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NORTH WEST ARCHIVES & RECORDS SERVICES

NORTH WEST ARCHIVES & RECORDS SERVICES. DEVELOPMENT OF RECORDS MANAGEMENT IN NORTH WEST PROVINCIAL GOVERNMENTAL BODIES Presented by: Murvin A. Mabe. BACKGROUND.

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NORTH WEST ARCHIVES & RECORDS SERVICES

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  1. NORTH WESTARCHIVES & RECORDS SERVICES DEVELOPMENT OF RECORDS MANAGEMENT IN NORTH WEST PROVINCIAL GOVERNMENTAL BODIES Presented by: Murvin A. Mabe

  2. BACKGROUND • PRE 1996 • BOPHUTHATSWANA • INHERITED STORAGE FACILTY - DEFAULT • NO ESTABLISHED ARCHIVES – UNLIKE KZN E.C. W.C. F.S

  3. CURRENT SITUATION • NO FULLY FUNCTIONAL REPOSITORY EX-BOP TPA CPA • BACK LOG OF TERMINATED RECORDS PROPERLY MANAGED A or D

  4. BASIC STRUCTURE NORTH WEST ARCHIVES & RECORDS SERVICES RECORDS ADMIN ARCHIVES ADMIN

  5. GENERAL CHALLENGES • RM IS NOT TAKEN SERIOUSLY IN THE N.W. • NUMEROUS INTERACTIONS WITH HEADS OF GOVERNMENTAL BODIES • COPERATE MEMORY OF GB • UNDERTAKINGS COMMUNICATED N.W. • MISS & INFORMATION SECURITY

  6. GENERAL CHALLENGES CONT… • RECORDS EMPIRES IN ALL GB • NO RM CRITICAL TOOLS • POOR RM – IMPOSSIBLE TO ACHIEVE INFORMATION SECURITY • NO SENIOR MANAGEMENT SUPPORT

  7. CAPACITY RM STAFF • LACK OF TRAINED R.M. STAFF • TRAINED R.M. – GREENER PASTURES (KZN) • DUMPING GROUNDS-CORE COMPETENCIES • INTERVIEWING APPLICANTS

  8. CAPACITY RM STAFF CONT.. • NO APPOINTED RECORDS MANAGERS • TRANSFER OF RECORDS TO ARCHIVES -BETWEEN GB • MASSIVE BACK-FILING BACKLOG -GB & ARCHIVES

  9. STRATEGY TO TURN AROUND RECORDS MANAGEMENT IN THE NORTH WEST PROVINCE

  10. DEVELOPMENTS/ R.A./ SOLUTIONS • N.W. RECORDS MANAGERS FORUM • N.W. REGISTRY HEAD FORUM • APPOINTED RM IN THE FF DEPARTMENTS HEALTH / DSAC – DD DACE – AD OOP – AD DPW – AD DSD – AD (Greener Pastures) level 10?

  11. DEVELOPMENT/ R.A./SOLUTIONS PROJECT 1 • RM INFORMATION SESSIONS TO DMC OF GVT BODIES FOR SUPPORT/ BUY-IN 11 DEPT: 4 OUTSTANDING 9 MEC: 7 OUTSTANDING 24 MUN: 15 OUTSTANDING 2 NATIONAL DEPT. (SASSA & PUBLIC WORKS)

  12. DEVELOPMENT/ R.A./SOLUTIONS PROJECT 2 • DEVELOPMENT & IMPLEMENTATION OF RECORDS MANAGEMENT SYSTEMS IN GB 11 DEPT: 4 OUTSTANDING 9 MEC: 5 OUTSTANDING 24 MUN: OUTSTANDING? TRADITIONAL AUTHORITIES/ OFFICE OF MAYOR

  13. ARCHIVES D C • RM P O L I C Y C L A S S I F I C A T I O N DESTROY A P P R A I S A L

  14. DEVELOPMENT/ R.A./SOLUTIONS PROJECT 3 • CAPACITY BUILDING FOR RECORDS CLERKS (NEEDS ANALYSIS) ALL DEPTS ALL MEC ALL MUNICIPALITIES (DISTRICTS) • CAPACITY BUILDING FOR RECORDS MANAGERS - UNIWEST

  15. Where’s it?

  16. DEVELOPMENT/ R.A./SOLUTIONS PROJECT 4 • SYSTEMATIC DISPOSAL PROGRAM IN GB 11 DEPT: 4 (DEPT. OF PUBLIC WORKS) 9 MEC: 1 24 MUN: 1 NATIONAL DEPT. (SASSA & PUBLIC WORKS)

  17. DEVELOPMENT/ R.A./SOLUTIONS PROJECT 5 • PROMULGATION OF THE PROVINCIAL ARCHIVES ACT -ALL STAKEHOLDERS!!! - FEB 2008 -TEETH TO ENFORCE ITS MANDATE -EXCO RESOLUTIONS (EXCO 8/2005)

  18. DEVELOPMENT/ R.A./SOLUTIONS PROJECT 6 PARTNERSHIP WITH UKZN/ MEC BURSARY SCHEME - POSTGRADUATE DIPLOMA -CAPACITY BUILDING -5 STUDENTS CURRENTLY -5 PREVIOUS YEAR

  19. THANKSIN RECORDS MANAGEMENT! TEL: 018 381 7961E-MAIL: mamabe@nwpg.gov.za

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