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Town of Reading Energy Management Services Request for Qualifications

Town of Reading Energy Management Services Request for Qualifications. Informational Meeting October 30, 2008 Office of the Superintendent of Schools 82 Oakland Road Reading, MA 01867. Reading Facilities Department .

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Town of Reading Energy Management Services Request for Qualifications

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  1. Town of ReadingEnergy Management ServicesRequest for Qualifications Informational Meeting October 30, 2008 Office of the Superintendent of Schools 82 Oakland Road Reading, MA 01867

  2. Reading Facilities Department • All buildings under the control and custody of the Reading School Committee • 8 School Buildings • 7 Municipal Buildings • Management Team • Mary C. DeLai, Director of Finance & HR • Joe Huggins, Facilities Director • Don Johnson, Assistant Director • D.J. Cacciapuoti, Energy & Facilities Services Manager

  3. RFQ Schedule • RFQ published October 15, 2008 • Informational Meeting • Statements of Qualifications due November 21, 2008 • Evaluation & Interviews completed in early December • Award of contract in early January

  4. Sources of Helpful Information • Appendix A: Building highlights • Appendix B: FY07 & FY08 energy & utility consumption and expenditure information • Utility Data: submit Massachusetts Utility Release Form to access • RPS Wiki: email to mdelai@reading.k12.ma.us • Detailed building information • Detailed list of mechanical information • Energy audits performed by Energy New England funded by RMLD for seven buildings

  5. Minimum Required Information • Annual report or audited financial statement • Department of Capital Asset Management (DCAM) Certificate of Eligibility • DCAM Update Statement • Certificate of Insurance • Substantial Conformity with Specifications and Other Conditions as set forth in the RFQ • Experience and Willingness for Open Book Pricing

  6. Qualifications to be Evaluated • General Reputation and Performance Capabilities • References • Quality of Energy Audits and Fee • Quality of Products Proposed • Methodology of Determining and Guaranteeing Energy Savings • Projected Timeline for the Performance of the Contract • Owner Training • Service and Maintenance • Open Book Pricing

  7. General Reputation and Performance Capabilities • Years in business • Annual revenues (most recent year) • Resumes of team • Work performed for municipal or state agencies within last 12 – 24 months • Projects involving alternative energy • How will turmoil in financial markets affect project

  8. References • Between 5 and 8 for projects completed within last 3 years … • Municipalities, municipal school districts, regional school districts • Other Massachusetts public agencies • Municipalities or school districts in other New England states • Municipalities or school districts in Northeast region (includes New York, New Jersey, Pennsylvania) – Newly added • Each reference citation must contain all information requested in the RFQ • References for projects where the responding firm was not the prime contractor are not acceptable

  9. Quality of Energy Audits and Fee • Sample technical audit • 100,000 – 200,000 ft2 completed within the past 12-18 months • Exit fee quote • Sample letter of intent • List of entities that did not proceed to contract following audits

  10. Quality of Products Proposed • Quality of EC Measures • Preliminary list of suggested measures • Rank order based on cost effectiveness and prior experience

  11. Methodology of Determining and Guaranteeing Energy Savings • How approach will minimize risk • Approach to establishing baseline • Specific measurement & verification program • Simplicity & comprehensibility of measurement & verification program

  12. Projected Timeline • Ability to initiate audits within 2-3 weeks of award of contract • Complete audits within 3 months of commencing • Copy of most recently executed EMS performance contract

  13. Open Book Pricing • Approach to and experience with (newly added language) open-book pricing

  14. Evaluation

  15. Evaluation

  16. Evaluation Committee • Elaine Webb, Reading School Committee member • Mary DeLai, Director of Finance & HR, Reading Public Schools • Joe Huggins, Director of Facilities, Reading Public Schools • Bob LeLacheur, Asst. Town Manager / Finance Director, Town of Reading • Ted McIntire, Director of Public Works, Town of Reading

