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VR-59 DTS TRAINING. The Mighty Clipper. Concept of DTS Learn how to edit DTS profiles Update GOVCC information and address. Calculate official distances. . Objectives for DTS Basics. The Defense Travel System is designed to manage all aspects of travel for DOD FTS and SELRES Members.

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Vr 59 dts training

VR-59 DTS TRAINING

The Mighty Clipper


Objectives for dts basics

  • Concept of DTS

  • Learn how to edit DTS profiles

  • Update GOVCC information and address.

  • Calculate official distances.

Objectives for DTS Basics


Dts basics

  • The Defense Travel System is designed to manage all aspects of travel for DOD FTS and SELRES Members.

  • DTS reduces manpower workload and speeds the payment of travel claims while maintaining an auditable paper trail.

  • For reserve members, NROWS uploads the itineraries from orders into a member’s DTS profile for reimbursement of travel expenses.

  • NROWS orders requiring a DTS travel claim “will be paid through DTS” on the accounting line.

  • For FTS members all travel orders will be provided via DTS.

DTS Basics


Navigating dts

Navigating DTS of travel for DOD FTS and SELRES Members.


Traveler Setup of travel for DOD FTS and SELRES Members.


User details

  • GOVCC card number and expiration date. of travel for DOD FTS and SELRES Members.

  • Home and Duty Station address.

  • Email address at which the user wishes to receive email notifications, IE: travel itineraries and returned travel claims.

  • Please note that for FTS listing a civilian email address is optional if you have easier access to one. For SELRES, the civilian email shall be the same as NROWS. (NROWS does not update DTS with home or email address)

  • Passport and Birth Date information. This information is required for civilian air travel.

  • Bank account information.

User Details

DTS users must ensure the following information is correct prior to DTS use.


Administrative tab

Administrative Tab of travel for DOD FTS and SELRES Members.


Dod table of official distances
DOD Table of Official Distances of travel for DOD FTS and SELRES Members.


Creating authorizations

Creating Authorizations of travel for DOD FTS and SELRES Members.

SELRES DTS will be used to import all travel authorizations with the exception of 1) back to back orders, 2) local travel orders, or 3) orders submitted after travel has commenced. (When in doubt, refer to accounting line on orders.)

All FTS Orders will be created in DTS.

Rental Cars and Flights are required to be booked with SATO utilizing DTS where ever possible. When not possible to make or change reservations through DTS, SATO shall be utilized for booking the reservation per the JTFR.

When SATO is not used for reservation a written document must be submitted justifying the action


SELRES Only. of travel for DOD FTS and SELRES Members.


Navigating dts1

Navigating DTS of travel for DOD FTS and SELRES Members.


This Screen is for of travel for DOD FTS and SELRES Members.FTS ONLY

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2

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Flight booking will be completed on this screen. of travel for DOD FTS and SELRES Members.


1 of travel for DOD FTS and SELRES Members.


Expenses tab

Expenses Tab of travel for DOD FTS and SELRES Members.

All travel expenses will be enter on this tab:

Mileage

Mileage to and from the PDS for SELRES on AT/ADT orders, and to the airport terminal.

Mileage is not authorized for IDTT orders.

Non mileage IE:

Gas, hotel taxes, Cash Advance fees, excess baggage fees, taxi ETC.

Per Diem Entitlements

Lodging cost


1 of travel for DOD FTS and SELRES Members.


1 of travel for DOD FTS and SELRES Members.

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1 of travel for DOD FTS and SELRES Members.


1 of travel for DOD FTS and SELRES Members.

2

3

4


1 of travel for DOD FTS and SELRES Members.

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Meals

Meals of travel for DOD FTS and SELRES Members.

Meal rates are broken into three categories:

Full

Available

Provided

Special Rate – Not normally used

Full – This is Commercial meal rate.

Available – This is used for both PMR “partial meal rate” and GMR “Government meal rate”. The difference in PMR and GMR is the check boxes used for meals. Two boxes checked will yield PMR, three checked will yield GMR.

Special Rate – Used to adjust the per diem rate to the correct amount when the system is not displaying the correct rate.

NOTE: There are many differences with per diem rates inside or outside the United States. These will be covered in greater detail under the vouchers section of this training.


Other entitlements

Other Entitlements of travel for DOD FTS and SELRES Members.

Leave – Used to remove lodging and Per Diem for leave in route Authorizations. This must be adjusted on the Authorization prior to departure.

Actual Lodging – Used ONLY when the cost of lodging is over the stated Max Lodging rate for a location. This box must be checked to receive payment over the Max Lodging rate.

OCONUS Incidentals Amount – (never used in the CONUS) Used to reduce the incidentals rate to minimum. (Use this only when staying OUTSIDE the United States,ANDon a US Military Installation. HI, Alaska, and Guam are considered CONUS.)


1 of travel for DOD FTS and SELRES Members.


Creating voucher

Creating Voucher of travel for DOD FTS and SELRES Members.

A Voucher(s) is a claim for entitlements on orders for travel.

Voucher(s) are different than Authorizations, the member is the only one authorized to sign the voucher.


Creating and signing a voucher

1 of travel for DOD FTS and SELRES Members.

Creating and Signing a Voucher


1 of travel for DOD FTS and SELRES Members.

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2


For SELRES of travel for DOD FTS and SELRES Members.


SELRES ONLY of travel for DOD FTS and SELRES Members.

STOP AND READ

If the mod is not imported

prior to completing the voucher

member’s risk errors with entitlements


1 of travel for DOD FTS and SELRES Members.


1 of travel for DOD FTS and SELRES Members.


1 of travel for DOD FTS and SELRES Members.

2

3

4


1 of travel for DOD FTS and SELRES Members.

2


Meals1

Meals of travel for DOD FTS and SELRES Members.

Meal rates are broken into three categories:

Full

Available

Provided

Special Rate – Not normally used

Full – This is Commercial meal rate.

Available – This is used for both PMR “partial meal rate” and GMR “Government meal rate”. The difference in PMR and GMR is the check boxes used for meals. Two boxes checked will yield PMR, three checked will yield GMR.

Special Rate – Used to adjust the per diem rate to the correct amount when the system is not displaying the correct rate.


Other entitlements1

Other Entitlements of travel for DOD FTS and SELRES Members.

Leave – Used to remove lodging and Per Diem for leave in route Authorizations. This must be adjusted on the Authorization prior to departure.

Actual Lodging – Used ONLY when the cost of lodging is over the stated Max Lodging rate for a location. This box must be checked to receive payment over the Max Lodging rate.

OCONUS Incidentals Amount – (never used in the CONUS) Used to reduce the incidentals rate to minimum. (Use this only when staying OUTSIDE the United States,ANDon a US Military Installation. HI, Alaska, and Guam are considered CONUS.)


1 of travel for DOD FTS and SELRES Members.

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3

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