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Introduction to Operational Planning

Introduction to Operational Planning. Thursday, 29 July 2009. Contents. Operational Planning Games-time Period Operational Planning Process Functional Ops Plan (FOP) Draft v1 Content Process Decision - Making. Operational Planning.

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Introduction to Operational Planning

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  1. Introduction to Operational Planning Thursday, 29 July 2009

  2. Contents • Operational Planning • Games-time Period • Operational Planning Process • Functional Ops Plan (FOP) Draft v1 • Content • Process • Decision - Making

  3. Operational Planning Plan everything that is needed to operate the Games • Services • Staff • Stuff • Space (Function Operations) (Workforce) “The Four S’s” (FF&E, Technology) (Overlay) Functional Operational Planning “2 Major Planning Streams” Venue Operational Planning

  4. Games-time Period The period the GOC offers services to external clients 20 June – 6 July 2011 For a few functions, there are exceptions to this rule, i.e. Torch Run SOV Opens – Arrival of first delefations Opening Ceremony SOV Closes – Last delegations departed Closing Ceremony Host Town Program begins End Start June 20 4 July 6 July June 22 June 26

  5. Games Planning Process Games Time Period TEST EVENTS TEST EVENTS PLANNING FUNCTIONAL OPERATING PLAN x ?? – DRAFT FUNCTIONAL OPERATING PLAN x ?? – V1 FUNCTIONAL OPERATING PLAN x ?? – FINAL FUNCTIONAL OPS PLANNING VENUE OPERATING PLAN V1 x ? Replicate Model Venue Ops Plan x ? venues MODEL VENUE OPERATING x 1 VENUE OPERATING PLAN x ? - FINAL VENUE OPS PLANNING

  6. FOPs/Drafts v1 - Content • Scope • What activities/Services offered (including to whom) • Where • How • When • Whose involved • Planning Assumptions • TEs activities scope • Resources/Timelines Update

  7. FOPs/Drafts v1 - Process

  8. FOPs/Drafts v1 - Decision Making Core Planning Team Senior Management Ops group President ED • Planning • HR • VOL • Finance • Venues/Test Events • Games Services • Technology • NSE (Host Town Program) EC

  9. Issues & Actions • Define gaps on key functional representatives i.e. Delegation Services and propose solution on how to proceed  in particular the Delegation Services responsible must come on board asap • Ensure all venue locations are finalised no later than 15 October 2009 • Planning should develop in cooperation with the relevant FAs -prior starting the process, in September 2009- terminology, acronyms, list of venues, FAs, sports, clients, etc. • Add to the content planning assumptions - DONE • Communicate to SOI changes on GA on FOP v2 • Develop games time proposed organisational structure • Decide on language to be used for the development of documents • Validate dates for budget revisions and define GOC’s President’s needs of information • Add NSE representative on the Core Planning Team (HTP) - DONE

  10. Issues & Actions • TEs assumptions defined in the TEs concept of ops to be used as a base • The term “Resources” means, Budget, staffing, Technology equipment, FF&E.

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