (with correct room number, which is given at the physical door/entrance). ”Save”

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory24
KLARA - chemical inventory

Here is the new premise!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory25
KLARA - chemical inventory

Now the new room can be found among the other premises!

The symbol to the right of the room means that the room is empty and can be deleted. If you want to delete a room that holds products, all chemicals need to be discarded before you can delete the room.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory26
KLARA - chemical inventory

Now I can start to put chemicals in my premises, or I can choose to create Storage (fridge, cabinet, shelf).

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory27
KLARA - chemical inventory

Fridge 1 is created, click ”Close”.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory28
KLARA - chemical inventory

Now I am ready to add chemicals!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory29
KLARA - chemical inventory

Here it is shown what premise you are located in, where the chemicals will be stored.

  • Perform a search for products in KLARA using:

  • Name

  • CAS number

  • Ordering number

  • KLARA number

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory30
KLARA - chemical inventory

A search with name results in products, synonyms, different concentrations, dilutions and analogs.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory31
KLARA - chemical inventory

A search with CAS results in products of different dilutions as well as synonyms.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory32
KLARA - chemical inventory

If your product can´t be found in KLARA, click on ”product not on the list” in order to add it to the database.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory33
KLARA - chemical inventory

Add CAS number. Click ”Next”.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory34
KLARA - chemical inventory

Here you can choose from suppliers that´s already registered i KLARA. Find your supplier (or ”Other”) and click ”Next”.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory35
KLARA - chemical inventory

This is where you add information about your supplier is if you couldn't find your supplier in the list (i.e. ”Other”).

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory36
KLARA - chemical inventory

After supplier information it is time to classify you product. The new pictograms (CLP) are found below the old ones.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory37
KLARA - chemical inventory

Finally, you can add a note, for example ordering number!

Products that are added to the database have to be reviewed before they become approved (“green”). Therefore, all information you can supply is information that support and simplify this process!!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory38
KLARA - chemical inventory

After you have saved the product you should add a SDS!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory39
KLARA - chemical inventory

For detailed information about products in your search result, click ”i”.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory40
KLARA - chemical inventory

This is the same information as in the chemical database.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory41
KLARA - chemical inventory

Under ”classification” you find a lot of information, and also links to different databases and homepages, where you can search for further information if desired!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory42
KLARA - chemical inventory

  • Choose your product and then:

  • Inventory, purchase, annual use or max storage.

  • Supplier

  • Amount and unit

  • Storage

  • Note, buyer etc.

”Save”

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory43
KLARA - chemical inventory

The product is now registered as inventory. Perhaps this is a product that also have to be registered with ”max storage”?!

It is possible to make modify the transactions, just click on it and make the changes you whish (with the exception from ”inventory”, which can only be changed during the inventory period).

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory44
KLARA - chemical inventory

All modifications are registered with date and initials.

When you are finished with this specific product , click ”Cancel” (= close)

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory45
KLARA - chemical inventory

Here is the added product!

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory46
KLARA - chemical inventory

If you click ”show sums”.

Ulrika Olsson Karolinska Institutet 2013


Klara chemical inventory47
KLARA - chemical inventory

  • Red products in the register are ”KI phase-out products”.

  • Gray products in the register are ”Archived products”.

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports
KLARA – lists and reports

Here you can make lists from your own register, for example to post on your chemical storage or use as a inventory tool.

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports1
KLARA – lists and reports

Make your choises and then click ”Show report” (or Excel).

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports2
KLARA - lists and reports

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports3
KLARA - lists and reports

Search for products in your own register by choosing from different criteria.

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports4
KLARA - lists and reports

You can also search by structure (did not fit in this window)

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports5
KLARA – lists and reports

Reports and results!

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports6
KLARA – lists and reports

Lists for different classes and groups of products in the own register.

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports7
KLARA – lists and reports

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports8
KLARA – lists and reports

Choose a criteria

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports9
KLARA – lists and reports

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports10
KLARA – lists and reports

Choose a list and then “Show result” (or Excel).

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports11
KLARA – lists and reports

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports12
KLARA – lists and reports

Excel-file! Here you can continue working with your list and add more information, for example names of persons, exposure levels etc.

Be aware that you actively have to save as an Excel-file when you save it to your computer!

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports13
KLARA – lists and reports

Reports with specific choices, for example lists of different components (in mixtures/kits).

Ulrika Olsson Karolinska Institutet 2013


Klara lists and reports14
KLARA – lists and reports

Make your choices 1-3 and then “Report” (4).

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Klara lists and reports15
KLARA – lists and reports

Calculation result!

Ulrika Olsson Karolinska Institutet 2013


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