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VPA Quarterly “ Howgozit ”

VPA Quarterly “ Howgozit ”. Second Quarter 2011 1 July 2010 – 31 December 2010 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi. 2 nd Quarter Update—2011. Metrics to assess “how we’re doing”

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VPA Quarterly “ Howgozit ”

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  1. VPA Quarterly “Howgozit” Second Quarter 2011 1 July 2010 – 31 December 2010 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi

  2. 2nd Quarter Update—2011 Metrics to assess “how we’re doing” Identify areas that need training, better guidance or process changes ‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness Provide the data assessment for Program Review at year’s end Evaluate division level performance, where possible ‘bean counter’ vs. functional area insight YOUR assessment should be discussed Key Areas: Classified Staffing—new restrictions on backfill hiring! Finance/Budget—Update and metric review Facilities and Support Services

  3. Classified Staffing Levels (less Child Development Center) Year-to-Date 31 Dec 2010

  4. Classified Hiring Year-to-Date 31 Dec 2010 Freeze Pending ?

  5. Classified New Hires Orientation Good

  6. Classified Evaluations Year-to-Date 31 Dec 2010

  7. Administrative Services Workshops December 10 Workshop Topics • Budget update • Financial Services • Facilities Master Plan • Fantasy Football Picks • Other topics?? • Q & A Next Workshop April 14, 2011 • Your suggestions? • Budget Update • ‘Paperwork processing’

  8. 2010-11 Mid-YearBudget Review14 Feb 2011 State budget situation: serious ($25B) with unknowns changes NOT likely for 2010-11(including 2010-11 PDF funds) 2011-12: $400 M cut to CCC 2011-12: if NO tax support—possible $500M additional cut Carryover Paradox Part of SCC strategy….working well…. but, Builds visible carryover (~$1.3M + unallocated reserves) Categorical programs reduced…same level expected for future District backfill strategy in place ($1.4M this year) Continued careful management of funds imperative Will need to address carryover in our planning Reduce numbers by end of 2012 academic year

  9. Governor’s Proposal Los Rios CCD Impact2011-12 • Apportionment reduction to base: $17.6M • Growth Funding: + $4.8M • Net Change: $12.8M • Previous budget plan accounted for $8.7M reduction to general purpose funds • Net impact to consider: $4.1M • Additional factors to consider: • Salary & benefit increases • Operational cost increases • Multi-year outlook for ‘rolling’ budget plan • District Reserves

  10. Proposed Adjustments2011-12 • Classified/management salary savings-- ~$300K for SCC annually • Offsets will be needed: Summer school, CDC loss, Financial Aid overpayments • CDF allocation reduction (additional 5%) • Additional section reductions—2-2 ½ % • Staff development funding (budget impact) • Slow replacement hiring—holds already placed on some positions • Faculty Hires—34 down to ~4 • Locally fund ‘pop-ups’ • Only works $400M reduction problem

  11. 2010-11 Mid-Year UpdateSource of Funds

  12. CommitmentsBase Budget Allocations • Selected augmentation only • CDF and Lottery at -20%; IR at -15%

  13. CommitmentsStudent Allocations 10-11 Planned Mid-Year Change • FA overpayments could be $600K this year….. • Team effort required to get a handle on Financial Aid overpayments • Continued emphasis on faculty ‘roster management’

  14. CommitmentsSummary of Proposed Allocations for 2010-11 10-11 Planned Mid-Year Change To 2011-12 Plan • Balance between allocation areas • Conservative approach to work carryover paradox but still ‘carry’ funds to future years

  15. College Discretionary Fund (CDF) Burn Rate Year-to-Date 31 Dec 2010

  16. Expenditure Comparison Year-to-Date—31 Dec 2010

  17. Expenditure Comparison 3rd Qtr 1 July 2009—31 March 2010

  18. White Paper Usage Year-to-Date 31 Dec 2010

  19. Instructionally-Related Fund (IR) Burn Rate Year-to-Date 31 Dec 2010

  20. Lottery Burn Rate Year-to-Date 31 Dec 2010

  21. Special Activities Fund Burn Rate As of 12/31/10

  22. Categorical Program Burn Rate Year-to-Date 31 Dec 2010

  23. Categorical Program Burn Rate Year-to-Date 31 Dec 2010

  24. Absence Reports Year to Date 31 Dec 2010

  25. Intents Year to Date 31 Dec 2010

  26. Travel Authorizations Year to Date 31 Dec 2010

  27. Budget Entries Year to Date 31 Dec 2010

  28. Requisitions Year to Date 31 Dec 2010

  29. College Totals Year to Date 31 Dec 2010

  30. Textbook Requisitions Year-to-Date Dec 2010

  31. SCC Waste Diversion Report Year-to-Date 12/31/10

  32. SCC Copier Usage Jul 09 - Dec 09 vs Jul 10 - Dec 10

  33. SCC Building Summary Year-to-Date 12/31/10

  34. Summary & Closing Thoughts Continuous Process improvement is the goal Metric data provides the feedback loop that lets us target the improvement effort Your feedback AND INSIGHT are important and welcomed Budget challenges remain Unknowns are daunting…..for 2011-14 Management effort evident in controlling costs and working with the financial constraints—BRAVO!! Building the 2011-12 Budget Plan Plus 2 years Utilize the Financial Resource Plan Carryover and June election are key issues Keep up the Great Work!

  35. VTEA AVP Categorical Program Burn Rate Year-to-Date 31 Dec 2010

  36. Basic Skills AVPI Categorical Program Burn Rate Year-to-Date 31 Dec 2010

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