Enhancing Your Presentation with Graphics

1. Enhancing Your Presentation with Graphics Chapter Four

2. Chapter 4 Objectives • Identify the various types of images, their strengths and limitations • Insert clip art images to slides • Scale and recolor objects • Add images from files to slides and backgrounds • Create and place WordArt • Build and format PowerPoint tables and import Word and Excel tables • Add Organization Charts and other diagrams to slides • Use Microsoft Graph to create bar charts, pie charts, and other numeric graphs

3. Picture Types • Bitmap or Raster image • Composed of series of small dots • Quality determined by size and dot density • Limited by their scalability • Drawn Pictures, or Vector graphics • Created using calculated geometric shapes • Each shape can be edited, moved and rearranged • No degradation of quality associated with scaling

4. Insert Clip Art panel Drop-down arrow and resultant menu Results of Search Search criteria Insert Clip Art button Clip art image inserted and positioned on slide Inserting Clip Art Images

5. Insert Clip Art Insert Table Insert Chart Dialog box opening when Insert Clip Art is clicked Insert Diagram or Organizational Chart Insert Picture Insert Media Clip The Media Placeholder

6. Slide Layouts • Layout can be selected from the Slide Layout panel of the Task Pane • 4 groups of layouts: • Text • Content • Text and Content • Other • Placeholders on slides can be moved and resized to accommodate material within a layout

7. Result of layout change Current Layout Slide Layouts

8. Rotation Handle Resizing Handles

9. Adjusting Image Color • Allows you to change color of inserted image • Helpful when image is appropriate, but color scheme is not • Dialog box reached by right-clicking on selected image, and choosing Format Picture

10. Adjusting Image Color • Recolor Picture option from the Format Picture dialog box

11. Updating image keywords • Useful for making your own images searchable • Also used when you would like to add keywords to an image • Some images can not have keywords modified or added

12. File Art • PowerPoint can make use of graphics files stored in locations other than the Clip Organizer • PowerPoint can insert some file formats directly - .emf, .gif, .jpg, .png, .bmp, .rle, .dib, and .wmf • PowerPoint can make use of other file formats through the use of filters - .cgm, .cdr, .fpx, .jsh, .jah, .jbh, .pcd, .pct, .pcx, .wpg

13. Select image Click Insert Link to File option Inserting an Image from a File

14. Formatting Options WordArt repositioned and resized WordArt Inserted WordArt Toolbar Creating WordArt

15. WordArt • Results of stacking 2 copies of WordArt

16. Select WordArt • Copy to Clipboard • Click Insert Clip Art button on drawing toolbar WordArt Pasted into Favorites Folder Select Clip Organizer Saving Art Objects • You can save WordArt, pictures or shapes to save for future use

17. Click Insert Table button and select table size Data entered, no formatting Formatted Table Building Tables

18. Content Layout selected Insert Table button Slide Layouts for Tables

19. Drawing Tables Pencil tool

20. Embedding a Word Table Linking and Embedding Word Tables and Excel Workbooks Linking a Word Table

21. Adding a Chart to a Presentation Sample Data Sample Chart

22. Some Charting terms • Datasheet – composed of cells to contain data used to generate chart • Data value- contents of single cell, plotted on y-axis • Data series – contains all data values of one type • X-axis – displays column headings

23. Chart Types and Subtypes • 14 standard chart types supported by Microsoft Graph • Examples – pie, line, column • Each type has at least 2 subtypes for controlling layout

24. Control Boxes X-axis labels Data series labels All cells selected and cleared Updating Chart Data

25. Chart type Chart Sub-type Preview option Updating the Chart • Select a Chart Type

26. Add legend Add Title and axis labels Updating the Chart • Add title, Axis labels and Legend

27. Fill Effects Select another object for formatting Right-click on object to be formatted Data Series Dialog Box Completed Formatting Updating the Chart Customize Chart Objects

28. Other types of Charts • Other charts can be created using the button (Insert Diagram or Organizational Chart button on Drawing toolbar) • Clicking this button opens the Diagram Gallery • From the gallery, you can choose any one of six diagram types

29. Diagram Types

30. Select Organization Chart Organization Chart toolbar and Default chart 3 shapes that can be added 4 layouts to choose from Building an Organizational chart

31. Session 4.1 • Discuss the relevance of graphic formats. • The format of an image file determines how readily it can be inserted into a PowerPoint slide and whether or not it can be edited once it is on the slide. • Why would you use a rotation handle? • The green handle of a selected image allows you to rotate it so that it is no longer square. • Explain the difference between linking and embedding objects. • The process of embedding places a copy of the original object into a slide. The copy can be modified independently of the original. Linked objects store the address of the image so that modifications in the original object are reflected in the linked object.