  17. Questions on RFQ, Evaluation or Selection Process?

  18. BARROWS ELEMENTARYBUILDING INFORMATION YEAR BUILT: 1964 RENO DATE: 2005 SQ FOOTAGE: 60,000 ROOF TYPE: EPDM FUEL TYPE: NG HEAT SOURCE: 9 SLANT FIN HYDRONIC BOILERS COOLING SOURCE: DX SPLITS DOMESTIC HOT WATER: HEAT EXCHANGER AND STORAGE ENERGY MANAGEMENT: HONEYWELL DDC LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: SIMPLEX PANEL

  19. BIRCH MEADOW ELEMENTARYBUILDING INFORMATION YEAR BUILT: 1964 RENO DATE: 1993 SQ FOOTAGE: 58,500 ROOF TYPE: EPDM FUEL TYPE: NG HEAT SOURCE: 2 MCLAIN STEAM BOILERS COOLING SOURCE: DX SPLIT DOMESTIC HOT WATER: RAYPACK HEATER AND STORAGE ENERGY MANAGEMENT: HONEYWELL /PNEUMATIC LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: SIMPLEX

  20. COOLIDGE MIDDLE SCHOOLBUILDING INFORMATION YEAR BUILT: 1962 RENO DATE: 2000 SQ FOOTAGE: 96,000 ROOF TYPE: EPDM FUEL TYPE: NG HEAT SOURCE: 2 SMITH CAST IRON STEAM BOILERS COOLING SOURCE: DX PACKAGED AND SPLIT DOMESTIC HOT WATER: PATTERSON KELLY ENERGY MANAGEMENT: INVENSYS DDC LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: SIMPLEX

  21. JOSHUA EATON ELEMENTARYBUILDING INFORMATION YEAR BUILT: 1947 RENO DATE: 1994 SQ FOOTAGE: 56,000 ROOF TYPE: EPDM AND ASPHALT FUEL TYPE: NG HEAT SOURCE: 2 BURNHAM CAST IRON HYDRONIC COOLING SOURCE: DX SPLIT DOMESTIC HOT WATER: RAYPACK HEATER AND STORAGE ENERGY MANAGEMENT: INVENSYS NETWORK 8000 LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: GAMEWELL

  22. KILLAM ELEMENTARYBUILDING INFORMATION YEAR BUILT: 1969 RENO DATE: NA SQ FOOTAGE: 57,000 ROOF TYPE: EPDM FUEL TYPE: NG HEAT SOURCE: 2 MCLAIN CAST IRON BOILERS COOLING SOURCE: NONE DOMESTIC HOT WATER: RAYPACK HEATER AND STORAGE ENERGY MANAGEMENT: HONEYWELL/PNEUMATIC LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: FIRE- LITE

  23. PARKER MIDDLE SCHOOLBUILDING INFORMATION YEAR BUILT: 1927 RENO DATE: 1998 SQ FOOTAGE: 97,800 ROOF TYPE: EPDM FUEL TYPE: NG HEAT SOURCE: MCLAIN CAST IRON HYDRONIC COOLING SOURCE: DX PACKAGED AND SPLITS DOMESTIC HOT WATER: RAYPACK HEATER ENERGY MANAGEMENT: INVENSYS NETWORK 8000 LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: NOTIFIER

  24. READING MEMORIAL HIGH SCHOOLBUILDING INFORMATION YEAR BUILT: 1957 RENO DATE: 2007 SQ FOOTAGE: 300,000 ROOF TYPE: EPDM FUEL TYPE: NG HEAT SOURCE: 2 CLEAVER BROOKS HYDRONIC COOLING SOURCE: DX PACKAGED AND SPLITS DOMESTIC HOT WATER: PVI HEATER WITH STORAGE ENERGY MANAGEMENT: JOHNSON METASYS LIGHTING CONTROLS: EATON WEB BASED SCHEDULING FIRE SAFETY: NOTIFIER

