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Make-to-Order Production w/o Variant Configuration. SAP Best Practices. Purpose, Benefits, and Key Process Steps. Purpose

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Purpose benefits and key process steps
Purpose, Benefits, and Key Process Steps

  • Purpose

    • The business process encompasses all steps from the customer quotation to the delivery and billing of the finished good and all dependent components in make-to-order production (MTO).

    • Furthermore, the scenario is supported by the main cost object controlling functions required, such as preliminary costing and period-end closing.

  • Benefits

    • Quotation history

    • Billing plan including down payment

    • Change management in production

  • Key Process Steps

    • Creation of the quotation header

    • Creation of follow on quotation with reference to first quotation

    • Customer’s request to change the quotation

    • Create sales order with reference to accepted follow on quotation

    • Customers credit limit is checked

    • Order confirmation is sent to the customer and the production process is started

    • Milestone Billing – down payment after order confirmation

    • Customer requests a technical change

    • Sales order and bill of material are recalculated

    • Delivery and billing of the finished good


  • Required sap applications and company roles
    Required SAP Applications and Company Roles

    • Required SAP Applications

      • Enhancement package 5 for SAP ERP 6.0

  • Company Roles

    • Engineering Specialist

    • Production Planner

    • Sales Administrator

    • Billing Administrator

    • Accounts Receivable Accountant

    • Production Supervisor

    • Warehouse Clerk

    • Shop Floor Specialist

    • Product Cost Controller


  • Detailed process description
    Detailed Process Description

    • Make-to-Order Production w/o Variant Configuration

      • This scenario describes the entire process sequence for a standard sales process (Make-to-Order) with a customer. The business process encompasses all steps from the customer quotation to the clearing of a customer account after payment is received.

      • Quotation processing is the first stage of the production process. The scenario starts with an incoming request for quotation. A quotation is then created in the SAP system in response to the customer's RFQ. The customer requests a change to the quotation and a follow-on quotation is created. Finally, the customer accepts the second quotation and a referenced sales order is created. An order confirmation is send to the customer and production process is started. Now, the customer requests a technical change. Sales order and bill of material are therefore recalculated. The process ends with the delivery and the billing of the produced goods.

      • The process can be enhanced individually by executing optional steps, like serial number creation, subcontracting, QM in production, credit management and plant- and company closing.


    Process flow diagram

    No

    Yes

    Process Flow Diagram

    Make-to-Order Production w/o Variant Configuration: Quotation Processing MTO

    Event

    Request for MTO Quotation

    Sales Administrator

    Plan Forecast for Finished Good (144)

    Quotation Processing MTO

    Quotation accepted?

    Create, Print and Send Sales Quotation to Customer

    Print Order Confirmation

    Create Follow-On Quotation and Send to Customer

    Optional: Use Easy DMS to Assign Customer Specification to Quotation

    Reject First Quotation

    MTO = Make-to-Order; DMS = Document Management System


    Process flow diagram1
    Process Flow Diagram

    Make-to-Order Production w/o Variant Configuration:

    Parts Production for Subassembly

    Event

    Need of Raw Material for Subassembly

    Sales Administrator

    Create Sales Order with Reference to Follow-on Quotation and Print Order Confirmation

    Credit Issues Have to be Solved (108)

    Billing Administrator

    Create Invoice, Print Down Payment Request and Send to Customer

    Accounts Receivable Accountant

    Post Customer Down Payment

    Production Planner

    Procurement of Components Using Purchasing Processing (130)

    Evaluate Stock Requirements Situation


    Process flow diagram2
    Process Flow Diagram

    Make-to-Order Production w/o Variant Configuration: Parts Production for Subassembly;

    Technical Change for Finished Good, Procurement of Stock for Final Assembly

    Event

    Request for Technical Change (Finished Good)

    Planned Order Has to be Converted to Production Order

    Production Planner

    Evaluate Stock / Requirements Situation after Technical Change

    Create Production Order (Subassembly)

    Release Production Orders

    Confirm Production Order

    Manu-facturing

    Material Staging

    Production Supervisor

    Review Order Confirmations

    Shop Floor Specialist

    Procurement of Components Using Purchasing Processing

    Post Goods Receipt manually

    Engineering Specialist

    Customer Change Request is Considered

    Product Cost Controller

    Recalculate Customer BOM

    Sales Adminis-tration

    Change Order, Print Order Confirmation and Send to Customer (after Adding Material)

    Buyer

    Procurement of Stock Material w/o QM

    (130)

    Procurement of Stock Material with QM (127)

    Procurement & Consumption of Consigned Inventory (139)

    MM Subcontracting (138)

    Repetitive Manufacturing (149)


    Process flow diagram3
    Process Flow Diagram

    Make-to-Order Production w/o Variant Configuration:

    Final Assembly; Delivery Processing; Billing Processing

    Event

    Planned Order Has to be Converted to Production Order

    Production Planner

    Optional: Checking Serial Numbers in Production Order

    Optional: Printing Shop Floor Papers

    Convert Planned Order to Production Order

    Release Production Orders

    Evaluate Stock / Requirements Situation

    Confirm Assembly Activities

    Manu

    facturing

    Material Staging for Assembly

    Pick Components (Picking List)

    Shop Floor Specialist

    Issue Goods Manually Instead of Picking List

    Post Goods Receipt for Production Order with Serial Number Assignment

    Sales Administrator

    Sales Order Processing: Sales from Stock (109)

    Delete Billing Blocks

    Billing Adminsitr.

    Create Invoice, Print Closing Payment Request and Send to Customer

    Create Invoice, Print Payment Request and Send to Customer

    Accounts Receivable Acc.

    Post Milestone Invoice

    Post Closing Invoice

    End Process


    Legend

    Diagram Connection

    Legend

    <Function>

    Hardcopy / Document

    External to SAP

    Financial Actuals

    Business Activity / Event

    Budget Planning

    Unit Process

    Manual Process

    Process Reference

    Existing Version / Data

    Sub-Process Reference

    Process Decision

    System Pass/Fail Decision


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