32. Session 4.1 • List some appropriate applications for WordArt. • WortArt can be used to add dynamic style and impact to a few words of text. It is ideal for slide titles.

33. Session 4.2 • Evaluate the various ways to add a table to a slide. • Tables can be added to a slide using a content slide layout, the Insert Tables button, the Tables and Borders button, or by importing from another application. If the table exists in another application, it is easiest to use it. If the table must be built from scratch, any of the methods to create a PowerPoint table is effective. Use the one that you are comfortable with and provide the formatting options that you need.

34. Session 4.2 • Discuss how you would organize the data to create a column chart comparing the scores of your two favorite sports teams for the past 3 games. • The scores for each team would need to be organized with each team’s data in its own row. The columns would represent the game number. • Game1 Game2 Game3Team1 score score scoreTeam2 score score score • How would you select all values in the third row of a datasheet? • Click the control box labeled 3.

35. Session 4.2 • Give an example of information not covered in the chapter that could effectively be presented in an Organization Chart. • Effectively any information that can be described using a hierarchy. For example, the playoff board of a sports tournament or the courses to be taken to obtain a specific degree.

36. Chapter Review – Fill in the blank ________ is a tool on the Drawing toolbar that will create text with effects like shapes and perspectives. WordArt When you save customized artwork, it can be placed in _____________ or _______. Clip Organizer a file Tables and Borders You can draw the cells of a table using the ____________________ button of the Standard toolbar. The placeholders on a slide are determined by its _____________. Slide layout If you do not click the Link check box when inserting an object, it will be ______________. embedded A row of data in a Microsoft Graph datasheet is typically a(n) ___________. data series

37. Review Questions • Explain how you would graph the weekly price of gasoline at two local stations over the last month.. • To chart weekly gasoline prices for the last months, the average weekly price for each station will need to be calculated. The data should be arranged in the data sheet as follows: Week1 Week2 Week3Station1 price price priceStation2 price price priceThe default column chart is an effective way to compare data from multiple sources across time, so the chart type would not need to be changed.

38. Review Questions • Discuss how to select a chart type to plot a single data series with 4 data values representing the total sales for each quarter last year . • Although a single data series can be plotted with any chart type, it is usually best to use a pie chart. A pie chart will contain a wedge for each quarter visually displaying the relationship of each wedge to the other wedges and the whole. • Create a presentation diagram showing the management structure of your school or workplace . • The result submitted should be an organization chart representing the school or business selected by the student .

39. Review Questions • What type of diagram could be used to depict your daily routine (get up, brush teeth, …). Why ? • Although arguments could be made for other chart types, a radial diagram would probably be most effective at depicting such a repetitive set of tasks. • What resources can you use to find artwork for your presentations ? • The basic resources covered in the chapter are Microsoft Media Gallery, the Online Gallery, and file art. The artwork stored in the media gallery expands as more software is added and so may not be consistent from computer to computer. The Online Gallery is only available with an active Internet connection. File art can be created in graphics programs, purchased on CDs, downloaded from internet sites, saved from digital cameras, and saved scanned images.

40. Chapter Review - Create the Question 1. How would you angle an image on a slide? Drag the green handle of a selected image until the desired angle is achieved. 2. Why is enlarging a bitmap image not effective? Because the dots become too visible or grainy as the image size is increased. 3. What types of media are stored in the Clip Organizer? It stores clip art, photographs, movies, and sounds. 4. In slide layout, what defines an area that can hold a table, chart, diagram, clip art, file art, or media clip? A Content placeholder. 5. How can you customize an object? Right-click the object and choose Format… from the popup menu.

41. Chapter Review – Fact or Fiction • The same formatting can be applied to all objects on a slide containing multiple object types . Fiction. The formatting options available a specific to the object type. For example, text formats like font cannot be applied to images. • When multiple images are stacked, you cannot select the bottom image . Fiction. The bottom image cannot be selected without moving the images in front of it, but it can be selected. • Updating keywords can improve the performance of Clip Organizer searches . Fact. Clips that have been added without keywords, or keywords that don’t match your criteria can result in not retrieving clips that should be considered. Updating the keywords can remedy this situation.

42. Chapter Review – Fact or Fiction • PowerPoint filters will allow you to insert graphics of any known format into a slide. Fiction. Some graphics formats do not require filters to be inserted. Filters can convert many but not all of the other file types. Additionally, the results of filter conversions are not always acceptable. • A linked object can be edited directly in PowerPoint. Fiction. Linked objects must be edited in the application that created them.