  25. WOOD END ELEMENTARYBUILDING INFORMATION YEAR BUILT: 2003 RENO DATE: NA SQ FOOTAGE: 52,000 ROOF TYPE: PVC FUEL TYPE: NG HEAT SOURCE: 6 BURNHAM CAST IRON HYDRONIC COOLING SOURCE: DX SPLITS DOMESTIC HOT WATER: 2 ELECTRIC WATER HEATERS ENERGY MANAGEMENT: HONEYWELL LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: NOTIFIER

  26. DPW GARAGEINFORMATION SHEET YEAR BUILT: 1972 RENO DATE: 1989 SQ FOOTAGE: 42,142 ROOF TYPE: METAL AND EPDM FUEL TYPE: NG HEAT SOURCE: MIX OF GAS AND ELECTRIC HEATERS AND HEAT PUMPS COOLING SOURCE: DX AND HEAT PUMPS DOMESTIC HOT WATER: AO SMITH HEATER ENERGY MANAGEMENT: NONE LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: SIMPLEX

  27. MAIN STREET FIRE INFORMATION SHEET YEAR BUILT: 1995 RENO DATE: NA SQ FOOTAGE: 10,114 ROOF TYPE: BALLASTED RUBBER ROOF SYSTEM FUEL TYPE: NG HEAT SOURCE: 2 AMERICAN STANDARD CAST IRON HYDRONIC COOLING SOURCE: DX SPLITS DOMESTIC HOT WATER: TANK TYPE ENERGY MANAGEMENT: NONE LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: FCI

  28. POLICE STATIONINFORMATION SHEET YEAR BUILT: 1999 RENO DATE: NA SQ FOOTAGE: 29,430 ROOF TYPE: ASPHALT FUEL TYPE: NG HEAT SOURCE: 2 MCLAIN CAST IRON HYDRONIC COOLING SOURCE: 2 TRANE DX SPLITS DOMESTIC HOT WATER: TANK TYPE ENERGY MANAGEMENT: INVENSYS DDC LIGHTING CONTROLS: OCC AND MANUAL FIRE SAFETY: SIMPLEX

  29. READING PUBLIC LIBRARY INFORMATION SHEET YEAR BUILT: 1895 RENO DATE: 1984 SQ FOOTAGE: 27,648 ROOF TYPE: EPDM and ASPHALT FUEL TYPE: NG HEAT SOURCE: 1 MCLAIN CAST IRON HYDRONIC COOLING SOURCE: MCQUAY AIR COOLED CHILLER DOMESTIC HOT WATER: TANK TYPE ENERGY MANAGEMENT: RESET CONTROLS LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: FCU

  30. SENIOR CENTER INFORMATION SHEET YEAR BUILT: 1920 RENO DATE: 1995 SQ FOOTAGE: 5670 ROOF TYPE: SYNTHETIC SLATE FUEL TYPE: NG HEAT SOURCE: REZNOR GAS FURNACES COOLING SOURCE: DX SPLITS DOMESTIC HOT WATER: TANK TYPE ENERGY MANAGEMENT: NONE LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: SIMPLEX

  31. READING TOWN HALL INFORMATION SHEET YEAR BUILT: 1919 RENO DATE: 1984 SQ FOOTAGE: 15,648 ROOF TYPE: SLATE, EPDM AND ASPHALT FUEL TYPE: NG HEAT SOURCE: 5 HYDRO-THERM CAST IRON COOLING SOURCE: TRANE ELECTRIC WATER CHILLER DOMESTIC HOT WATER: TANK TYPE ENERGY MANAGEMENT: RESET CONTROLS AND TIME CLOCKS LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: SILENT KNIGHT

  32. WEST SIDE FIRE STATION INFORMATION SHEET YEAR BUILT: 1935 RENO DATE: NA SQ FOOTAGE: 6410 ROOF TYPE: ASPHALT FUEL TYPE: NG HEAT SOURCE: 1 BURNHAM CAST IRON STEAM COOLING SOURCE: DX SPLIT DOMESTIC HOT WATER: TANK TYPE ENERGY MANAGEMENT: NONE LIGHTING CONTROLS: OCC SENSORS AND MANUAL FIRE SAFETY: GAMEWELL

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