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f or Medical Documents

f or Medical Documents. an easy, fast, and cost effective way to scan medical documents. About NSi. Offices and support on 3 continents 225k MFDs and 32k servers deployed Supporting over 850+ different MFD models. Healthcare Focus. Ambulatory (Small Practice). Acute (Hospitals).

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f or Medical Documents

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  1. for Medical Documents an easy, fast, and cost effective way to scan medical documents

  2. About NSi Offices and support on 3 continents 225k MFDs and 32k servers deployed Supporting over 850+ different MFD models

  3. Healthcare Focus Ambulatory (Small Practice) Acute (Hospitals)

  4. Ambulatory: Physician Practice • Office Profile • Small Office (1 to 10) physicians • Views EHR as overcomplicated • Interested in scanning documents • Technical Profile • 1- 5 MFDs • No dedicated IT Staff • Basic need to scan into a Windows folder • Must be as seamless as paper filing today

  5. Converting a Paper Structure to Electronic Paper Folders Electronic Folders

  6. Benefits of using Windows Explorer • Technical Profile • Small Office (1- 5 MFDs) • No dedicated IT Staff • Basic need to scan into a Windows folder • Must be as seamless as paper filing today • Windows Explorer • Out of the Box & Simple • Supports Searching and Security/Access Control • Does not require IT staff • Can upgrade to future EHR

  7. Limitations of Windows Explorer • Goal: • Last Name: SmithFirst Name: JohnPatient ID:1234Document Type:Consent Form • File format: PDF • Results: • \Chart\Smith_John_1234\abc12345.pdf • \Chart\1234_Smith_John\consentForm.pdf • \Chart\1234_JohnSmith\consentForm.tiff • \Documents\2009\SmithJohn1234\consent.pdf

  8. AutoStore Solution for Windows Explorer Smith John 1234 File Charts \\Charts\1234_Smith_John\ConsentForm_1.pdf \\Charts\

  9. Demo

  10. 10 Second Scanning Medical Document Scanning in less than 10 Seconds

  11. AutoStore Solution • Out of the box solution • (deploy in minutes) • Easy method of replacing paper charts to electronic • Leverages MS Windows Explorer • Scan patients directly from the Ricoh MFD • Also works with electronic documents • Custom integration options • (Epic, Greenway, Cerner, AllScriptsMyWay, etc) for Medical Documents

  12. 3 Phase Approach

  13. Phase 1 Keep it Simple

  14. Phase 2 • Address Back-File With Barcode Scanning Patient Information 28540 - Joyner Patient ID: 28540 Last Name: Joyner First Name: Mildred Middle Initial: M DOB: 19650403 Barcode routes to the correct folder • Consent Form • History and Physical • Insurance Card • Nurse Note • Patient Disclosure • Progress Note • Release Form Checkmark Selection of Document Type

  15. Phase 2 • Address Back-File With Barcode Scanning 28540 - Joyner 35612 - Smith Patient ID: 28540 Last Name: Joyner First Name: Mildred Middle Initial: M DOB: 19650403

  16. Phase 3 – Future EHR/ECM Integration

  17. Phase 3 – Future EHR/ECM Integration Email, FAX, File Servers Multifunction Devices (MFPs) SharePoint Fortis Google Apps Lotus Notes Laserfiche Documentum IBM OpenText Prism Desktop applications Document Scanners EMR/EHR Systems

  18. Phase 1 • Simple Scan to Folder • Phase 2 • Address Back-File Needs • Phase 3 • Integration with EHR Enable MFD Scanning today into a Windows File Folder Structure. Address other needs such as back-file scanning or other scan projects, i.e.: HR/Accounting/Marketing/Finance Upload into future EHR or Content Management systems, and continue scanning like you were in Phase 1.

  19. Value Proposition for Additional Services Solution is built on AutoStore and can be easily configured to meet customer needs Can be ported to support a wide range of business needs, not just Medical Document scanning Allows upgrade options to other ECM/EHR systems (i.e. AllScripts, McKesson, Epic, Prism, Fortis, etc)

  20. for Medical Documents an easy, fast, and cost effective way to scan medical documents

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