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A Guide to Hosting Visitors at Linked Learning Pathways [DATE] [NAME, ORGANIZATION]. Agenda. Goal of School Visits Preparation Setting the Schedule Hosting Visitors After the Visit Questions and Discussion . Goal of School Visits. Goal of School Visits.

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A Guide to Hosting Visitors at Linked Learning Pathways

[DATE]

[NAME, ORGANIZATION]


Agenda

  • Goal of School Visits

  • Preparation

  • Setting the Schedule

  • Hosting Visitors

  • After the Visit

  • Questions and Discussion



Goal of School Visits

  • Expose visitors to Linked Learning in action

  • Build support for Linked Learning

  • Build relationships and partnerships

  • Help professionals feel comfortable engaging in a school environment



Making Guests Feel Welcome

  • Send visitors directions in advance, including special notes on parking if needed

  • Pre-arrange parking, and reserve space(s)

  • Alert the appropriate staff of the scheduled visit

  • Respect their time

  • Represent your school professionally


Preparing for a Visit

  • Contact your visitor to invite them

  • Set up a day and time, and ask by what time your visitor needs to leave the school

  • Plan a manageable and engaging schedule

  • Identify teacher and student ambassadors

  • Ask about any necessary accommodations for disabilities or other needs


Plan the Itinerary

  • SUGGESTED ACTIVITIES

    • Meeting to provide introduction to Linked Learning

    • Tour the facilities

    • Speak to a class about career paths

    • Attend a school assembly

    • Observe a class

      • Group activity

      • Project presentations

    • Meet with teachers and/or students



Schedule of Activities

  • Stay flexible!

  • Plans can change, have a back up

  • Put your best foot forward

    • You know your school or classroom best!

  • Start and end on time



  • WELCOMING VISITORS

    • Inform appropriate office staff of visitors so that visitors will feel welcome and be greeted by name

    • Prep student and teacher ambassadors to greet visitors with a smile and handshake

    • Provide clear directions of where to go

    • Provide information on designated parking, seats, faculty bathrooms, etc.


  • DURING THE VISIT

    • Make sure people know your guests so they feel welcome

    • Help address their needs

    • Guide the visit, but let them lead

    • Answer their questions

    • Smile and be positive

    • Thank them for visiting



  • THANK YOU NOTE OR EMAIL

    • If possible, send a hand-written note to show extra care

    • Make specific mentions of the school visit

    • Include additional information and factsheets

    • Outline clear next steps, such as “become a mentor for a class project,” or “host a field trip”




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