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Dialogue with Leadership EVVE, Fact-of-Death, and the DMF. Rose Trasatti Heim NAPHSIS Project Manager June 5, 2013 Phoenix, Arizona. Background. Value of Public DMF impacted due to decline in coverage of death records Jurisdictions have current/complete set of their death records

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dialogue with leadership evve fact of death and the dmf

Dialogue with LeadershipEVVE, Fact-of-Death, and the DMF

Rose Trasatti Heim

NAPHSIS Project Manager

June 5, 2013 Phoenix, Arizona

background
Background
  • Value of Public DMF impacted due to decline in coverage of death records
  • Jurisdictions have current/complete set of their death records
  • NAPHSIS/Jurisdictions contacted by Public DMF users
  • NAPHSIS convened a Fact-of-Death (FOD) Working Group
  • NAPHSIS adopted a policy to allow use of EVVE for death queries for administrative purposes, including to non-governmental entities
  • Recommend use of EVVE as FOD query solution
    • Protects confidentiality of the jurisdiction’s death data
    • Promotes a query approach vs. sharing/distributing death files
  • Developed EVVE Business Model and Marketing Plan
  • Merged the FOD WG into the EVVE Committee
business model marketing plan recommendations
Business Model/Marketing Plan Recommendations
  • Leverage Insurance Settlement Momentum
    • Need to more rigorously identify owners of unclaimed assets
    • Contact ACLI – American Council of Life Insurers
    • Determine business needs/requirements of Insurance Industry
  • Explore partnership with a corporation
    • NAPHSIS to identify expectations of partnership, working relationship
  • Develop an EVVE FOD pricing model
    • Customers will have regularly recurring transaction volume with low match rate
evve fod customers
EVVE FOD Customers
  • Life Insurance Agencies
    • Unclaimed Property Settlement Compliance
  • Financial Institutions
    • Unclaimed Property Settlement Compliance, Credit Bureaus
  • Pension Management Companies
  • Federal/State/Local Governments
    • Department of State, Treasury Department, Secretary of State/voter registration
  • Law Enforcement/Courts – purge warrant list
  • Direct Mailing Marketing Groups – purge mailing lists
  • Medical Researchers/Hospitals/Oncology Programs – track former patients/study subjects
slide5

EVVE Vital Records Implementation

Death Queries

May 2013

Alaska

1890

Washington

NH

Maine

VT

Montana

North Dakota

2000

Minnesota

1997

Oregon

2006

New York City

MA

Wisconsin

Idaho

South Dakota

1960

New York

Wyoming

1979

Michigan

RI

CT

Pennsylvania

Iowa

2000

Nebraska

2000

NJ

1959

Nevada

1935

Ohio

1954

Indiana

Utah

2000

DE

1980

Illinois

WV

Colorado

MD

California

1905

Virginia

Missouri

2000

Kansas

Kentucky

2000

DC

2004

N. Carolina

2001

Tennessee

1951

Arizona

Northern Mariana Islands

Oklahoma

1947

Arkansas

2000

New Mexico

S. Carolina

2005

Georgia

1964

MS

1959

Alabama

2000

Guam

LA

Texas

Florida

2005

Hawaii

1896

American Samoa

On-line with EVVE for death queries (27)

The year referenced indicates death data availability for EVVE verifications

On-line with EVVE but for birth queries only

U.S. Virgin Islands

Puerto Rico

evve death data fields
EVVE Death Data Fields
  • Name – First and Last (required), Middle and Suffix (optional)
  • Gender – required
  • Date of Birth – required
  • Date of Death – required
  • Father’s Last Name – optional
  • File Date and/or File Number (one of these fields is required)
  • Social Security Number – required
    • Either 9 digits or 9 digits with hyphens
    • Maybe variety for unknown and none – all 0’s or all 9’s
  • Place of Birth (State 2 character FIPS code) – required
    • Two character state FIPS code if born in the U.S. or Canada.
    • Outside the U.S./Canada use ZZ, Unknown, use XX
evve fod queries
EVVE FOD Queries
  • Requester does not know if the person of interest is deceased, and if so where and when they died
  • Utilize the EVVE Broadcast Query feature
  • Jurisdictions control query access to their death data
  • Broadcast Query sent to all participating jurisdictions
  • Can be a ‘batch’ of broadcast queries or a ‘single’ broadcast query
  • Pricing will be different from verification/certification queries
    • NAPHSIS needs to develop pricing structure
    • Propose using NTIS pricing concept as a starting point – Each customer has Annual Subscription fee for queries
dos death match pilot
DOS Death Match Pilot
  • Proof-of-concept for death broadcast queries and death matching
  • Five participating jurisdictions
  • Jurisdictions adding SSN and POB fields
  • NAPHSIS implementing enhancement to incorporate SSN/POB
    • Once complete, EVVE-SI module needs to be upgraded
  • DOS will pull queries for each jurisdiction
    • Include a mix of known deaths as well as persons still alive
  • Queries will be run through EVVE in broadcast mode
  • Actual query results will be compared to expected results for evaluation
proposed evve broadcast death query logic
Proposed EVVE Broadcast Death Query Logic
  • Requester is required to provide FN, LN, DOB, Gender
  • Highly recommended that they provide POB and/or SSN
  • Requester may not have POB and SSN fields so they are considered optional fields – if entered they will be used to match
  • Broadcast results will identify each jurisdiction queried and the results
    • If SSN was used in the query and they get a match on all fields they can have confidence in the match
    • If SSN was not used, confidence in a match will be lower and they should follow up to make sure the match was on their person of interest
    • Match can return place of death and date of death
evve enhancements needed to support fod queries
EVVE Enhancements Needed to support FOD Queries
  • Add SSN and POB fields to death query logic
  • Incorporate lessons learned from DOS death match pilot
    • Does current broadcast query submission and response logic need to be streamlined for high volume?
  • Will we need fuzzy matching logic, or can we retain exact match concept?
  • Incorporate broadcast pricing model
  • In discussions with current DMF customers to understand business needs
    • TBD enhancements as a result of discussions
steps needed
Steps Needed
  • Jurisdictions need to be online with EVVE for Death Queries
    • Jurisdiction laws/statutes support administrative use of EVVE for FOD Queries
  • NAPHSIS needs to establish FOD query pricing model
  • Identify and implement system enhancements needed to support high volume FOD queries
  • Explore any potential legal issues, disclaimers needed
  • Develop standard contracts for EVVE FOD customers
  • Modify MOAs with jurisdictions
  • Streamline the onboarding of new customers
  • Marketing and outreach to FOD query customers
contact information
Contact Information
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