IEEE  ICC 2008
This presentation is the property of its rightful owner.
Sponsored Links
1 / 31

IEEE ICC 2008 Wrap-Up Report May 22, 2008 Beijing, China PowerPoint PPT Presentation


  • 128 Views
  • Uploaded on
  • Presentation posted in: General

IEEE ICC 2008 Wrap-Up Report May 22, 2008 Beijing, China. Conference Committee Conference Venue Local Arrangement Conference Marketing Patronage & Exhibit Finance. Contents. ICC 2008 Organizational Structure. Beijing International Convention Center (BICC) – 24 meeting rooms

Download Presentation

IEEE ICC 2008 Wrap-Up Report May 22, 2008 Beijing, China

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Ieee icc 2008 wrap up report may 22 2008 beijing china

IEEE ICC 2008

Wrap-Up Report

May 22, 2008

Beijing, China


Ieee icc 2008 wrap up report may 22 2008 beijing china

  • Conference Committee

  • Conference Venue

  • Local Arrangement

  • Conference Marketing

  • Patronage & Exhibit

  • Finance

Contents


Icc 2008 organizational structure

ICC 2008 Organizational Structure


Ieee icc 2008 wrap up report may 22 2008 beijing china

  • Beijing International Convention Center (BICC) – 24 meeting rooms

  • Crowne Plaza – 9 meeting rooms, 661 room nights

  • Beijing Continental Grand Hotel – 2187 room nights


Sleeping room block

Sleeping Room Block

BEIJING CONTINENTAL GRAND HOTEL

5/15026

5/162836

5/1718880

5/18163242

5/19200333

5/20200348

5/21200348

5/2290317

5/2335188

5/24079

5/25046

5/26030

5/27025

5/28023

5/29022

5/30022

5/31022

1,1042,187

Room Rate: CNY 880 = US $125


Sleeping room block1

Sleeping Room Block

CROWNE PLAZA HOTEL

Original Block Pick Up as of 5/19

5/162714

5/1711217

5/1818782

5/19200121

5/20/200130

5/21150130

5/2275104

5/231553

5/2401

5/2501

5/2604

5/2701

5/2801

966661

Room Rate: CNY 1,500.00 = US $215.00


Sleeping room block2

Sleeping Room Block

  • Utilized opportunity to reduce room block by 5% at each of the two cut off dates.

  • No attrition penalty involved even though we did not reach our room block because of the following:

    • ComSoc returned concessions

    • LOC was able to give the hotel two additional events (Awards Luncheon and Conference Banquet)


Local arrangement

Local Arrangement

  • On-site management & On-site Staffing

    • An excellent local organizing team

    • Strong support from volunteer students


Ieee icc 2008 wrap up report may 22 2008 beijing china

BICC Lobby


Ieee icc 2008 wrap up report may 22 2008 beijing china

Registration Area


Ieee icc 2008 wrap up report may 22 2008 beijing china

Poster Area


Ieee icc 2008 wrap up report may 22 2008 beijing china

Internet Café


Ieee icc 2008 wrap up report may 22 2008 beijing china

Welcome Board


Local arrangement social events

Local ArrangementSocial Events


Opening ceremony

Opening Ceremony


Conference banquet

Conference Banquet


Tours

Tours


Lessons learned

Lessons Learned

  • Pre-posting tour information early on the website

  • Remind attendees to apply for VISA at least two month before the event

  • Schedule conference call with ComSoc more frequently

  • Backup plans for social events


Conference marketing

Conference Marketing

  • Placed advertisements in IEEE communications magazine

  • Sent emails to ComSoc mailing lists

  • Excellent conference Brochures and gifts distributed at ICC 07 and GC 07

  • Saved money by not sending out advance programs via postal service

  • Developed a local promotion plan

  • Developed a special promotion program for Six Primary Patrons.

  • Arranged press conferences to increase our efforts in publicizing the event.


Patrons

Patrons

  • Six Primary patrons

  • Other Patrons


Patrons1

Patrons

  • Made patron prospectus two years ago

  • Six local companies were purposely selected as primary patrons

  • Exceeded the revenue forecast for sponsors ($470K vs 404K)


Exhibit

Exhibit

  • 23 Exhibitors:

    • 14 companies

    • 4 publishers

    • 1 ComSoc

    • 4 future conferences


Exhibition hours

Exhibition Hours

Tuesday 20 May 8:30am-6:00pm

Wednesday 21 May 8:30am-5:00pm

Thursday 22 May 8:30am-4:00pm

Tuesday Exhibition Reception 6:00pm-8:30pm

Coffee Break Hours

Tuesday 20 May 3:45pm-4:15pm

Wednesday 21 May 10:15am-10:45am

3:45pm-4:15pm

Thursday 22 May 10:15am-10:45am

3:45pm-4:15pm


Exhibitors

Cambridge University Press

Elsevier B.V.

John Wiley

Seninode

Springer

IEEE ComSoc

IEEE GC 2008

IEEE GC 2009

IEEE ICC 2009

IEEE ICC 2010

China Telecom

China Mobile

China Netcom

China Unicom

Huawei

ZTE

Datang

Nokia

Orange

Sang Fei

Anyka

TRguard

Netqin

Exhibitors


Lessons learned1

Lessons Learned

  • Hard to attract more exhibitors: ICC is recognized as an academic conference, it is not a well known event in the industry in China

  • Lower the booth price

  • Recruit more patrons, offer complimentary exhibition space.


Finance

FINANCE

Revenue

  • US $ vs. RMB

  • Registration

    • Total paid attendance revenue was 1% higher than budget

    • Tutorial/workshop revenue was 15% lower than budget

  • Patrons/Exhibitors

    • Patrons exceeded budget by 18%

    • Exhibits exceeded budget by 100%


Finance1

FINANCE

Expenses

  • Categories above the budget

    • Travel, Committee Expenses, Promotion, Exhibition, tutorial, Finance & Admin


Ieee icc 2008 wrap up report may 22 2008 beijing china

FINANCE(US$)


Ieee icc 2008 wrap up report may 22 2008 beijing china

FINANCE (US$)


Ieee icc 2008 wrap up report may 22 2008 beijing china

FINANCE(US$)


Ieee icc 2008 wrap up report may 22 2008 beijing china

Thanks to all for a successful IEEE ICC 2008!


  • Login